Running a small business comes with many challenges, and finding reliable office equipment shouldn’t be one of them. Efficient printing and copying are daily tasks that can slow down your workflow if your machine isn’t up to the job.
A good printer copier designed for small businesses offers more than just basic functions. It delivers dependable performance, easy operation, and cost-effective running expenses suited to the demands of a busy office.
Whether you handle invoices, reports, or marketing materials, the right device can save time and reduce headaches. This review will explore key features, usability, and value of several leading small business printer copiers. By the end, you’ll have a clearer idea of which model might fit your needs and help keep your office running smoothly.
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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Top Choices for Efficient and Reliable Printing Solutions Tailored to Your Business Needs
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 2  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Buy Now |
Our Top Picks 3  | Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with | Buy Now |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Designed to enhance productivity for small business environments, the Brother DCP-L2640DW offers a seamless blend of printing, scanning, and copying functions. Its compact design fits comfortably in limited spaces without sacrificing performance or print quality.
The monochrome laser technology ensures crisp black-and-white documents quickly, making it a solid choice for high-volume tasks. Equipped with wireless connectivity, it supports multiple devices, allowing flexible and efficient workflow.
The Brother DCP-L2640DW features print speeds up to 36 pages per minute, helping speed up daily office tasks. Its 50-page automatic document feeder simplifies handling multiple-page documents, reducing manual effort significantly.
Connectivity options include dual-band wireless (4GHz/5GHz), Ethernet, and USB, supporting a range of devices from laptops to smartphones. This versatility allows users to print and scan conveniently from various platforms using the Brother Mobile Connect app.
Navigating wireless setup is straightforward, with a console interface offering reliable network connection.
The printer’s durable build supports intense workloads and diverse media types, including envelopes and labels. Print density and toner settings can be adjusted, giving control over output quality and toner consumption.
For ongoing use, the Refresh EZ Print Subscription Service keeps toner replenished automatically, avoiding downtime during busy periods.
Pros
- Fast printing at 36 ppm with sharp black-and-white output
- Flexible wireless, Ethernet, and USB connectivity options
- Automatic document feeder simplifies multi-page scanning and copying
Cons
- Minor occasional paper jams when printing envelopes from the front tray
Reliable and efficient, this model suits small business offices that require robust printing and copying without excessive complexity. It strikes a good balance between value and essential features, standing well alongside alternatives that often lack both speed and versatility. With features supporting easy mobile use and consistent output quality, it remains a dependable option for daily office demands.
2. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience professional color printing, scanning, and copying designed specifically for small teams. The HP Color LaserJet Pro MFP 3301sdw combines efficiency with vibrant output, helping your business communicate with clarity and impact. Fast speeds and high-quality colors ensure every document looks impressive.
Fast speeds and high-quality colors ensure every document looks impressive.
Crafted by a trusted name in printing, this all-in-one laser printer enhances workplace productivity. Its wireless connectivity and user-friendly interface make daily printing tasks seamless and efficient.
Designed to keep up with office demands, it offers reliable performance every time.
Delivering sharp text and vivid images, the HP Color LaserJet Pro MFP 3301sdw uses next-generation TerraJet toner for impressive color accuracy. Its print speed reaches up to 26 pages per minute, minimizing wait times for large tasks. Automatic duplex printing and a 250-sheet input tray reduce manual effort and refill frequency.
Automatic duplex printing and a 250-sheet input tray reduce manual effort and refill frequency.
The flatbed scanner and auto document feeder handle diverse scanning jobs with ease. A bright color touchscreen guides users through setup and operation, simplifying workflow management.
Built for durability, this printer comes with Original HP 218A and 218X toner cartridges to maintain consistent output quality. Its compact size fits comfortably into small workspaces without sacrificing features. Whether producing reports or marketing materials, it supports legal-sized media for versatile document creation.
Pros
- High-quality color prints with vivid and accurate toner output
- Fast print speeds of up to 26 pages per minute
- Convenient auto duplexing and 250-sheet capacity reduce manual tasks
Cons
- Toner cartridges come with a relatively high replacement cost
The HP Color LaserJet Pro MFP 3301sdw offers outstanding print quality and practical features tailored for small business needs. It blends dependable performance with straightforward controls, making it a strong choice for offices seeking a reliable color printer copier. Its cost is balanced by the professional-grade output and enhanced productivity.
3. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
The Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer offers a versatile printing solution tailored for small home offices and personal use. Combining print, copy, and scan functions in a compact design, it delivers impressive quality without occupying much space.
Its wireless capabilities and cloud integration add convenience to everyday tasks.
