Managing printing needs in a small office can be challenging, especially when space and budget are limited. Finding a reliable device that handles everyday tasks without slowing down your workflow is a priority.
The best small office printer offers a balance of compact design, efficient performance, and cost-effectiveness. This type of printer is ideal for businesses that require consistent printing, scanning, and copying without bulky equipment. It helps save space while delivering clear prints and smooth operation.
Whether you deal with documents, reports, or marketing materials, having the right printer can make a noticeable difference. In this review, we will explore key features, usability, and value to help you decide which printer fits your office needs best. The goal is to provide practical information to guide your choice without unnecessary jargon.
| Image | Name | Our Rating | Price |
|---|---|---|---|
|
HP OfficeJet Pro 8125e Wireless All-in-O...
|
|
|
|
Brother DCP-L2640DW Wireless Compact Mon...
|
|
|
|
HP Color LaserJet Pro MFP 3301sdw Wirele...
|
|
Discover Top Picks That Combine Efficiency, Quality, and Compact Design for Your Workspace
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, | Buy Now |
Our Top Picks 2  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 3  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Buy Now |
1. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Printing at home reaches a new level with the HP OfficeJet Pro 8125e. Designed to bring professional-quality output within easy reach, this all-in-one printer supports wireless connectivity for unmatched convenience.
Whether working on reports or printing photos, it adapts swiftly to your daily tasks.
Reliable and user-friendly, it offers smart features like a dedicated app for effortless printing directly from your mobile device. The device’s compact design fits comfortably in small office spaces, striking a balance between functionality and footprint.
The HP OfficeJet Pro 8125e combines inkjet precision with versatile performance to handle diverse printing needs efficiently. It boasts sharp color prints with up to 4800 x 1200 dpi resolution and supports automatic duplexing, reducing paper waste while streamlining workflows. Built-in flatbed scanning and a single-sided automatic document feeder simplify copying and scanning tasks.
Built-in flatbed scanning and a single-sided automatic document feeder simplify copying and scanning tasks.
Set up involves just a few straightforward steps, with wireless and USB interfaces to accommodate various devices including PCs, laptops, and smartphones. The included HP Instant Ink program keeps you supplied without interruptions, enhancing productivity at home or in a compact office setting.
This model comes equipped with a 512 MB memory and prints with consistent speed, producing the first page in under 20 seconds. Its quiet operation and robust ink system ensure sharp graphics and text without unnecessary noise. With an intuitive touchscreen and app control, managing print jobs feels smooth rather than complex.
Pros
- High-quality color and black-and-white prints with sharp detail and vibrant colors
- Easy wireless setup and mobile app enable printing from anywhere in the home or office
- Automatic two-sided printing conserves paper and speeds up output
Cons
- Maximum input tray holds up to 225 sheets, which may require more frequent refills for heavy use
Combining straightforward operation with versatile features, the HP OfficeJet Pro 8125e offers dependable printing and scanning suited for small office environments. It excels as a practical choice for users aiming to balance professional output with ease of use, setting itself apart from simpler or overcomplicated models.
2. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Discover the Brother DCP-L2640DW, a compact and efficient monochrome laser printer designed for busy small businesses and home offices. It combines essential functions—printing, copying, and scanning—into one sleek device without taking up much space.
With high-quality black and white prints and fast operation, this multi-function printer supports productivity while fitting comfortably on your desk. Its versatile connectivity and user-friendly features make it a solid choice for streamlined workflows.
The Brother DCP-L2640DW offers print speeds up to 36 pages per minute, ensuring your documents are ready quickly. Scanning is also efficient, with a 50-page auto document feeder handling multi-page jobs seamlessly.
Connectivity options include dual-band wireless (4GHz/5GHz), Ethernet, and USB, allowing easy connection to multiple devices like laptops, smartphones, and tablets. The Brother Mobile Connect app adds convenience, enabling remote printing and scanning from mobile devices.
The Brother Mobile Connect app adds convenience, enabling remote printing and scanning from mobile devices. Toner replacement is simple with genuine Brother cartridges, and their Refresh EZ Print Subscription Service helps prevent toner shortages while offering savings.
Built with durability in mind, this printer feels solid and reliable. Users praise its print quality, handling of various media types like envelopes and vouchers, and straightforward wireless setup through the control console. Automatic duplex printing adds efficiency by reducing paper usage.
Automatic duplex printing adds efficiency by reducing paper usage. This model suits small offices looking for dependable, fast, all-in-one monochrome printing without unnecessary fax features.
