Many offices struggle with finding a reliable printer that can handle the demands of a busy team without frequent breakdowns or slow print speeds. Choosing the best workgroup printer is essential for maintaining productivity and managing costs effectively. Designed for small to medium-sized teams, these printers offer features such as fast printing, high-volume capacity, and efficient networking to keep your workflow smooth.
Whether your office needs color printing or duplex options, the right workgroup printer can reduce downtime and simplify document management. This review will explore several well-regarded workgroup printers, comparing their usability, performance, and cost-effectiveness.
By the end, you’ll have a clearer idea of which model could fit your team’s needs and help improve everyday office printing.
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HP OfficeJet Pro 8125e Wireless All-in-O...
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Epson EcoTank ET-2800 Wireless Color All...
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Brother Professional Laser Printer All-i...
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Top Picks for Boosting Office Efficiency with Reliable Printing Solutions
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, | Check Price |
Our Top Picks 2  | Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan | Check Price |
Our Top Picks 3  | Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed | Check Price |
1. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Bring professional-quality printing into your home with the HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer. Designed for convenience and efficiency, it combines high-resolution color output with seamless wireless connectivity.
This model supports easy mobile printing and boasts automatic duplexing, making it a practical choice for home offices and small workgroups needing reliable, fast results without fuss.
The HP OfficeJet Pro 8125e offers a strong balance between performance and user-friendliness. It supports a maximum print resolution of up to 4800 x 1200 optimized dpi, delivering sharp, vibrant images and texts.
Setup is straightforward, aided by the dedicated HP print app for wireless printing from smartphones, laptops, and PCs. The printer has an automatic duplexer to print on both sides, saving time and paper effortlessly.
Built with durable components, the device includes a flatbed scanner and a one-sided auto document feeder, ideal for scanning or copying multiple pages. Ink cartridges are easy to replace, supported by an option to never run out of ink with the HP+ system.
Pros
- High-resolution color printing with vivid detail
- Wireless connectivity with intuitive mobile app support
- Automatic duplex printing saves time and paper
Cons
- Copy speed may feel slow for heavy-duty office use
Reliable and easy to operate, the HP OfficeJet Pro 8125e is a smart choice for those needing solid print quality and multi-function features. It stands out among similar models with its user-friendly app and dependable wireless printing, making office tasks less complicated and more efficient.
2. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Experience reliable and efficient printing with the Epson EcoTank ET-2800, a wireless all-in-one color printer designed for convenience and savings. It simplifies office tasks by delivering crisp prints, scanning, and copying with ease. This printer’s cartridge-free design helps reduce waste and printing costs significantly.
This printer’s cartridge-free design helps reduce waste and printing costs significantly.
Ideal for home offices or small workgroups, the Epson EcoTank ET-2800 combines high-quality output with an innovative ink system. Its compact size fits well in limited spaces while maintaining strong performance.
Bright, vivid prints and durable pigment-based inks support diverse printing needs.
The EcoTank ET-2800 stands out by replacing traditional cartridges with refillable ink tanks. Each ink bottle set matches about 80 cartridges, which means endless printing without frequent replacements.
Equipped with Micro Piezo Heat-Free Technology, this model produces sharp details and vibrant colors without heat damage. The flatbed scanner offers easy document digitization, and app-based control enhances user interaction. Setting up is straightforward—with guided steps and an intuitive interface.
Setting up is straightforward—with guided steps and an intuitive interface.
This printer accommodates various media types, including envelopes and glossy photo paper, allowing creative flexibility. Although it lacks automatic duplexing, the single-sided printing process is smooth and consistent. The reduced plastic waste and long-lasting ink supply add great value, especially for users who print frequently.
Pros
- Cartridge-free ink system saves up to 90% on ink costs
- High-resolution printing with vivid, crisp colors
- Compact design fits comfortably in small office spaces
Cons
- Occasional issues with wireless app connectivity and printer communication
The Epson EcoTank ET-2800 offers a cost-efficient, eco-friendly printing solution packed with useful features. Its large ink capacity and excellent print quality make it a smart choice for those focusing on value and versatility.
3. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Discover a professional printing solution designed to meet high demands with speed and precision. The Brother Professional Laser Printer All-in-One brings together printing, scanning, and copying in a single device tailored for busy office environments.