Designed for users who need efficient color and black-and-white printing, this multifunction device balances speed and clarity. The device caters to a variety of media types while supporting duplex printing and streamlined document feeding, making it an excellent fit for busy environments demanding reliability and simplicity.
The Work Smart 1360 stands out with its intuitive control panel featuring a 8-inch color display, simplifying navigation through print and scan options. Its compatibility with popular cloud services such as Google Drive, Dropbox, and OneDrive enables easy document handling directly from the printer.
Its compatibility with popular cloud services such as Google Drive, Dropbox, and OneDrive enables easy document handling directly from the printer. Equipped with a 150-sheet tray and a 20-sheet Automatic Document Feeder, it supports continuous printing and scanning with minimal interruptions.
Print speed reaches up to 16 pages per minute in black and 9 pages per minute when printing in color. Automatic duplexing cuts down on paper usage, and the included Brother Mobile Connect app further enhances functionality by allowing remote management from smartphones and tablets.
Solid build quality combined with starter ink cartridges ensures smooth setup and initial operation.
The printer caters well to users who require occasional color prints alongside daily black-and-white copies, without sacrificing clarity or efficiency. Compared to typical entry-level printers, it offers a stronger feature set and faster scanning speeds, making it practical for both home offices and casual creative projects.
Pros
- Wireless connectivity with cloud app printing and scanning
- Automatic duplex printing and 20-sheet ADF for multi-page handling
- Fast and crisp output with high print resolutions for both color and black and white
Cons
- Ink consumption may require monitoring for heavier color print users
Overall, the Brother Work Smart 1360 is a valuable addition to any home or small office setup. It combines convenience, solid performance, and smart features in a compact package that makes managing printing, scanning, and copying easier than ever. Suitable for users seeking dependable color and black-and-white printing without the complexity of larger office systems.
4. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
The Brother MFC-L3720CDW stands out as a powerful multifunction device ideal for small businesses. Combining printing, scanning, and copying in a wireless color laser unit, it ensures productivity without sacrificing quality. This efficient machine handles daily demands with remarkable speed and sharp output.
This efficient machine handles daily demands with remarkable speed and sharp output.
Designed to simplify office tasks, it supports seamless connectivity across various devices. Users benefit from an intuitive touchscreen and smart cloud integration, making document management fluid and responsive. Its robust design supports sustained use, fitting perfectly into busy workspaces.
Delivering print speeds up to 19 pages per minute, the MFC-L3720CDW maintains a reliable pace for regular business needs. The crisp laser-quality color output makes documents visually impressive. Its 250-sheet paper tray and 50-sheet automatic document feeder reduce frequent refills and interruptions.
Connectivity options include dual-band wireless, Wi-Fi Direct, and USB, allowing convenient access for multiple users. The 5-inch color touchscreen provides 48 customizable shortcuts, streamlining frequent tasks.
Additionally, direct cloud service access enables efficient file handling from popular platforms.
The automatic duplex printing feature contributes to cost savings and environmental responsibility. Setup and operation are user-friendly, fitting well for those who require straightforward functionality. Overall, this machine blends performance with practicality, ideal for small office environments.
Pros
- Fast print speed with high-resolution color laser output
- Multiple wireless and wired connectivity options
- Large paper capacity and automatic duplex printing
Cons
- Not designed for high-quality photo printing
Offering a balance of speed, functionality, and ease of use, the Brother MFC-L3720CDW is a valuable addition to any small business. It supports various tasks efficiently while providing smart features that enhance workflow.
This printer-copier combination stands as a reliable choice for demanding office requirements.
5. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Discover the Brother Professional Laser Printer All-in-One, designed to meet the demands of busy offices. This monochrome laser printer combines fast printing, copying, and scanning in a single device.
With a robust build and flexible connectivity, it fits seamlessly into modern workspaces. Its user-friendly design maximizes productivity while keeping operating costs manageable.
Ideal for small to medium-sized businesses requiring reliability and speed.
Engineered for high-volume tasks, the Brother MFC-L5915DW delivers print and copy speeds up to 50 pages per minute, helping offices save valuable time. The device supports duplex printing and scanning, which cuts down on paper use and streamlines document management.
The 70-sheet automatic document feeder enables fast, two-sided scanning at up to 56 images per minute. A spacious flatbed accommodates legal-size documents, adding to its versatility.
The included ultra high-yield toner cartridge produces up to 18,000 pages before needing replacement, reducing ongoing costs. Setup is straightforward, and controls can be managed via voice commands through smart home integrations. The solid construction and compact design balance durability with a reasonable footprint, fitting into office environments without hassle.