Pros
- Fast print speeds of up to 36 pages per minute for quick output
- Flexible connectivity with wireless dual-band, Ethernet, and USB options
- Convenient 50-page auto document feeder supports efficient scanning and copying
Cons
- Occasional minor issues with paper jams on certain envelope sizes
The Brother DCP-L2640DW balances speed, quality, and functionality in a compact footprint, serving small office needs well. Its reliable wireless setup and robust build make it a practical choice for monochrome printing, scanning, and copying tasks.
This model stands out for ease of use and overall value among similar small office printers.
3. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience professional-quality color printing tailored for small offices with the HP Color LaserJet Pro MFP 3301sdw. This all-in-one wireless laser printer combines fast speeds with vivid color output to handle everyday business demands efficiently. Its compact design fits seamlessly into tight office spaces without compromising performance.
Its compact design fits seamlessly into tight office spaces without compromising performance.
Designed for small teams requiring reliable document management, this printer not only prints but also scans and copies with ease. The device supports automatic duplex printing and features a sizable input tray, enabling smooth workflow and reduced interruptions. Its trusted HP brand delivers dependable results page after page.
Its trusted HP brand delivers dependable results page after page.
The HP Color LaserJet Pro MFP 3301sdw excels in producing crisp text and sharp images with a print speed up to 26 pages per minute in black and color. Equipped with next-generation TerraJet toner, it ensures vibrant and accurate color output suitable for professional reports and presentations. Auto double-sided printing and a 250-sheet input tray increase productivity by minimizing manual intervention.
Auto double-sided printing and a 250-sheet input tray increase productivity by minimizing manual intervention.
Its flatbed scanner and automatic document feeder simplify multi-page copying and scanning tasks, saving valuable time during busy office hours. Connectivity options include wireless, Ethernet, and USB ports, making it compatible across multiple devices including smartphones. A clear color touchscreen guides through setup and daily functions effortlessly, improving usability.
A clear color touchscreen guides through setup and daily functions effortlessly, improving usability.
Built with durability and reliability in mind, this model supports original HP 218A standard and 218X high-yield toner cartridges, ensuring consistent performance with every print. The combination of professional-grade features, robust build quality, and easy-to-use controls suits small-scale office environments focused on delivering quality documents efficiently.
Pros
- High-quality color prints and sharp text at up to 26 ppm speed
- Automatic duplex printing with a 250-sheet input tray for added convenience
- Wireless and Ethernet connectivity supporting versatile device integration
Cons
- Replacement toner cartridges can be relatively costly compared to other models
The HP Color LaserJet Pro MFP 3301sdw represents a solid choice for small offices seeking a compact, versatile printer that handles color documents with professionalism and speed. Balancing performance and ease of use, it stands out among competitors for delivering reliable, vivid output in a streamlined design.
4. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Efficient and reliable, the Epson EcoTank ET-2800 is crafted to keep small office environments productive. Vibrant color printing combines with innovative technology to deliver professional results without frequent interruptions.
Designed to minimize downtime, this all-in-one printer offers fast printing speeds alongside versatile scanning capabilities. It’s a perfect blend of quality, convenience, and savings packed in a compact unit.
The EcoTank ET-2800 eliminates the hassle of traditional cartridges with a cartridge-free, refillable ink tank system. This design drastically lowers ink replacement costs and reduces environmental waste by accommodating large ink bottles.
Engineered with Micro Piezo Heat-Free Technology, prints come out crisp and vivid on various media types including envelopes and photo paper. Scanning is easy via the flatbed scanner, supporting common document sizes within home and small office use.
Connecting to devices is straightforward; wireless setup and control through an app simplify the printing process. Although initial configuration may require patience, subsequent operations are seamless. Compact and lightweight, this model takes less desk space than traditional office printers.
It suits professionals needing a cost-effective, all-in-one device for moderate volume printing and scanning.
Pros
- Cartridge-free ink tank system offers significant ink cost savings.
- High-quality prints with sharp resolution and vivid colors.
- Wireless connectivity with user-friendly app support enhances convenience.
Cons
- Initial setup and firmware updates can be time-consuming and require attention.
The Epson EcoTank ET-2800 stands out as an affordable, space-saving printer well suited for small offices. Its cartridge-free design delivers ongoing savings and reduces waste compared to cartridge-based alternatives.
While setup may take some time, the overall experience supports consistent, high-quality printing and scanning for daily office needs.
5. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Discover a versatile all-in-one solution tailored for small home offices and personal use. The Brother Work Smart 1360 combines printing, copying, and scanning in a sleek, compact design. This printer stands out with its color inkjet technology that delivers sharp and vibrant results effortlessly.
This printer stands out with its color inkjet technology that delivers sharp and vibrant results effortlessly.
Designed to simplify daily tasks, the device supports wireless connectivity and cloud app integration. It allows direct printing from popular platforms like Google Drive and Dropbox, making workflow smooth and efficient.