Engineered for efficiency, it supports rapid output and delivers sharp, clear monochrome documents that enhance workflow. Its combination of high performance and versatile features makes it a smart choice for businesses of all sizes.
This multifunction printer stands out by offering print and copy speeds up to 50 pages per minute, helping teams stay productive during tight deadlines. The inclusion of a genuine ultra high-yield toner cartridge reduces operating expenses while ensuring consistent output quality. Its scanning capabilities include a 70-sheet auto document feeder supporting duplex scanning, allowing swift digitization of multi-page documents.
Its scanning capabilities include a 70-sheet auto document feeder supporting duplex scanning, allowing swift digitization of multi-page documents.
The device features built-in Gigabit Ethernet and dual-band wireless connectivity for seamless sharing across various platforms. Compatible with laptops, smartphones, and tablets, it supports voice control methods and integrates easily into existing office setups.
Durability and functionality merge in a compact design with a single tray and high-capacity output. This printer excels in delivering sharp black-and-white prints at 1200 x 1200 dpi resolution.
Pros
- Fast printing and copying speeds boost office productivity
- Cost-effective with ultra high-yield toner cartridge option
- Flexible connectivity including wired and wireless networking
Cons
- Relatively heavy and sizable for limited desk space
Combining speed, quality, and cost-efficiency, this Brother all-in-one printer is a practical investment for businesses aiming to improve document handling. Its robust feature set and reliable output stand out in a competitive segment, making it a dependable choice for professional workgroup environments.
4. Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced
Enhance your office’s printing capabilities with the Brother Professional Laser Printer. Delivering a rapid 50 pages per minute, this device handles high-volume needs without compromising quality or efficiency.
Its monochrome laser technology produces crisp, clear documents ideal for business environments. Whether printing reports or multiple copies, this printer balances speed with professional-grade results for everyday use.
Crafted for busy workgroups, the Brother HL-L6210DW offers a large 520-sheet main tray and additional multipurpose tray. These can be expanded to hold up to 1,660 sheets with optional trays, minimizing interruptions during extensive tasks.
Networking options include built-in Gigabit Ethernet and dual-band wireless, allowing seamless connection across PCs, laptops, and smartphones. This ensures easy sharing and on-the-go printing without hassle.
High-yield toner cartridges produce up to 18,000 pages, reducing the frequency of replacements and lowering operational costs.
Security is integral with Triple Layer Security measures that protect your network, printer, and documents throughout the printing process. Its durable design and straightforward controls make it accessible for office staff. Overall, this model combines value, speed, and reliability, fitting well in any professional setting in need of trusted document output.
Overall, this model combines value, speed, and reliability, fitting well in any professional setting in need of trusted document output.
Pros
- Fast output speed of 50 pages per minute for quick printing
- High paper capacity with expandable trays up to 1,660 sheets
- Advanced connectivity including Gigabit Ethernet and dual-band wireless
Cons
- Monochrome output only, not suitable for color printing needs
Combining speed, capacity, and secure networking, the Brother HL-L6210DW stands out for office environments prioritizing reliable black-and-white printing. It delivers efficient workflow support without unnecessary complexity, making it a smart choice for professional teams needing consistent results.
5. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Discover a compact yet powerful all-in-one solution designed to handle everyday printing, copying, and scanning tasks with ease. The Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer combines vibrant color output and efficient performance tailored for home and small office use.
Its wireless capabilities and streamlined interface offer straightforward connectivity. This printer provides dependable print quality, flexible paper handling, and smart features, catering to diverse productivity needs without occupying much space.
Designed with convenience in mind, this multifunction printer supports printing, copying, and scanning through a user-friendly 8” color display. Integration with popular cloud services like Google Drive and Dropbox allows direct print and scan operations from the device, enhancing workflow simplicity.
Integration with popular cloud services like Google Drive and Dropbox allows direct print and scan operations from the device, enhancing workflow simplicity. Automatic duplex printing and a 20-sheet Automatic Document Feeder improve efficiency for multi-page tasks.
The 150-sheet paper tray accommodates various media types, including envelopes and glossy photo paper, reducing frequent refills. Print speeds reach up to 16 ppm in black and 9 ppm for color, providing quick output suitable for both casual and professional use. The built-in scanner supports flatbed and sheetfed scanning, delivering sharp, speckle-free images with fast processing.
