Running a small business often means juggling many tasks, and finding reliable office equipment can be challenging. A printer that fits your space, budget, and workload is essential to keep things running smoothly. The best small business printer offers the balance of efficiency, quality, and cost-effectiveness needed to support daily operations without unnecessary complexity.
Designed with small offices in mind, these printers handle moderate print volumes and provide straightforward features. Whether you need crisp documents for clients or quick copies during meetings, choosing the right model can save time and reduce frustration.
In this review, we will explore key aspects such as print speed, quality, ease of use, and ongoing costs. By the end, you will have a clearer idea of which printer suits your small business needs and what to expect from each option. This guide aims to help you make an informed decision based on practical features and real-world performance.
This guide aims to help you make an informed decision based on practical features and real-world performance.
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Brother DCP-L2640DW Wireless Compact Mon...
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Epson EcoTank ET-2800 Wireless Color All...
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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Top Picks to Boost Efficiency and Impress Clients with Every Print
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Check Price |
Our Top Picks 2  | Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan | Check Price |
Our Top Picks 3  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Check Price |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Deliver crisp black and white prints swiftly with the Brother DCP-L2640DW, a compact multi-function laser printer designed for small business efficiency. It combines printing, scanning, and copying features in a single device, saving space without sacrificing performance.
Engineered for reliability and ease, the Brother DCP-L2640DW supports a fast print speed of up to 36 pages per minute. A handy 50-page automatic document feeder simplifies multi-page copying and scanning tasks. Its durable construction and intuitive controls provide a dependable workhorse for daily business demands.
The printing clarity with a resolution up to 1200 x 1200 dpi produces sharp text and detailed graphics. Users benefit from automatic duplex printing, reducing paper usage and adding convenience. Mobile device compatibility through the Brother Mobile Connect app enables printing and scanning remotely with ease.
Multiple connection methods, including dual-band wireless and USB, allow seamless integration into various office environments. The printer’s 250-sheet input capacity reduces frequent refills, boosting productivity during busy periods.
Toner replacement is straightforward, especially with Brother’s Refresh EZ Print Subscription for hassle-free supply management.
Its compact size does not compromise durability, offering a sturdy feel that withstands regular use. This model suits home offices and small businesses needing efficient office equipment without complex fax capabilities.
The learning curve is minimal, with clear documentation and effective console controls to handle network setup confidently.
Pros
- Rapid printing and scanning speeds optimize workflow.
- Automatic duplex printing conserves paper efficiently.
- Multiple connectivity options, including dual-band Wi-Fi and Ethernet.
Cons
- Some users experienced occasional paper jams with certain envelope sizes.
Combining speed, reliability, and versatile connectivity, the Brother DCP-L2640DW stands out as a practical and cost-effective multi-function printer. Its solid build and user-friendly features make it an excellent choice for small business owners and home offices seeking a compact yet powerful black and white printer solution.
2. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Experience efficient and cost-effective printing with the Epson EcoTank ET-2800 Wireless Color All-in-One Supertank. Designed to keep your workflow uninterrupted, it delivers sharp, vibrant prints using advanced Micro Piezo Heat-Free Technology. Its compact design and wireless connectivity fit seamlessly into any small office or home workspace.
Its compact design and wireless connectivity fit seamlessly into any small office or home workspace.
Say goodbye to frequent cartridge replacements thanks to the cartridge-free ink tank system. This model combines versatility with reliability, making document scanning and color printing effortless and affordable.
The Epson EcoTank ET-2800 redefines convenience through its innovative cartridge-free operation. Each ink bottle set replaces approximately 80 standard cartridges, enabling users to print thousands of pages without interruption.
This reduces waste significantly and cuts down on refill costs by up to 90%. The printer handles up to 10 pages per minute, suitable for moderate-volume tasks and quick job completion.
Its crisp print resolution up to 5760 x 1440 dpi ensures sharp text and rich color output. The flatbed scanner supports a variety of document types, enhancing versatility. Despite offering duplex simplex printing, the machine maintains an easy-to-use control panel and supports wireless setup via its app, simplifying network configuration even for less tech-savvy users.
Despite offering duplex simplex printing, the machine maintains an easy-to-use control panel and supports wireless setup via its app, simplifying network configuration even for less tech-savvy users.
Compact and lightweight at just 8 pounds, it takes up minimal desk space.
This model is particularly suitable for small businesses or home offices that require dependable printing without complex maintenance. The included ink bottles provide up to two years of use right from the start, minimizing downtime and hassle.
Pros
- Cartridge-free ink system significantly lowers replacement cost and waste.
- High-quality color printing with up to 5760 x 1440 dpi resolution.
- Reliable wireless connectivity and user-friendly setup process.
Cons
- WiFi setup and firmware updates require using the printer’s control panel, which may be confusing initially.
Overall, the Epson EcoTank ET-2800 delivers dependable performance, excellent print quality, and impressive ink savings. Its compact footprint and easy wireless features make it ideal for small business environments focused on minimizing costs without sacrificing output quality. Compared to traditional cartridge-based printers, it offers remarkable value through reduced maintenance and eco-friendliness.