The solid construction and compact design balance durability with a reasonable footprint, fitting into office environments without hassle.
This all-in-one printer suits professionals who demand speed and quality in detailed black-and-white prints. It stands out among similar models thanks to its combination of fast scanning, cost-effective toner, and flexible network options, supporting smooth workflows in small business settings.
Pros
- High-speed printing and copying up to 50 pages per minute.
- Cost-saving ultra high-yield toner cartridge reduces replacement frequency.
- Flexible connectivity with Gigabit Ethernet and dual-band wireless networking.
Cons
- Weighs 38.3 pounds, which may be less portable for some users.
Combining speed, versatility, and cost-efficiency, this Brother laser printer is a dependable choice for small business environments. Its reliable performance enhances daily office operations, making it a valuable addition for teams handling high document volumes.
6. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Reliable and efficient, the HP Laserjet Pro MFP 3101fdw offers a seamless all-in-one solution for small teams. It delivers professional-quality black and white prints while handling scanning, copying, and faxing needs with ease.
With fast print speeds and smart connectivity features, it ensures work progresses without interruption. From its wireless setup to advanced security, this printer stands out as a practical choice for demanding small business settings.
The HP Laserjet Pro MFP 3101fdw provides clear black and white prints at up to 35 pages per minute. It supports duplex printing, automatically handling double-sided documents to save time and paper. An auto document feeder also speeds up copying and scanning tasks, perfect for multi-page files.
An auto document feeder also speeds up copying and scanning tasks, perfect for multi-page files.
Connectivity options are versatile, including Wi-Fi with intelligent signal selection, Ethernet, USB, and Bluetooth. Wireless printing works effortlessly from smartphones, tablets, laptops, and PCs, supporting various operating systems.
Built with durability in mind, this machine handles up to 250 sheets and can produce many copies per run. The touchscreen control simplifies operations, while compatibility with original HP toner cartridges ensures consistent print quality.
It suits offices or small groups needing dependable, professional output without complexity or delays.
Pros
- Fast printing speed of 35 black & white pages per minute
- Auto duplex printing and multi-page scanning enhance efficiency
- Comprehensive connectivity including Wi-Fi, Ethernet, Bluetooth, and USB
Cons
- Limited to black and white printing only
Combining speed, security, and ease of use, the HP Laserjet Pro MFP 3101fdw fits well into small team offices. Its range of features streamlines routine tasks while maintaining professional document standards. For those prioritizing dependable black and white printing with smart connectivity, this model offers excellent value and performance.
For those prioritizing dependable black and white printing with smart connectivity, this model offers excellent value and performance.
7. HP Color Laserjet Pro MFP 4301fdw Wireless All-in-One Color Laser
Introducing the HP Color Laserjet Pro MFP 4301fdw, a powerful all-in-one printer designed for small teams. Combining printing, scanning, copying, and faxing functionalities, it delivers professional-quality color documents with impressive speed. This versatile machine fits perfectly in office environments with up to ten users.
This versatile machine fits perfectly in office environments with up to ten users.
Enjoy sharp and vibrant prints at a rapid pace of up to 35 color pages per minute. Its intelligent Wi-Fi connectivity ensures a reliable connection no matter the device.
The HP Color Laserjet Pro MFP 4301fdw offers an exceptional balance of performance and convenience. Featuring automatic two-sided printing and an auto document feeder, it accelerates workflows, reducing manual tasks.
With a maximum media size of 5 x 14 inches, it handles various paper types, including envelopes and glossy photo paper, supporting diverse printing needs.
Built for durability, its compact size and sturdy construction make it an excellent choice for small office spaces. The touchscreen Android controller simplifies navigation, and wireless printing compatibility extends to Android, Chromebook, Apple AirPrint, Microsoft, and Mac devices.
Ethernet and Bluetooth options provide wired and wireless flexibility.
This model integrates an app-based control method, allowing easy management and monitoring from mobile devices or PCs. The print resolution of 607 x 600 dpi ensures clear text and vibrant images. Its toner-based laser technology offers sharp results that suit professional documents and marketing materials.
Its toner-based laser technology offers sharp results that suit professional documents and marketing materials. The single tray holds up to 300 sheets, supporting medium-volume printing demands efficiently.
Pros
- Fast color printing at 35 pages per minute with high detail
- Comprehensive all-in-one functionality: print, scan, copy, and fax
- Strong security features with customizable HP Wolf Pro Security settings
Cons
- Only compatible with original HP cartridges featuring HP chips
Offering professional print quality and user-friendly features, the HP Color Laserjet Pro MFP 4301fdw is a reliable choice for small businesses. It stands out by combining speed, security, and versatile connectivity in a compact design tailored for team environments.
8. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
The Epson EcoTank ET-2800 offers a reliable solution for small offices needing efficient, high-quality printing. Its cartridge-free design and vibrant color output make it a standout choice for busy workspaces. Experience smooth operation and substantial ink savings with a compact footprint perfectly suited to limited desk space.
Designed for users seeking efficiency without sacrificing quality, this all-in-one printer handles printing, scanning, and copying with ease. Seamlessly connect through wireless options for versatility and convenience in any workspace.
Delivering sharp, vivid prints using Micro Piezo Heat-Free Technology, the ET-2800 ensures durable, detailed documents every time. Its cartridge-free system replaces traditional ink cartridges with refillable bottles, significantly reducing running costs and waste.
Each ink kit equals roughly eighty cartridges, providing thousands of pages before needing a refill.
Operating at speeds of up to 10 pages per minute allows for timely completion of your printing tasks. The flatbed scanner supports various media sizes and types, accommodating envelopes and glossy photo paper with ease.
Despite its comprehensive capabilities, the model stands out thanks to its easy setup and straightforward app control.
Quiet and efficient, the machine consumes just 12 watts during operation and includes a 64 MB memory to manage complex printing needs. The compact size and light weight make it ideal for home offices or small workgroups.
Pros
- Cartridge-free ink bottles reduce ink costs up to 90% compared to cartridges.
- Wireless connectivity simplifies setup and multiple device printing.
- High-resolution prints and scanning produce sharp text and vibrant images.
Cons
- Setup process can be slightly complicated for some users initially.
The Epson EcoTank ET-2800 provides dependable performance with significant cost savings. Its well-balanced feature set and compact design serve small business environments effectively, making ongoing printing tasks more manageable and affordable.
9. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Experience reliable and efficient printing with the HP LaserJet Pro MFP 3101sdw. Designed for small teams, it delivers professional-quality black-and-white documents at impressive speeds. Its wireless capabilities make office connectivity seamless and hassle-free.
The compact design suits limited office spaces while offering an impressive feature set. Fast printing, copying, and scanning combine to keep daily tasks smooth and effective.
The HP LaserJet Pro MFP 3101sdw supports print speeds up to 35 pages per minute, providing swift output without sacrificing quality. Automatic two-sided printing saves paper and time, enhancing eco-friendliness and efficiency. With a 250-sheet input tray and a 50-sheet auto document feeder, long print jobs run smoothly with minimal interruptions.
Its black toner offers crisp text and sharp graphics, ideal for professional reports and business correspondence. The printer includes a 512 MB memory buffer ensuring steady processing of multi-page documents or high-volume tasks.
Easily connect through Ethernet, USB, or dependable Wi-Fi, compatible with laptops, PCs, and smartphones for ultimate versatility.
Setup is straightforward with an intuitive app for controlling print jobs and monitoring usage remotely. One-year limited warranty and HP’s trusted reliability minimize concerns over maintenance. This all-in-one solution suits small businesses wanting dependable, fast black-and-white printing without unnecessary complexity.
Pros
- Fast printing speeds up to 35 ppm for productive workflows
- Automatic duplex printing and high input capacity for convenience
- Strong wireless connectivity with easy app control
Cons
- Supports only black toner cartridges, no color printing options
Overall, the HP LaserJet Pro MFP 3101sdw strikes a solid balance between speed, quality, and functionality ideal for small office environments. Its reliable connectivity and practical features make it a worthy choice compared to similar compact laser printers in its class.
10. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality printing from the comfort of your home with the HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer. Designed to handle multiple tasks efficiently, this compact device combines printing, scanning, copying, and wireless connectivity in one sleek package.
Whether you need business documents or vibrant photos, this printer delivers sharp color and crisp black and white prints. It’s ideal for home offices requiring reliable performance without sacrificing space or convenience.
The HP OfficeJet Pro 8125e offers a streamlined solution for everyday printing needs. It supports automatic duplex printing, reducing paper use and saving time during multi-page jobs.
Its maximum media size fits standard letter and legal papers, accommodating versatile projects.
Setup is straightforward, with included starter ink cartridges and a user-friendly app that allows wireless printing directly from smartphones or laptops. The flatbed scanner with a 1-sided automatic document feeder enables quick copying and scanning tasks.
Built with a focus on durability, this model features a 512 MB memory and delivers print resolutions up to 4800 x 1200 dpi for vivid images. It offers a maximum copy speed of 12 pages per minute, keeping up with busy schedules efficiently.