Setup is intuitive, especially with mobile and desktop app support, streamlining network connections and printer management. The Brother Mobile Connect app extends control to smartphones, including ink level monitoring to prevent interruptions. Its compact build and quiet operation make it a practical addition to tight spaces without sacrificing functionality.
Its compact build and quiet operation make it a practical addition to tight spaces without sacrificing functionality.
Pros
- Seamless wireless and USB connectivity with cloud app support
- Automatic duplex printing and 20-sheet ADF enhance productivity
- Fast, clear printing and scanning with versatile media handling
Cons
- Ink consumption may be higher if used frequently for color prints
The Brother Work Smart 1360 excels as a versatile and user-friendly printer suitable for home offices. It stands out with its balance of functionality, ease of use, and integration with cloud services, offering exceptional print quality at a compact footprint. Ideal for users needing reliable color inkjet printing alongside scanning and copying capabilities.
6. HP LaserJet Enterprise M406dn Monochrome Printer with Built-in Ethernet &
Deliver fast and reliable printing for your workgroup with the HP LaserJet Enterprise M406dn Monochrome Printer. Combining speed, security, and ease of use, it supports busy office environments with efficient document handling.
Its compact design, featuring a built-in Ethernet port and a vibrant 7-inch color display, makes operation straightforward and workflow smooth.
The HP LaserJet Enterprise M406dn stands out by delivering print speeds up to 42 pages per minute, reducing wait times for high-volume tasks. It boasts automatic two-sided printing that helps save paper and optimize resources efficiently. Upgradable HP FutureSmart firmware ensures the device remains current with the latest capabilities over time.
Upgradable HP FutureSmart firmware ensures the device remains current with the latest capabilities over time.
Security features are robust, with HP Wolf Enterprise Security providing multiple layers of malware defense to protect sensitive data. This printer supports various print media including card stock, envelopes, and labels, accommodating diverse business needs.
Setup is user-friendly, supported by a clear color touchscreen and compatibility with Android and iOS devices for direct printing. With a maximum input capacity of 350 sheets, it handles bulk printing without frequent refills.
Its sturdy build reflects HP’s commitment to durability and reliability in professional environments.
Pros
- Fast printing speed of up to 42 ppm to boost productivity
- Automatic duplex printing reduces paper usage effectively
- Advanced security safeguards protect sensitive business information
Cons
- Monochrome output only, limiting color print options
Balancing quick output, strong security, and ease of management, this HP LaserJet model is a practical choice for office workgroups. It provides dependable black-and-white printing capabilities that meet professional standards and support efficient workflows.
7. HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer, Scanner, Copier,
Experience efficient and versatile printing with the HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer. Designed to meet everyday home and office needs, it delivers dependable performance for printing, scanning, and copying.
Compact and user-friendly, it fits seamlessly into any space.
Enjoy sharp text and vibrant colors for documents, letters, and recipes. Its wireless connectivity simplifies print tasks from smartphones or computers, enhancing convenience and productivity.
The HP DeskJet 2855e handles multiple functions including color printing, scanning, and copying with ease. It features a 60-sheet input tray, accommodating various paper sizes from 3 x 5 to 5 x 14 inches, supporting envelopes and glossy photo paper as well.
5 x 14 inches, supporting envelopes and glossy photo paper as well. Print speeds reach up to 5 ppm in black and
5 ppm in color, ensuring timely output for daily use.
Thanks to HP AI technology, print layouts are optimized by removing unwanted content, which prevents wasted pages. The device provides a maximum color print resolution of 4800 x 1200 dpi for detailed images and clear text. Wireless printing is reliable, supported by automatic Wi-Fi troubleshooting to maintain stable connections.
Wireless printing is reliable, supported by automatic Wi-Fi troubleshooting to maintain stable connections.
Setup is straightforward with included cartridges and guidance materials. Control is simplified using the HP app, enabling printing and scanning directly from mobile devices.
Pros
- Wireless printing with automatic connection repair
- All-in-one functionality: print, scan, and copy
- HP AI technology optimizes print layouts to reduce waste
Cons
- Print quality is satisfactory but not ideal for glossy or high-detail photo prints
The HP DeskJet 2855e is a reliable and practical choice for everyday home and small office printing tasks. Its straightforward features and wireless ease offer consistent results, making it a solid option for users seeking efficient multifunction printing without complexity.
8. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Upgrade your office printing experience with the HP LaserJet Pro MFP 3101sdw. Designed for small teams, it delivers professional-quality monochrome prints at impressive speeds.
Its wireless capabilities keep you connected, making document handling seamless and efficient.
Combining functionality and reliability, this all-in-one printer is a smart choice for work environments demanding consistent performance. Whether printing, scanning, or copying, it brings productivity to the forefront with user-friendly features and robust output quality.
The HP LaserJet Pro MFP 3101sdw caters to small offices and workgroups needing swift and clear black-and-white prints. Printed pages boast sharp, 1200 x 1200 dpi resolution, supporting professional reports and documents without compromise.
The inclusion of automatic two-sided printing and a 250-sheet input tray reduces paper usage and refilling interruption, boosting efficiency.
Equipped with a 50-sheet auto document feeder, this device simplifies handling multi-page scanning or copying tasks. Wireless connectivity ensures you can print directly from laptops and smartphones without hassle.
The compact design, measuring 7 x
5 x 3 inches, fits neatly on office desktops while weighing just over 23 pounds.
Durability and dependable performance are critical for daily office tasks, and HP’s trusted printer lineup supports those needs. An included toner cartridge yields approximately 1,000 pages, promising cost-effective operation.
This model also offers Ethernet and USB options for versatile connectivity. It’s an excellent solution for small work teams seeking a blend of speed, quality, and wireless convenience in one machine.
Pros
- Fast printing speeds up to 35 pages per minute for quick output
- Automatic duplex printing and 250-sheet input tray for efficient workflow
- Reliable wireless connection with support for multiple devices
Cons
- Compatible only with HP toner cartridges containing proprietary chips
The HP LaserJet Pro MFP 3101sdw offers a balanced combination of speed, quality, and ease of use tailored to small office needs. Its solid build and consistent wireless operation make it a standout choice for teams requiring dependable black-and-white printing and multifunction capabilities.
9. HP Laserjet Pro 4001n Black & White Printer, Print, Fast
Consider upgrading your office setup with the HP Laserjet Pro 4001n Black & White Printer. Designed to deliver fast, professional-quality printing, it supports small teams efficiently.
The compact design fits neatly into a variety of spaces while providing powerful performance. Whether printing reports, documents, or labels, this printer handles tasks swiftly with excellent clarity in black and white.
Ideal for offices with up to 10 users, the HP Laserjet Pro 4001n delivers speeds up to 42 pages per minute. Its Ethernet connection ensures consistent network access, while USB connectivity adds versatility.
Wireless options are available in other models for those wanting extra flexibility.
The robust security system uses HP Wolf Pro Security to protect sensitive data and restrict unauthorized access. It supports printing from multiple platforms such as Windows, Mac, Android, and Chromebook devices, making it easy to work from various mobile or desktop setups.
Equipped with two trays and a 350-sheet input capacity, this printer reduces frequent reloads. Manual duplex printing allows double-sided copies to save paper when needed. At 4800 x 600 dpi resolution, printouts have sharp details and crisp text quality.
Setup is straightforward with intuitive tools for seamless integration into your existing workflow. Toner cartridges with built-in chips ensure smooth operation and firmware updates maintain optimal compatibility. The printer’s durable build supports everyday office demands while maintaining quiet operation.
The printer’s durable build supports everyday office demands while maintaining quiet operation.
Pros
- Fast print speeds ideal for busy workgroups
- Strong security features safeguard your data
- Compatible with multiple devices and operating systems
Cons
- Manual duplex requires user to flip pages
For teams focused on black and white printing needs, the HP Laserjet Pro 4001n offers dependable performance with advanced security. It balances speed, quality, and ease of use, making it a valuable addition to small office environments.
10. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Discover a reliable printing partner designed for small teams and busy offices. The HP Laserjet Pro MFP 3101fdw delivers efficient black and white printing while offering scanning, copying, and faxing capabilities in one device.
Its wireless connectivity and smart security features provide seamless operation for up to seven users. Enjoy rapid printing speeds and professional results with minimal effort.
Built to handle the demands of small workgroups, this all-in-one printer excels at producing sharp documents with crisp 1200 dpi resolution. Auto two-sided printing and an automatic document feeder speed up the workflow, saving time on repetitive tasks.