Its user-friendly interface and robust feature set enhance productivity without overwhelming the workspace.
The Brother Work Smart 1360 excels with several advanced features that aid daily office demands. Automatic duplex printing saves paper by printing on both sides, while the 20-sheet automatic document feeder speeds up handling bulk copying and scanning jobs. Its 150-sheet paper tray keeps reloading to a minimum.
Print speeds reach up to 16 pages per minute in black and 9 pages in color, which is impressive for an inkjet unit. The 8-inch color display offers simple menu navigation, and wireless plus USB connectivity options let users connect the way they prefer.
Setup is quick and intuitive, even when using the mobile app or desktop browser.
Scanning is fast and produces clear images without speckles, outperforming some laser models in quality. Setup and driver installation happen smoothly through guided prompts, minimizing delays and frustrations.
Ideal for users who need occasional color prints alongside dependable black-and-white documents, it balances functionality with an affordable design. The seamless cloud app printing and efficient ink monitoring tools promote hassle-free maintenance. Compared with higher-end models, it offers excellent versatility at a moderate scale without excess complexity.
Compared with higher-end models, it offers excellent versatility at a moderate scale without excess complexity.
Pros
- Automatic duplex printing reduces paper consumption effortlessly.
- Easy cloud app integration supports print and scan from popular services.
- Fast print and scan speeds deliver timely output for busy workflows.
Cons
- Ink longevity and replacement costs require monitoring for frequent use.
Balancing productivity and convenience, the Brother Work Smart 1360 offers a straightforward printing experience suited to small office and home settings. Its combination of wireless flexibility and solid print quality makes it a reliable choice for users requiring both color and black-and-white capabilities.
6. Canon PIXMA TR8620a – All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder
The Canon PIXMA TR8620a offers a versatile printing solution tailored for home offices and small workspaces. It combines multiple functions in one compact design, enabling smooth document management with minimal hassle.
Equipped with smart connectivity, it fits seamlessly into modern office routines.
Supporting wireless printing and integration with Alexa, this all-in-one device goes beyond basic printing. Copy, scan, fax, and auto document feeder capabilities enhance productivity while maintaining ease of use.
Designed for multifunctional office tasks, the Canon PIXMA TR8620a handles printing, copying, scanning, and faxing efficiently. It supports duplex printing and accommodates both standard and uncommon paper sizes via two trays. This flexibility is ideal for users with diverse document needs.
Print speeds reach up to 15 pages per minute in black and white, with sharp color output at 4800 x 1200 dpi resolution. The printer’s flatbed scanner and auto document feeder make handling multi-page documents straightforward and time-saving. Its micro SD slot offers additional convenience for photo printing directly from external media.
Setup requires patience due to its comprehensive features, but once configured, performance is consistent and reliable. The device integrates well with PCs and smartphones, providing a user-friendly experience.
These benefits combine to offer excellent value for everyday office demands.
Pros
- Automatic duplex printing saves paper and time.
- Alexa-enabled smart ink reorder notifications enhance convenience.
- Two input trays accommodate various media sizes efficiently.
Cons
- Setup process can be somewhat complex for first-time users.
Blending multifunctionality with smart connectivity, the Canon PIXMA TR8620a is well-equipped for small office environments. Its dependable print quality and thoughtful design features offer a compelling package. For those seeking an affordable all-in-one printer with reliable performance, this model stands out.
For those seeking an affordable all-in-one printer with reliable performance, this model stands out.
7. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Discover the HP OfficeJet Pro 9125e Wireless All-in-One Printer designed to meet the demands of small office environments. It offers professional-quality color printouts, fast speeds, and versatile functions for printing, copying, scanning, and faxing.
Equipped with advanced wireless connectivity, the printer supports seamless integration with laptops, smartphones, or tablets. Its user-friendly 7-inch touchscreen and a robust app simplify daily operations, making office tasks more efficient and less time-consuming.
Sustainability is also a focus, as the device is produced with over 40% recycled plastic components.
The HP OfficeJet Pro 9125e is built for reliability and high-duty cycles typically required in small office settings. Print speeds reach up to 22 pages per minute in black and 18 pages per minute in color, ensuring quick handling of document workloads.
Print quality is enhanced with HP AI technology that intelligently formats web pages and emails, eliminating unwanted content and awkward layouts. Installation and setup are straightforward, supported by the HP Smart app, which also enables direct printing and scanning from mobile devices. The printer comes with a set of setup ink cartridges and supports HP Instant Ink subscription for convenient ink management.
The printer comes with a set of setup ink cartridges and supports HP Instant Ink subscription for convenient ink management.