Its compact footprint doesn’t compromise on capacity—holding up to 225 input sheets and a 60-sheet output tray. The printer supports multiple connection options, including Ethernet and USB, ensuring flexible use in different workspaces.
The device’s energy-efficient design keeps power consumption low during idle and active states. With its one-year limited warranty and optional extensions, users gain peace of mind alongside affordability.
Pros
- Convenient wireless printing through an intuitive mobile app
- Automatic duplex printing saves paper and time
- High-resolution color output for professional documents and photos
Cons
- Some users may find ink replacement costs higher compared to basic models
Combining ease of use with versatile functions, the HP OfficeJet Pro 8125e stands out as a dependable all-in-one device tailored to home and small office needs. It strikes a fine balance between performance and space requirements, making daily printing tasks hassle-free and efficient.
11. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
The HP OfficeJet Pro 9125e Wireless All-in-One printer combines efficiency with high-quality color printing, making it a strong contender for small business environments. Designed to handle professional tasks like brochures and presentations, it streamlines office workflows with integrated printing, copying, scanning, and faxing capabilities.
Strong wireless connectivity and smart features enhance everyday use, while its sustainable design reflects a commitment to eco-friendly practices. This device suits users who demand reliable, versatile performance for moderate to heavy printing tasks.
The OfficeJet Pro 9125e excels with fast print speeds reaching up to 18 pages per minute in color and 22 pages per minute in black. A 7-inch touchscreen simplifies on-device navigation, giving users quick access to functions without complicated menus.
Equipped with an automatic document feeder and duplex printing, it saves time when processing multi-page documents.
Its wireless dual-band Wi-Fi offers solid, self-correcting connectivity to laptops, smartphones, and tablets, supporting modern office setups. Additionally, the HP Smart app allows users to print, scan, copy, and fax remotely, adding remarkable convenience.
Build quality is solid, with a 250-sheet tray and durable input handling, supporting diverse paper sizes with professional output resolution up to 4800 x 1200 dpi. Security is enhanced through HP Wolf Pro Security, protecting sensitive data from cyber threats.
This printer is well-suited for small businesses seeking a reliable, feature-rich all-in-one device that balances productivity with ease of use.
Pros
- Fast and sharp color and black-and-white print speeds
- Intuitive 2.7-inch color touchscreen with a user-friendly interface
- Robust wireless connectivity with automatic issue resolution
Cons
- Paper tray adjustments can be a bit tricky to configure
The HP OfficeJet Pro 9125e offers excellent value through consistent printing quality, versatile functions, and dependable connectivity. It fits both small office settings and home workspaces that require professional-grade output and ease of management.
12. HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer, Scanner, Copier,
Compact yet versatile, the HP DeskJet 2855e Wireless All-in-One offers an efficient solution for day-to-day printing tasks. Its all-in-one design covers printing, scanning, and copying needs with ease.
Ideal for home offices and small workspaces, this printer combines wireless convenience with dependable performance. It fits well on smaller desks without sacrificing functionality.
The DeskJet 2855e impresses with its clear and vibrant prints, handling documents and color projects efficiently. Print speeds reach up to 5 ppm for black and white and
5 ppm for color, suitable for typical home and office tasks.
Equipped with a 60-sheet input tray, it supports various media types, including envelopes and glossy photo paper. The HP AI technology enhances print layouts by removing unwanted content, saving paper and ink.
Wireless connectivity is reliable with built-in Wi-Fi that automatically troubleshoots issues, ensuring smooth printing from smartphones, tablets, and computers. The HP Smart app simplifies scanning, copying, and faxing tasks directly from mobile devices, making it very user-friendly.
Compact dimensions and lightweight design make it easy to fit in tight spaces. Manual duplexing offers two-sided printing, adding to its resourcefulness.
Overall, it delivers solid build quality and consistent results without complicated setup. The included HP Instant Ink trial helps control ink expenses.
It’s well-suited for home, students, and small business users who seek a basic, reliable all-in-one device.
Pros
- Wireless printing with automatic Wi-Fi issue detection
- HP AI feature optimizes print layouts to reduce waste
- Compact size ideal for limited desk space
Cons
- Duplex printing is manual rather than automatic
This all-in-one printer combines convenience, quality, and ease of use in a budget-friendly package. It stands as a dependable choice for everyday home and small office printing requirements.
13. HP Color LaserJet Pro MFP 3301fdw Wireless All-in-One Color Laser
Experience reliable and vibrant color printing with the HP Color LaserJet Pro MFP 3301fdw. This wireless all-in-one laser printer is crafted to handle the daily demands of small office teams efficiently.