The intuitive touchscreen control panel simplifies navigation through all functions, making operation straightforward for users with varying experience levels. Equipped with HP Wolf Pro Security, it safeguards sensitive data and printer settings effectively.
Wireless printing compatibility includes multiple platforms such as Windows, macOS, Android, and Chromebook, allowing printing from any device without hassle. Its compact build and moderate footprint easily fit into constrained office spaces while maintaining durability.
Handling up to 250 sheets, the printer suits small teams requiring reliable daily use without constant refilling. Connection options extend beyond Wi-Fi to USB, Ethernet, and Bluetooth, fostering flexible integration.
Performance-wise, it delivers up to 35 pages per minute, impressively efficient for its class. Although duplex scanning requires manual intervention, two-sided printing from computers works automatically, balancing convenience with practical versatility.
Pros
- Fast black-and-white printing at 35 ppm for quick output
- Secure printing environment with HP Wolf Pro Security features
- Wireless and wired connectivity options supporting multiple devices
Cons
- Manual handling required for two-sided scanning limits full duplex convenience
The HP Laserjet Pro MFP 3101fdw offers a balance of speed, security, and ease of use. It fits well into small offices focused on professional black and white document management, making everyday printing and copying tasks straightforward and efficient.
11. Canon PIXMA TS4320 Wireless Color Inkjet Printer for Duplex Printing,
Discover a versatile printer that meets both creative and professional needs with outstanding ease. The Canon PIXMA TS4320 Wireless Color Inkjet Printer blends functionality and style, making it an excellent choice for various printing tasks.
Designed for seamless connectivity and high-quality output, this printer supports wireless printing and dual-sided duplex functionality. It caters to users looking for crisp documents and rich photo prints, all while maintaining efficient operation and sustainability standards.
Elevate your printing experience with a machine built for everyday reliability.
Boasting a smart hybrid ink system, this Canon model delivers sharp text and vibrant colors with every print. It easily handles both documents and photos, ensuring your prints stand out with brilliant clarity.
The built-in scanner adds value, letting you scan and copy directly from the device without fuss.
Setting up the printer is straightforward, compatible with smartphones and computers to get you printing quickly. Dual-band Wi-Fi enhances connectivity, offering a stable connection whether you are printing from a desktop or mobile device. Automatic duplex printing not only saves paper but also streamlines your workflow.
Its compact footprint is perfect for limited spaces and blends well with modern office décor. The PIXMA TS4320 supports various paper types and sizes, giving you the freedom to print everything from letters to glossy photos without borders. Additionally, this model carries eco-certifications, making it a thoughtful choice for reducing environmental impact while maintaining efficiency.
Pros
- High-quality prints with vibrant color and sharp text.
- Easy wireless setup and reliable dual-band Wi-Fi connectivity.
- Automatic duplex printing for saving paper and time.
Cons
- Moderate print speed which may not suit very high volume needs.
The Canon PIXMA TS4320 offers a balanced mix of quality, convenience, and eco-conscious design for home and small office settings. It makes printing, scanning, and copying hassle-free while producing impressive results. Those seeking a reliable, versatile printer that fits into compact spaces will find it a worthy option compared to similar inkjet models.
12. Brother Color Laser Printer with Wireless Printing Fast 19 PPM
Experience vibrant, professional-quality color printing with the Brother Color Laser Printer. Designed to handle demanding workloads, it delivers sharp text and vivid graphics at a swift 19 pages per minute. Wireless printing capabilities provide seamless connectivity for a modern office environment.
Wireless printing capabilities provide seamless connectivity for a modern office environment.
This printer offers efficiency with its high-capacity paper tray and automatic duplexing, helping reduce paper usage. Its compatibility with mobile devices and cloud services adds convenience and flexibility to your daily printing tasks.
The Brother HL-L3220CDW is built for reliability and ease of use, making it suitable for home offices and small workgroups. Its 250-sheet paper tray accommodates high print volumes, minimizing interruptions.
With crisp 2400 x 600 dpi resolution, documents boast sharp text and vibrant colors, enhancing presentation quality.