Security is prioritized with built-in HP Wolf Pro Security features that protect against cyber threats. The device accommodates standard letter, legal, and various page sizes up to 5 x 14 inches, suitable for most business needs.
5 x 14 inches, suitable for most business needs. Its compact design fits neatly on office desks without occupying excessive space.
Pros
- Fast color printing with a maximum resolution of up to 4800 x 1200 dpi
- Seamless wireless connectivity via reliable dual-band Wi-Fi and mobile app support
- Automatic duplex printing and a 250-sheet input tray for efficient document handling
Cons
- Paper tray adjustments can be slightly tricky when setting different paper sizes
Blending speed, print quality, and user-friendly features, this model suits professionals requiring dependable daily printing. Its strengths outweigh minor setup nuances, making it an excellent addition for small offices needing an all-in-one printing solution.
8. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Experience professional-grade printing with the Brother MFC-L3720CDW, a versatile wireless color laser printer designed to handle all your office demands efficiently. Its fast print speeds and crisp laser-quality output ensure your documents always make an impressive statement.
Seamless connectivity options and smart features streamline your workflow, while the compact design fits comfortably within small office spaces. Whether scanning, copying, or printing, this model offers reliable multitasking to support your daily tasks.
The Brother MFC-L3720CDW combines multiple functionalities into a single device, offering printer, scanner, and copier capabilities that enhance productivity without occupying excess space. Its automatic duplex printing and 250-sheet adjustable paper tray enable extended print jobs with minimal interruptions. The 50-sheet auto document feeder further simplifies handling multi-page documents with ease.
The 50-sheet auto document feeder further simplifies handling multi-page documents with ease.
Connectivity is flexible with dual-band wireless, Wi-Fi Direct, and USB 0, supporting smooth printing from various devices including laptops, smartphones, and tablets.
The 5 color touchscreen features 48 customizable shortcuts, providing quick access to cloud services like Google Drive, Dropbox, and OneNote for efficient document management.
Print quality delivers sharp text and vibrant color documents at resolutions up to 2400 x 600 dpi, ideal for professional business reports and presentations. While photo printing is not the main focus, the color output is excellent for graphics and visuals commonly found in office environments.
Durability and dependable performance make it well suited for small to medium workgroups.
Pros
- High-speed printing up to 19 pages per minute with laser clarity
- Multiple connectivity options including dual-band Wi-Fi and USB
- User-friendly 3.5″ touchscreen with customizable shortcuts and cloud access
Cons
- Color photo printing quality is not optimized for high-resolution images
Combining speed, versatility, and intuitive controls, the Brother MFC-L3720CDW stands out as a reliable choice for small offices seeking efficient color printing and multifunction convenience. Its thoughtful design balances productivity features with ease of use, helping maintain smooth daily operations.
9. Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing,
The Brother HL-L2405W Wireless Compact Monochrome Laser Printer stands out as a reliable choice for those needing efficient black-and-white printing. Its compact design and wireless capabilities make it ideal for home offices and small workspaces.
Designed to deliver consistent performance, the HL-L2405W excels in producing clear, crisp text quickly, making it suitable for frequent printing tasks. Its mobile printing support adds convenience for users on the go. Thanks to its robust paper handling, printing various media types becomes straightforward and hassle-free.
The Brother HL-L2405W is crafted to balance efficiency and compactness without compromising print quality. It generates black-and-white prints at speeds up to 30 pages per minute, keeping pace with busy workflows.
The 250-sheet input tray supports extended printing sessions, reducing the need for constant refills.
Wireless connectivity is flexible, supporting both 4GHz and 5GHz bands for seamless integration with multiple devices. Users can also connect via USB when preferred.
Users can also connect via USB when preferred. The Brother Mobile Connect app enhances control by enabling remote printing and supply management from smartphones or tablets.
Its manual feed slot expands printing options to envelopes and specialty papers, broadening usability. The printer carries a 1-year limited warranty and access to Brother’s customer support, offering peace of mind.
Pros
- Fast printing speed of up to 30 pages per minute.
- Dual-band wireless connectivity for versatile device pairing.
- Convenient mobile printing with Brother Mobile Connect app.
Cons
- Does not support automatic duplex (double-sided) printing.
The Brother HL-L2405W offers dependable, clear printing solutions for small offices and home environments. Its compact size, wireless features, and efficient performance make it a practical choice for those who demand quality and convenience without complexity.
10. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Discover reliable performance with the HP LaserJet Pro MFP 3101sdw, designed for small offices and busy work teams. It combines wireless connectivity and professional-quality printing in a compact, all-in-one design. This model ensures your daily printing, scanning, and copying needs are handled efficiently without hassle.