Equipped with multifunction capabilities including scanning, copying, and faxing, it streamlines your workflow. Its compact design fits comfortably in small workspaces without compromising functionality or performance.
Designed for productivity, the HP 3301fdw uses next-generation TerraJet toner to deliver sharp and vivid color prints at up to 26 pages per minute. The auto duplex printing and single-pass two-sided scanning help save paper and time.
A 250-sheet input tray and an automatic document feeder support high-volume tasks with ease.
Connectivity is enhanced by dual-band Wi-Fi with self-reset, reducing interruptions and maintaining consistent connections. Setup is straightforward, guided by the HP driver for a hassle-free installation process that even users with limited technical experience can handle.
The build quality is solid, weighing just under 38 pounds with a smaller footprint than many similar models. It balances speed and image quality well, although the integrated scanner suits basic scanning needs rather than high-performance requirements. This printer fits well in office settings prioritizing efficient, everyday printing and multifunction convenience.
This printer fits well in office settings prioritizing efficient, everyday printing and multifunction convenience.
Pros
- Fast print speeds up to 26 ppm for black and color documents
- Automatic two-sided printing and 2-sided single-pass scanning
- Reliable dual-band wireless connectivity with self-reset function
Cons
- Integrated scanner offers basic performance, not suited for heavy scanning needs
The HP Color LaserJet Pro MFP 3301fdw is a dependable, feature-rich all-in-one printer ideal for small teams. It combines strong color output, efficient workflow features, and user-friendly setup into a compact design.
This makes it a solid choice for offices needing versatile and steady printing capabilities.
14. HP Laserjet Pro MFP 4101fdw Wireless Black & White All-in-One
Discover the HP Laserjet Pro MFP 4101fdw, a reliable all-in-one solution designed for professional black and white printing. It combines fast printing speeds with wireless convenience, making it ideal for busy small offices. Equipped with advanced security features, it safeguards your data while keeping workflows smooth.
With capabilities to print, scan, copy, and fax, this multifunction printer serves up efficiency for teams of up to 10 members. Its automatic duplexing and document feeder save time and reduce paper use, ensuring a versatile and productive office environment.
The HP Laserjet Pro MFP 4101fdw offers impressive performance with up to 42 pages per minute in black and white. It produces crisp document resolutions of 1200 x 1200 dpi, delivering sharp text and clear images every time.
Its compatibility with various devices allows wireless printing from laptops, tablets, and smartphones seamlessly.
This model features an intelligent Wi-Fi system that automatically connects to the best available network. Its robust build ensures stability during large print jobs without excessive noise. The all-in-one design integrates flatbed and sheetfed scanning, providing flexibility for various document types.
Despite its solid capabilities, the printer requires a dedicated space due to its size. Original HP toner cartridges maintain consistent print quality and reduce errors, though they may come at a higher cost.
The user-friendly control panel enables operation without a computer, enhancing convenience for multitasking professionals.
Pros
- High-speed printing with sharp 1200 dpi resolution for crisp documents
- Effortless wireless connectivity across multiple platforms and devices
- Automatic duplexing and efficient document feeder save time and resources
Cons
- Bulky design requires adequate workspace and setup area
The HP Laserjet Pro MFP 4101fdw blends speed, security, and multifunctional features suited for small business environments. Its consistent output quality and wireless ease support productive workflows, offering dependable value for users needing a robust office printer copier.
Compared to similar models, it stands out with fast print speeds and strong security controls.
15. Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner,
Experience hassle-free printing with the Epson EcoTank ET-4800, a wireless all-in-one printer designed to handle your everyday tasks efficiently. Its cartridge-free design revolutionizes the way you print by offering high-capacity ink tanks, reducing interruptions and costs.
Ideal for small offices and home workspaces, this printer delivers sharp text and vibrant color images. With scanning and copying capabilities built-in, it streamlines your workflow with ease.
The Epson ET-4800 boasts innovative EcoTank technology allowing users to refill ink easily using exclusive EcoFit bottles, eliminating the need for traditional cartridges. Sharp text and rich photos are produced thanks to Epson’s Micro Piezo Heat-Free Technology, versatile across many paper types. This model supports duplex printing, helping save paper while maintaining quality output.
This model supports duplex printing, helping save paper while maintaining quality output.
A built-in flatbed scanner and color display simplify copying and navigating through options. Wireless connectivity combined with Ethernet and USB interfaces offers flexible setup choices.
The compact design fits well on desks with dimensions of just 6”D x 7”W x
3”H and weighs around 11 pounds.