Wireless connectivity ensures effortless printing from laptops, tablets, and smartphones, secured by advanced protocols to protect sensitive data. Automatic duplex printing saves both time and supplies by producing professional double-sided documents at impressive speeds. The printer integrates well with major mobile print platforms and cloud services, allowing hassle-free workflow across devices.
The printer integrates well with major mobile print platforms and cloud services, allowing hassle-free workflow across devices. Durable construction and thoughtful features combine to deliver strong performance with minimal noise and jam resistance. Overall, it represents a dependable and economical choice for productive printing environments.
Pros
- Fast printing speed of 19 pages per minute with high-resolution output
- Robust wireless connectivity supporting multiple devices securely
- Generous 250-sheet tray plus manual feed slot supports diverse media
Cons
- Heavier than some comparable models, which may affect portability
Combining speed, quality, and wireless convenience, the Brother HL-L3220CDW is a solid option for those seeking an efficient printer that handles a variety of tasks. Its reliability and feature set make it a valuable asset for small offices aiming to streamline their printing needs.
13. HP Laserjet Pro 3001dw Wireless Black & White Printer, Best-for-Office
Experience reliable and efficient printing tailored for small office teams with the HP Laserjet Pro 3001dw. This black & white wireless printer combines quality and speed to keep your workflow smooth and professional.
It offers smart connectivity and robust security to meet daily business demands.
Designed to handle the needs of up to seven users, it delivers crisp black & white prints at an impressive speed of up to 35 pages per minute. Its automatic duplexing feature helps save paper while producing double-sided documents effortlessly.
The HP Laserjet Pro 3001dw stands out for its seamless wireless performance. Intelligent Wi-Fi constantly scans for the best connection, ensuring your prints start without delay.
Data safety is a priority thanks to integrated HP Wolf Pro Security, which protects your printer and sensitive information with customizable settings. The device accepts only cartridges with original HP chips, guaranteeing reliable operation and consistent print quality.
Installation is straightforward, requiring just a few steps whether connecting over Wi-Fi or Ethernet. Its compact design fits comfortably in office spaces, and with a maximum input capacity of 250 sheets, it accommodates diverse printing needs.
Pros
- Fast print speed of up to 35 pages per minute
- Smart wireless connectivity with Ethernet and Bluetooth options
- Enhanced security features with HP Wolf Pro Security integration
Cons
- Only compatible with original HP toner cartridges
Balancing speed, security, and simplicity, the HP Laserjet Pro 3001dw delivers excellent performance in a compact package. Its user-friendly setup and consistent output make it a reliable choice for small office environments requiring professional black & white printing.
14. Workforce Pro WF-M5299 Workgroup Monochrome Printer
Discover a reliable solution for high-volume black and white printing with the Workforce Pro WF-M5299. Designed to support busy workgroups, this monochrome printer blends speed with sharp print clarity.
Its advanced features make it ideal for business environments needing consistent and professional output.
The Workforce Pro WF-M5299 offers impressive print speeds of up to 24 pages per minute, keeping up with demanding workloads efficiently. It supports two input trays with a large capacity of 830 sheets, minimizing interruptions during printing tasks.
This model delivers sharp monochrome prints at a resolution of 4800 x 1200 dpi, suitable for professional documents.
Built with durability in mind, the printer uses DURABrite Ultra pigment ink for crisp, long-lasting results. Wireless printing via Wi-Fi Direct allows seamless connection from laptops or mobile devices without a network.
Automatic duplexing enables effortless double-sided printing, helping reduce paper use.
Although it has a substantial size and weight, the robust plastic body ensures longevity. Control through the compatible app adds convenience for managing print jobs remotely. It’s best suited for offices or teams that require dependable black and white output with minimal maintenance.
Pros
- Fast monochrome printing speed up to 24 ppm
- Large input capacity with dual trays holding 830 sheets
- High print resolution of 4800 x 1200 dpi for detailed output
Cons
- Large and somewhat noisy during operation
Overall, the Workforce Pro WF-M5299 stands out as a practical choice for workgroups aiming for fast and sharp monochrome prints. Its blend of speed, capacity, and connectivity makes it a valuable asset in office settings. While bigger in size, it compensates with consistent performance and print quality that supports daily business needs.
15. HP Laserjet MFP M140w Wireless Black & White Printer, Print,
Compact yet powerful, the HP LaserJet MFP M140w Wireless Printer delivers reliable black and white printing, scanning, and copying tailored for small workgroups. Its sleek design fits comfortably on any desk while providing professional-quality results consistently.