This model ensures your daily printing, scanning, and copying needs are handled efficiently without hassle.
Equipped with fast print speeds of up to 35 pages per minute, it handles black-and-white documents sharply with up to 1200 x 1200 dpi resolution. The 250-sheet input tray and 50-sheet automatic document feeder enhance productivity by reducing manual tasks. Wireless printing support allows seamless connection from laptops, PCs, or smartphones, while automatic duplex printing saves time and paper.
Wireless printing support allows seamless connection from laptops, PCs, or smartphones, while automatic duplex printing saves time and paper.
The build quality reflects HP’s reputation for durability, providing consistent results even under demanding workloads. Setup is straightforward, with easy Wi-Fi connection that maintains stable performance over time. It comes with a starter toner cartridge rated for approximately 1000 pages, offering a cost-effective printing experience when compared to traditional ink cartridges.
It comes with a starter toner cartridge rated for approximately 1000 pages, offering a cost-effective printing experience when compared to traditional ink cartridges.
Ideal for small businesses or teams requiring reliable document handling, this printer also supports a variety of paper sizes, including legal and letter. Its compact footprint fits comfortably in limited office spaces, while Ethernet and USB ports add versatile connectivity options. The included 512 MB memory ensures smooth processing of multiple tasks with minimal delays.
Pros
- Fast print speeds up to 35 ppm with high-resolution output
- Automatic two-sided printing and a large capacity input tray
- Reliable wireless connection with easy setup and operation
Cons
- Works only with HP original toner cartridges
Overall, the HP LaserJet Pro MFP 3101sdw stands out as a dependable and user-friendly printer suited for small workgroups. It balances speed, quality, and connectivity, making it a strong contender among other office printers in its class. Its efficient performance supports professional environments seeking trustworthy document management.
11. HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer, Scanner, Copier,
The HP DeskJet 2855e Wireless All-in-One printer offers a compact and versatile solution for everyday home and small office printing needs. It combines printing, scanning, and copying capabilities in a sleek design that won’t overwhelm limited desk space.
Designed with convenience in mind, this model supports wireless printing and includes a user-friendly app to manage tasks effortlessly. Its efficient performance and clear output make routine document handling a breeze.
The HP DeskJet 2855e delivers reliable printing with speeds of up to 5 ppm in black and 5 ppm in color.
It produces sharp text and vibrant color prints suitable for basic office documents, schoolwork, and casual photo printing. The automatic formatting feature adjusts web pages and emails to avoid wasting paper and yields clean, well-structured prints.
Equipped with a 60-sheet input tray, the printer supports varied media types like plain paper, envelopes, and glossy photo paper. Its flatbed scanner and copier function add to its versatility by handling multiple tasks in a compact footprint. Wireless connectivity ensures fast and hassle-free printing from smartphones, tablets, or PCs using the HP Smart app.
In terms of build, it is lightweight and slim, perfect for small desks without sacrificing functionality. The manual duplex printing offers an option for double-sided output, helping reduce paper use.
Pros
- Easy wireless setup with reliable Wi-Fi connectivity
- All-in-one features: print, scan, and copy in one device
- HP Smart app simplifies remote printing and scanning
Cons
- Manual duplexing may slow down double-sided printing tasks
With its balanced mix of compact design, dependable printing quality, and useful app features, the HP DeskJet 2855e makes an excellent choice for basic home and small office printing needs. It offers consistent performance without overwhelming complexity, making it a practical, budget-conscious option. Compared to larger or more expensive models, it provides essential functions without extra bulk or cost.
Compared to larger or more expensive models, it provides essential functions without extra bulk or cost.
12. Canon PIXMA TS3720 Wireless All-in-One Printer for Basic Home Printing,
Discover reliable performance and convenience with the Canon PIXMA TS3720 Wireless All-in-One Printer. This compact printer brings printing, scanning, and copying capabilities right to your home or small office setup.
Ideal for everyday printing tasks, this printer supports various media types and sizes, making it versatile for different projects. Its user-friendly interface and fast print speeds ensure productivity without complexity, perfect for casual users and students alike.
Offering an all-in-one solution, the Canon PIXMA TS3720 caters to basic home printing needs, including copy and scan features for added flexibility. Print speeds reach up to
The setup process is straightforward and can be completed in minutes, requiring minimal technical knowledge.
The device uses just two easy-to-replace ink cartridges, reducing maintenance hassle and preventing messes. Its
5” LCD screen enhances usability with intuitive controls, while dual-band Wi-Fi ensures a stable connection on either 4GHz or 5GHz networks. This versatility also extends to mobile connectivity, supporting Canon PRINT app, Apple AirPrint, and Mopria Print Service for seamless printing from smartphones and tablets.