Although primarily recommended for single-sheet feeding, the ET-4800 supports up to 100 sheets and various sizes up to legal (5” x 14”). Its 48-bit color depth and 5760 x 1440 dpi resolution provide excellent print clarity.
Its 48-bit color depth and 5760 x 1440 dpi resolution provide excellent print clarity. The included Epson Smart Panel app enhances remote operation, allowing ink level checks and print commands from a smartphone.
Pros
- Cartridge-free system with high-capacity refillable ink tanks
- Sharp print quality with vibrant colors and crisp text
- Wireless, Ethernet, and USB connectivity options for versatile use
Cons
- Front pull-out paper tray feels less sturdy compared to the overall build
The Epson EcoTank ET-4800 offers reliable all-in-one printing with low operating costs and user-friendly features. Its combination of quality output, refillable ink, and flexible connectivity makes it an excellent choice for small businesses and home offices seeking efficient, cost-effective printing solutions.
Top Small Business Printer Copiers: Best Picks & Buying Guide
Print and copy volume needs
Understanding the estimated monthly print and copy volume is a key factor when selecting a printer copier for a small business. Devices designed to handle higher volumes typically feature a duty cycle that matches or exceeds your printing demands, contributing to smoother operation and reducing the likelihood of frequent malfunctions. Evaluating the duty cycle compatibility helps you find a machine that can maintain consistent performance without undue wear.
Evaluating the duty cycle compatibility helps you find a machine that can maintain consistent performance without undue wear. Exceeding the recommended volume can shorten the device’s lifespan and lead to costly repairs, while underutilizing a heavy-duty model might result in unnecessary expenses. Matching the printer copier’s capacity to your monthly needs not only supports daily tasks efficiently but also helps maintain longevity, ensuring a reliable and cost-effective solution over time.
Multifunction features
When choosing a device for small office environments, the ability to handle multiple copying tasks efficiently can save valuable time and reduce the need for separate machines. Look for options that offer various copying modes such as resizing, collation, and sorting to accommodate different document types.
Devices equipped with duplex printing provide the convenience of automatically printing on both sides of a page, which can significantly cut down on paper use and expenses. These features collectively cater to everyday business needs, supporting smooth workflow management and reducing clutter on desks.
Keep in mind that ease of setup and straightforward control panels can make a big difference when integrating multifunction devices into a busy office setting.
Connectivity and compatibility
When choosing the best small business printer copier, paying attention to connectivity and compatibility greatly improves workflow efficiency. Devices offering both wireless and wired connectivity options provide flexibility, allowing users to print and copy from multiple locations or network setups without hassle. Support for mobile and cloud printing is increasingly valuable, as it enables printing directly from smartphones, tablets, or cloud services, which is particularly helpful for businesses with remote or mobile teams.
Support for mobile and cloud printing is increasingly valuable, as it enables printing directly from smartphones, tablets, or cloud services, which is particularly helpful for businesses with remote or mobile teams. Additionally, compatibility with various operating systems and software ensures the device works seamlessly across different computers and business applications, reducing potential frustrations and technical issues. Selecting a model that integrates smoothly with existing systems and supports diverse usage scenarios will help small businesses maintain productivity and simplify document management.
Print quality and speed
Choosing the right device for your small business means focusing on how clear and fast the printing needs to be to support daily operations effectively. Documents such as contracts or reports demand sharp resolution to look professional, while images or marketing materials might require higher detail to make an impact. The speed at which pages are produced matters as well, especially when handling multiple print jobs or meeting deadlines; printers that offer higher pages per minute keep the workflow smooth.
Depending on the nature of your work, deciding between color and black-and-white printing quality is another factor. Color printing adds vibrancy and can enhance presentations or flyers, whereas black-and-white is typically sufficient for most internal documents and often more cost-efficient over time.
Balancing these features based on what your business regularly prints will lead to a choice that supports productivity without overspending.
Operating costs and consumables
When choosing the best small business printer copier, attention to operating costs and consumables plays a significant role in managing your budget efficiently. The price of ink or toner per page can vary widely depending on the model and brand, so selecting a device with affordable cartridge replacement expenses helps keep spending under control. It is wise to investigate the availability and price of replacement cartridges before making a purchase, as some printers use proprietary cartridges that may be costly or difficult to find.
Additionally, energy efficiency and power consumption impact the overall cost of running the machine; models designed to use less electricity not only reduce your carbon footprint but also lower utility bills over time. Balancing these factors ensures that the printer copier supports daily business needs without hidden or excessive costs, making it a practical investment for small offices.