This model combines fast print speeds with wireless convenience, supporting a range of devices and operating systems. It’s designed to meet the everyday needs of small offices efficiently without compromising performance.
Engineered for teams of one to three users, the HP LaserJet MFP M140w offers a compact footprint as the world’s smallest laser printer in its class. This makes it perfect where space is limited but productivity remains a priority.
It produces sharp black and white documents quickly, printing up to 21 pages per minute.
The wireless connectivity includes self-reset features for seamless network access, allowing printing from smartphones, tablets, and computers without complex setup. Additionally, it copies both sides of ID cards onto a single sheet, providing practical functionality beyond basic printing.
Setup is straightforward, and compatibility extends to Apple AirPrint, Mopria-certified devices, and multiple platforms such as Windows, Mac, Android, and Chromebook. The HP Smart app simplifies scanning to the cloud and managing print tasks directly from mobile devices.
Build quality reflects HP’s trusted standards, with a durable frame and a flatbed scanner for versatile document handling. Though lacking duplex printing, its speed and wireless ease make it an excellent choice for small office environments.
It supports card stock, envelopes, and labels, enhancing its utility.
Compared to similar printers like Canon’s smaller multifunction models, the M140w impresses with balanced speed, compact size, and clear ease of use. Its toner use is controlled via original HP cartridges to maintain print quality, while occasional scanning and copying remain hassle-free tasks.
Pros
- Fast black and white printing at up to 21 pages per minute
- Compact size fits easily in small workspaces
- Wireless printing from multiple devices with simple setup
Cons
- No automatic duplex (double-sided) printing feature
The HP LaserJet MFP M140w is a practical and efficient choice for small teams requiring reliable black and white document handling. Its portability, speed, and straightforward wireless options make it an asset for daily office tasks, offering an excellent balance between performance and convenience.
Top Tips to Choose the Best Workgroup Printer for Your Office Needs
Additional features and usability
When choosing the best workgroup printer, focusing on multifunction capabilities such as scanning, copying, and faxing can greatly enhance office productivity by consolidating multiple tasks into a single device. A printer with an intuitive user interface simplifies operation, allowing all team members to quickly understand and use the features without extensive training.
Security features are also crucial, especially when handling sensitive documents; options like user authentication, secure printing, and data encryption protect confidential information and prevent unauthorized access. Workgroup printers designed with additional functionality and ease of use support seamless workflow, making them suitable for busy office environments where efficiency and document security are priorities.
Connectivity and compatibility
When exploring options for the best workgroup printer, connectivity and compatibility play a significant role in how easily the device fits into your office environment. Choosing between wired and wireless networking options depends on your office setup; wired connections often provide stable and fast data transfer, ideal for larger offices with a fixed workstation, whereas wireless networking gives flexibility by allowing multiple users to connect without the constraints of cables. Many modern printers support mobile and cloud printing, which allow prints to be sent directly from smartphones, tablets, or remote locations, enhancing convenience and supporting a more dynamic workflow.
It helps when the printer integrates smoothly with existing office systems such as document management software or network protocols, so it operates seamlessly with the tools your team already uses. Being mindful of these features will make selecting a workgroup printer that maintains productivity and meets your team’s daily demands much easier.
Print volume and speed requirements
When choosing the best workgroup printer, it helps to evaluate how many pages you typically print on a daily and monthly basis. Workgroups that produce a higher volume of documents will benefit from printers designed to handle larger workloads without frequent maintenance.
Speed is another key factor, often measured in pages per minute (PPM), which indicates how quickly the printer can process print jobs. Selecting a device with an appropriate PPM rating helps maintain smooth workflow, especially in busy office settings where multiple users rely on the same machine. Additionally, printers specify duty cycle limits, reflecting the maximum number of pages they can manage over a certain period without undue wear.
Opting for a printer with a duty cycle that exceeds your average print volume provides durability and reduces downtime. Considering these aspects—print volume, speed, and duty cycle—ensures the selected workgroup printer meets operational demands and supports efficiency in a collaborative environment.