Compatible with Chromebook users, the printer fits well in educational environments or casual office setups. It handles a variety of media, including envelopes, glossy photo paper, and banners.
Built with a flatbed scanner and 60-sheet input capacity, it offers reliable functionality despite its compact frame.
Carefully engineered for small spaces, the Canon TS3720 balances build quality and performance while maintaining an accessible price point. It suits individuals looking for straightforward, dependable printing without extra features that complicate daily use. Compared with larger or more advanced models, it focuses on essential tasks without sacrificing quality, making it an excellent option for basic home or office environments.
Compared with larger or more advanced models, it focuses on essential tasks without sacrificing quality, making it an excellent option for basic home or office environments.
Pros
- Compact design fits comfortably in small workspaces
- Simple wireless setup with dual-band Wi-Fi support
- Supports versatile media types including borderless photo printing
Cons
- Prints only single-sided pages with no automatic duplexing
With its ease of use and reliable print quality, the Canon PIXMA TS3720 serves as a valuable addition to home or small office setups. It offers a balanced blend of speed, simplicity, and functionality, making everyday printing tasks more convenient and efficient.
13. HP Smart Tank 5101 Wireless All-in-One Ink Tank Printer with
Discover reliable, high-quality printing with the HP Smart Tank 5101 Wireless All-in-One Ink Tank Printer. Designed to handle a variety of printing needs, it combines functionality and cost-effectiveness in one compact device. Whether for home use or a small office, it offers consistent performance for everyday documents and photos.
Whether for home use or a small office, it offers consistent performance for everyday documents and photos.
With an intuitive design and wireless capabilities, this printer brings convenience straight to your workspace. It supports printing, copying, and scanning with remarkable ease while delivering sharp, vibrant results every time.
Engineered for low-cost, high-volume printing, this all-in-one device includes up to two years of HP ink supplies. You can produce as many as 6,000 pages in color or black right out of the box.
Its print speeds reach 12 pages per minute for black and 5 pages per minute for color, making it solid for day-to-day tasks.
Equipped with wireless and mobile printing, it supports hassle-free connections over 4 GHz Wi-Fi networks.
It also features borderless printing, adding professional flair to photo projects.
The print quality impresses with a maximum resolution of 4800 x 1200 dpi for color, producing clear text and vivid photographs. Its flatbed scanner delivers sharp, detailed scans, suitable for home offices and small business needs. Compatible with laptops, smartphones, and tablets, it offers versatile device connectivity via USB and mobile apps.
Pros
- Includes up to two years of ink for extended use without frequent refills
- Wireless printing with an easy-to-use mobile app enhances convenience
- Delivers sharp text and vibrant photos with high-resolution output
Cons
- Wireless connectivity limited to 2.4 GHz networks only
The HP Smart Tank 5101 balances cost-efficiency, versatility, and reliable print quality for small office and home environments. Its integrated features and included ink make it a smart choice for users requiring steady performance over time.
14. HP OfficeJet 250 Wireless Mobile Printer, Scanner, Copier – Black,
Discover the advantage of having a truly mobile office solution with the HP OfficeJet 250 Wireless Mobile Printer. Designed to fit seamlessly into your busy lifestyle, this sleek device offers printing, scanning, and copying capabilities wherever you need.
Its compact design and built-in rechargeable battery make it perfect for on-the-go productivity.
Combining convenience with versatile functions, the HP OfficeJet 250 ensures your documents are ready when and where you need them. Whether you’re traveling, working remotely, or managing a small office setup, this all-in-one printer adapts easily to various environments for hassle-free operation.
The HP OfficeJet 250 Wireless Mobile Printer serves as a versatile tool that handles printing, scanning, and copying efficiently. It connects directly to your laptop, tablet, or smartphone, eliminating the need for traditional network connections.
Performance remains consistent with high-quality print resolution reaching up to 4800 x 1200 dpi in color. The rechargeable battery supports fast charging in just 90 minutes, providing uninterrupted mobile use.
Its lightweight design and compact form enable easy transport in backpacks or briefcases, making remote work more productive.
Setup is streamlined thanks to HP Auto Wireless Connect technology, ensuring quick pairing with devices. The included HP app simplifies printing and scanning directly from smartphones, adding to user convenience. This printer is ideal for professionals requiring sharp document output outside a fixed office environment.
Pros
- Portable all-in-one printer with built-in rechargeable battery
- Wireless printing and scanning from multiple mobile devices
- Supports a wide variety of paper sizes and media types
Cons
- No automatic duplex printing; manual double-sided printing required
The HP OfficeJet 250 offers remarkable portability and versatility tailored for mobile professionals. Its straightforward setup and multi-function capabilities deliver consistent quality without compromise.
15. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Discover a reliable printing solution designed for small teams with the HP Laserjet Pro MFP 3101fdw. This all-in-one device handles printing, scanning, copying, and faxing with ease. Its wireless capabilities and fast print speeds make managing office tasks more efficient and hassle-free.
Ideal for tight workspaces, it supports professional black and white document output and features automatic two-sided printing. Built to handle everyday business needs, it ensures smooth workflow for groups up to seven users.
The HP Laserjet Pro MFP 3101fdw offers solid performance with print speeds reaching up to 35 pages per minute. Its auto document feeder accelerates scanning and copying, making multi-page jobs quick and straightforward. The printer connects through intelligent Wi-Fi that selects the best available network for seamless operation.
The printer connects through intelligent Wi-Fi that selects the best available network for seamless operation.
Equipped with HP Wolf Pro Security, it safeguards your data and allows customizable protection settings. Connectivity options extend to Ethernet, Bluetooth, and wireless printing from multiple devices such as PCs, smartphones, and tablets. This makes it a versatile fit for various office environments.
This makes it a versatile fit for various office environments.
With a compact footprint and high-resolution output at 1200 dpi, document quality remains sharp and clear. The touch control panel simplifies navigation and setup. Designed for small offices, remote workers, and collaborative teams, it supports cloud workflows smoothly while maintaining reliable daily performance.
Designed for small offices, remote workers, and collaborative teams, it supports cloud workflows smoothly while maintaining reliable daily performance.
Pros
- Fast black-and-white printing at up to 35 ppm with auto duplex
- Wide device compatibility, including Microsoft, Mac, Android, and Chromebook
- Advanced security features help keep sensitive data protected
Cons
- Limited to black and white printing, no color option available
Combining speed, security, and wireless convenience, this HP Laserjet model stands as a practical choice for small offices. It balances functionality and ease of use effectively, empowering teams to print professional documents without hassle.
Top 10 Best Small Office Printers for 2024: Buying Guide
Size and design
The best small office printer often fits comfortably within limited workspace without overwhelming the area thanks to its compact physical dimensions and modest footprint. These printers are designed to operate quietly, minimizing noise disruptions that can affect concentration or interfere with a professional environment.
Whether handling daily documents or occasional bulk printing, these devices blend convenience with practicality, making them a reliable addition to any small office setting.
Print quality and speed
When selecting the best small office printer, paying attention to resolution and color accuracy can greatly enhance the quality of your documents and marketing materials. A higher resolution will produce sharper text and more vibrant images, which is especially beneficial for printing client presentations or detailed reports.
The pages per minute (PPM) rating indicates how quickly the printer can complete tasks, making it a key factor if you often handle large volumes or have time-sensitive printing needs. Additionally, duplex printing capabilities allow automatic double-sided printing, saving both paper and effort while maintaining professionalism in your printed materials. Balancing these features according to your office demands will help you find a printer that suits everyday tasks and more demanding projects alike.
Running costs and consumables
When evaluating the running costs and consumables of a small office printer, paying attention to the prices of ink or toner cartridges is vital since these can greatly affect your budget over time. Printers with high cartridge yields tend to require less frequent replacement, which can save both time and money in a busy office environment. Additionally, understanding how often you will need to change ink or toner helps in forecasting ongoing expenses more accurately.
Energy consumption is another factor that can impact utility bills; choosing a model designed with energy efficiency helps reduce electricity use and supports environmentally conscious practices. Balancing affordable consumable costs with the printer’s performance and energy use will contribute to more economical and sustainable printing in a small office setting.
Connectivity and compatibility
When selecting a small office printer, paying attention to how it connects and fits with your existing technology setup can greatly enhance your workflow. Many models support USB for direct connections to individual computers, while Ethernet allows multiple users on the same network to access the printer conveniently. Wireless options using WiFi can add flexibility, enabling printing from various devices without the hassle of cables.
Wireless options using WiFi can add flexibility, enabling printing from various devices without the hassle of cables. Ensuring the printer works seamlessly with your operating system is beneficial, as compatibility with Windows, macOS, or Linux prevents frustration and keeps everything running smoothly. Additionally, printers that offer cloud printing and integrate with popular apps allow users to send documents directly from smartphones or tablets and even scan and share files in real-time, making them a versatile choice for a small office environment.
Printer type and functionality
Choosing the right small office printer involves understanding the key differences between inkjet and laser printers. Inkjet printers typically offer vibrant color printing and are cost-effective for lower volume use, while laser printers excel in speed and efficiency, especially for high-volume black and white documents. Many models now come with all-in-one features that combine scanning, copying, and faxing, which can save space and enhance productivity in a busy office environment.