Size, design, and usability
When choosing the best small business printer copier, paying attention to size and design is key since these machines need to fit comfortably within your workspace without overcrowding it. Compact models often provide an excellent balance between functionality and spatial efficiency, allowing them to integrate smoothly into office setups of various dimensions. The user interface plays a major role in ease of use; printers with intuitive control panels or touchscreen displays make operations straightforward, reducing downtime and the need for frequent technical support.
The user interface plays a major role in ease of use; printers with intuitive control panels or touchscreen displays make operations straightforward, reducing downtime and the need for frequent technical support. Quiet operation is another valuable feature, as lower noise levels create a more pleasant work environment, especially in open or shared offices. Additionally, considering maintenance requirements such as the frequency of replacing toner or drums, availability of consumables, and ease of clearing paper jams can save time and costs over the lifetime of the device.
Opting for a printer copier that aligns well with the physical space, offers user-friendly controls, operates quietly, and demands manageable upkeep will contribute to smoother daily workflows and improved productivity for a small business.
Frquently Asked Questions
What Are The Top Features To Look For In A Small Business Printer Copier?
When choosing a small business printer copier, key features to consider include print speed and quality. A fast printer ensures efficient workflow, while high resolution produces sharp, professional documents. Additionally, multifunction capabilities like scanning, copying, and faxing add valuable versatility. Connectivity options are also important. Wireless and mobile printing support enable easy access from various devices, enhancing convenience. Look for user-friendly interfaces and reliable durability to handle frequent use. Together, these features ensure the printer copier meets daily business needs effectively.
How Do Inkjet And Laser Printer Copiers Compare For Small Business Use?
Inkjet printer copiers are generally more affordable upfront and excel in producing high-quality color prints and photos, making them ideal for small businesses that prioritize vibrant marketing materials. However, they tend to have slower print speeds and higher cost per page, especially for black-and-white documents. On the other hand, laser printer copiers offer faster printing, greater efficiency for high-volume black-and-white documents, and lower long-term operating costs. For small businesses needing frequent, fast, and economical printing, especially of text-heavy pages, laser printer copiers are typically the better choice.
Which Printer Copiers Offer The Best Value For Small Businesses?
For small businesses, printer copiers that offer the best value combine affordability, reliability, and multifunctionality. Brands like Brother, HP, and Canon are highly recommended due to their cost-effective models that include printing, scanning, copying, and sometimes faxing capabilities. These devices typically have low operating costs, fast print speeds, and user-friendly interfaces, making them ideal for everyday business needs. Additionally, choosing a printer copier with good customer support and energy-efficient features can further enhance value. Small businesses should prioritize models with wireless connectivity and duplex printing to save time and reduce paper costs, ensuring efficient and budget-friendly office operations.
What Are The Most Reliable Small Business Printer Copiers For Heavy-Duty Use?
For heavy-duty use in small businesses, the most reliable printer copiers are typically from well-established brands like Brother, HP, and Canon. Brother’s MFC-L8900CDW offers robust performance with fast printing speeds, high monthly duty cycles, and excellent durability. HP’s OfficeJet Pro series, such as the 9025e, combines efficient printing with scanning and copying capabilities, suitable for frequent use. Canon imageCLASS models also provide strong reliability, especially the MF743Cdw, known for consistent output and durability. These models are designed to handle large volumes without frequent breakdowns, featuring high-yield toner cartridges and advanced paper handling systems. Their strong customer support and ease of maintenance further enhance their suitability for small businesses needing dependable heavy-duty printer copiers.
How Can A Multifunction Printer Copier Save Time And Money For Small Businesses?
A multifunction printer copier saves time for small businesses by combining printing, scanning, copying, and faxing into one device, reducing the need to switch between multiple machines. This integration streamlines workflow, minimizes downtime, and speeds up document handling tasks, allowing employees to focus on more critical work. Additionally, it saves money by reducing equipment costs, maintenance expenses, and consumables like ink and paper. Consolidating functions into one device also lowers energy consumption, making it a cost-effective and efficient solution for small business operations.
Conclusion
Choosing the best small business printer copier involves balancing print quality, speed, multifunction capabilities, and cost efficiency. While some models excel in handling high-volume printing with robust durability, others prioritize compact design and easy connectivity for smaller workspaces.
Potential buyers should weigh factors like monthly print demands and budget constraints, as more advanced features often come at a higher price. This product effectively meets the needs of small to medium-sized businesses seeking reliable performance without excessive complexity. For those requiring straightforward operation combined with dependable output, it represents a practical solution.
Ultimately, the decision hinges on matching the printer copier’s capabilities with specific business requirements, but this option stands out as a strong contender among the best small business printer copier choices available.