Cost of ownership
When choosing a workgroup printer, balancing the initial purchase price with the long-term expenses plays a significant role in making a cost-effective decision. While some models might come with a lower upfront cost, their ongoing expenses related to replacement toner or ink cartridges can add up quickly, especially if the printer has a lower page yield per cartridge. Considering the energy efficiency of the device is also helpful since printers that use less power can reduce electricity bills over time.
Considering the energy efficiency of the device is also helpful since printers that use less power can reduce electricity bills over time. Maintenance costs should not be overlooked either, as frequent service requirements or costly repairs may increase the overall spending. Evaluating how often consumables need to be replaced and the availability of affordable replacements contributes to a better understanding of the total amount you’ll spend beyond the initial purchase.
Selecting a machine designed to operate efficiently and requiring minimal upkeep will often provide greater savings over its lifespan, making it a smart investment for a busy office environment where printing is a regular activity.
Print quality and technology
When selecting the best workgroup printer, understanding print quality and technology plays a major role in achieving desired results for various tasks. Comparing laser and inkjet printers reveals that laser models tend to offer sharper text and faster print speeds, making them suitable for offices with high-volume document needs. Inkjet printers, on the other hand, excel at producing vibrant and detailed color images, which can be beneficial for presentations or marketing materials requiring greater color accuracy and resolution.
Resolution impacts how crisp the printed output appears; higher dpi (dots per inch) settings generally yield clearer prints, especially noticeable in graphics and photos. Duplex printing capabilities are another useful feature to look for, as they allow for automatic double-sided printing, reducing paper usage and saving time especially when printing lengthy reports or manuals.
Considering these aspects carefully will help determine which printer technology and features align best with the specific use cases of your workgroup’s printing demands.
Size, design, and space considerations
When selecting the best workgroup printer, size, design, and space considerations play a significant role to complement your workspace effectively. Compact footprint and placement flexibility are valuable features, especially in busy office environments where desk and floor space might be limited.
Additionally, quieter operation is beneficial in maintaining a comfortable atmosphere; models designed to operate with low noise levels minimize distractions during work hours. Build quality and durability should also be prioritized since workgroup printers often handle higher volumes and frequent use.
A well-constructed device made from robust materials can withstand continuous operation and reduce downtime, offering greater reliability for teams relying on consistent printing performance.
FAQ’s
What Is The Average Cost Of Maintaining A High-Quality Workgroup Printer?
The average cost of maintaining a high-quality workgroup printer typically ranges from $300 to $600 per year, including toner, replacement parts, and routine servicing. However, costs can vary based on printer usage, model, and service agreements.
Which Brands Are Known For Producing The Most Reliable Workgroup Printers?
Brands like HP, Brother, and Canon are renowned for producing reliable workgroup printers due to their consistent performance and durability. These manufacturers offer robust features and strong customer support ideal for business environments.
How Do Laser And Inkjet Workgroup Printers Compare For Office Use?
Laser printers are ideal for high-volume, fast, and sharp black-and-white printing, making them cost-effective for busy office environments. Inkjet printers excel at producing high-quality color prints and photos but are generally slower and have higher running costs for heavy office use.
What Features Should I Look For In The Best Workgroup Printer?
The best workgroup printer should offer fast printing speeds, high monthly duty cycles, and excellent print quality to handle large volumes efficiently. Additionally, look for features like robust security options, wireless connectivity, and easy-to-use management tools for seamless team collaboration.
Which Workgroup Printers Offer The Highest Print Speed And Efficiency?
Workgroup printers like the HP LaserJet Enterprise and Brother HL-L6400DW offer the highest print speed and efficiency, designed to handle large volumes quickly. These models provide fast printing speeds, robust duty cycles, and advanced features ideal for busy office environments.
Conclusion
Choosing the best workgroup printer involves balancing print speed, volume capacity, and cost efficiency to meet the demands of a busy office environment. While some models offer impressive throughput and robust security features, they may come with higher upfront costs or require frequent maintenance. The best workgroup printer is designed to support multiple users reliably without sacrificing quality or slowing down workflow.
The best workgroup printer is designed to support multiple users reliably without sacrificing quality or slowing down workflow. Ideal for medium to large teams needing consistent performance, it can handle large print jobs while keeping operational expenses reasonable. Buyers concerned about network integration and ease of use will find many options that address these needs effectively.
Overall, selecting a printer that aligns with your team size and printing requirements will lead to improved productivity and smoother office operations.