Wireless connectivity and mobile printing capabilities have become increasingly popular, allowing users to send print jobs directly from smartphones, tablets, or laptops without needing physical cables. When selecting a printer, consider the types of documents frequently printed, the need for multifunction tools, and the convenience of wireless options to match your office workflow and space constraints.
Additional features and support
When selecting a best small office printer, paying attention to security features designed for office use is a wise decision to protect sensitive information and prevent unauthorized access. Many models offer options like password protection, encrypted printing, and secure user authentication to enhance data safety. Warranty and customer support options also play a significant role in long-term satisfaction, as reliable coverage and accessible service can reduce downtime in case of technical issues.
Warranty and customer support options also play a significant role in long-term satisfaction, as reliable coverage and accessible service can reduce downtime in case of technical issues. Additionally, keeping software and driver updates readily available ensures compatibility with evolving operating systems and can improve performance while fixing bugs. Balancing these factors alongside print speed and quality will provide a dependable and efficient printing solution for a small office environment.
Frquently Asked Questions
What Are The Key Features To Look For In The Best Small Office Printer?
When choosing the best small office printer, key features to consider include print speed and quality. A fast printer ensures efficient workflow, while high-resolution output guarantees professional-looking documents. Additionally, connectivity options such as Wi-Fi, Ethernet, and mobile printing support enhance convenience and flexibility. Other important features are compact size for saving space, multi-functionality (print, scan, copy, fax) to maximize utility, and cost-effective operation with affordable ink or toner. Reliability and ease of use also play crucial roles in maintaining smooth office productivity.
Which Small Office Printers Have The Fastest Printing Speed And Reliable Performance?
For small office printers, models like the Brother HL-L2350DW and HP LaserJet Pro M118dw are known for their fast printing speeds and reliable performance. The Brother HL-L2350DW offers printing speeds up to 32 pages per minute (ppm) with crisp text quality, making it ideal for high-volume tasks. Similarly, the HP LaserJet Pro M118dw delivers speeds up to 30 ppm with consistent output and minimal downtime. Both printers feature wireless connectivity, easy setup, and cost-effective toner options, ensuring smooth operation in busy office environments. Their compact designs also save space without compromising efficiency, making them excellent choices for small offices seeking speed and dependability.
Which Printers Offer The Best Print Quality For Small Office Use?
For small office use, laser printers generally offer the best print quality due to their sharp text output and efficient performance. Brands like Brother, HP, and Canon are highly recommended for reliable laser printers that deliver clear, professional-quality documents. Models such as the Brother HL-L2350DW and HP LaserJet Pro series are especially popular for their crisp text and fast printing speeds, making them ideal for frequent office use. If your office prints a lot of color documents or graphics, high-quality inkjet printers like the Canon PIXMA or Epson EcoTank series provide excellent color accuracy and detail. These printers combine superior image quality with cost-effective ink options, suitable for varied printing needs in a small office environment.
How Do Wireless And Multifunction Printers Compare For Small Office Environments?
Wireless printers offer flexibility and ease of use in small office environments by allowing multiple users to connect and print without the need for physical cables. They support mobile printing and remote access, enhancing convenience. However, their functionality is usually limited to printing alone. Multifunction printers (MFPs), on the other hand, combine printing, scanning, copying, and sometimes faxing into a single device. This integration saves space and reduces equipment costs, making MFPs ideal for small offices needing versatile document handling. While some MFPs also support wireless connectivity, their broader capabilities typically provide greater value for office productivity.
What Is The Most Cost-Effective Small Office Printer In Terms Of Ink And Maintenance?
The most cost-effective small office printer in terms of ink and maintenance is typically an ink tank printer, such as the Epson EcoTank series. These printers use refillable ink tanks instead of traditional cartridges, significantly reducing the cost per page and minimizing the need for frequent replacements. This design also helps lower maintenance costs, as users can easily refill ink without the hassle of changing cartridges often. Additionally, ink tank printers tend to have a longer lifespan and fewer issues like clogging, which further cuts down maintenance expenses. For small offices that print regularly, investing in an ink tank printer offers an economical and reliable solution.
Conclusion
Choosing the best small office printer involves balancing printing speed, quality, size, and cost-efficiency. While some models offer excellent print resolution and connectivity options, they may lack in paper capacity or have higher operating costs.
Potential buyers should weigh factors such as wireless features, ease of use, and compatibility with their existing devices. Ultimately, this type of printer is ideal for professionals who need reliable, everyday printing without the bulk of larger machines.
By carefully matching your office demands with the features outlined, you can select a printer that provides both convenience and value without unnecessary compromises.