Compared to traditional cartridge-based printers, it offers remarkable value through reduced maintenance and eco-friendliness.
3. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Discover outstanding printing performance combined with professional-quality color output in the HP Color LaserJet Pro MFP 3301sdw. Designed specifically for small teams and office environments, this all-in-one laser printer delivers sharp documents with vivid colors. It provides efficient printing, scanning, and copying features to support your daily business needs.
Expect reliable operation backed by advanced technology such as next-generation TerraJet toner. Features like automatic two-sided printing and a high-capacity input tray make handling multiple print jobs seamless and convenient. This model balances speed and color accuracy to elevate your office productivity.
This model balances speed and color accuracy to elevate your office productivity.
The HP Color LaserJet Pro MFP 3301sdw operates at speeds up to 26 pages per minute in both black and color. This ensures your projects move forward without delay. It uses Original HP 218A and 218X toner cartridges to maintain consistent color vibrancy and text clarity throughout each print.
A robust 250-sheet input tray combined with an automatic document feeder improves workflow by reducing interruptions. The flatbed scanner supports detailed scans for diverse document types.
Wireless connectivity and Ethernet options simplify integration with smartphones and other devices.
Setup is simplified by a bright color display guiding users step-by-step. The included HP Easy Scan app streamlines document imports to macOS and other platforms.
Pros
- Fast 26 ppm print speed for color and black-and-white documents
- High-quality output with vivid colors thanks to TerraJet toner technology
- Convenient auto two-sided printing and 250-sheet input capacity
Cons
- Replacement toner cartridges have comparatively high costs
Overall, the HP Color LaserJet Pro MFP 3301sdw provides a balanced package of speed, functionality, and print quality ideal for small business environments. Its ease of use and trusted brand reliability make it a standout choice for teams seeking professional results at a compact footprint.
4. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Enhance your small office’s efficiency with the HP LaserJet Pro MFP 3101sdw, a wireless all-in-one laser printer designed for crisp black-and-white documents. It combines printing, scanning, and copying capabilities with a sleek design tailored for busy work environments.
Built to meet the demands of small teams, this model offers fast print speeds and reliable connectivity. Its features support professional productivity without compromising ease of use or print quality.
The HP LaserJet Pro MFP 3101sdw provides sharp, professional results at speeds up to 35 pages per minute. Equipped with a 250-sheet input tray and a 50-sheet automatic document feeder, it handles large tasks with minimal interruptions.
Auto duplex printing further saves time and resources by printing on both sides automatically.
Set-up is straightforward, and the printer’s dependable Wi-Fi connection maintains stability throughout work hours. A 512 MB memory supports smooth, efficient printing from laptops, PCs, and smartphones alike.
The machine’s compatibility with HP laser toner cartridges ensures consistent quality and long-lasting output, reducing the need for frequent replacements.
Engineered with energy efficiency and compactness in mind, its dimensions fit well on any desktop without consuming excess space. Designed primarily for small businesses and workgroups, it balances performance with affordability.
Users who value swift operation and reduced maintenance will find this model an excellent choice over standard ink-based printers.
Pros
- Fast printing with up to 35 ppm and auto duplex feature
- Robust wireless connectivity with reliable Wi-Fi performance
- Large capacity trays and automatic document feeder improve workflow
Cons
- Compatible only with HP toner cartridges, limiting third-party options
The HP LaserJet Pro MFP 3101sdw successfully blends speed, quality, and user-friendly features, making it an excellent printer for small offices looking to streamline daily tasks. Its balance of performance and dependability helps businesses maintain efficient document management without hassle.
5. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Experience efficient printing and copying with the Brother Professional Laser Printer All-in-One. Designed for busy offices, it delivers sharp monochrome documents swiftly, supporting high-volume tasks. Its modern features help maintain smooth workflows without compromising quality or speed.
Equipped with advanced scanning and flexible connectivity, this device handles diverse professional needs effectively. Easy setup and reliable operation make it a strong partner for growing businesses seeking practicality and dependable results.
The Brother MFC-L5915DW combines multiple functions—printing, scanning, and copying—into one high-speed machine. It prints at up to 50 pages per minute, producing clear black-and-white documents with 1200 x 1200 dpi resolution.
Its 70-page automatic document feeder scans both sides of documents in a single pass at 56 images per minute. A large glass surface accommodates legal-size documents for versatile scanning needs.
Operating costs are kept low through the use of high-yield toner cartridges, offering up to 18,000 pages per replacement. The user-friendly control panel, voice compatibility, and compact footprint make it well-suited for small offices.
Pros
- High-speed printing and copying at 50 pages per minute
- Single-pass two-sided scanning with 70-page auto document feeder
- Low operating costs through ultra high-yield toner cartridges
Cons
- Monochrome printing only; no color output option
Combining speed, quality, and cost efficiency, the Brother MFC-L5915DW is a reliable choice for small business environments. Its multifaceted features and solid performance provide consistent results that streamline daily office operations.
6. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
The HP OfficeJet Pro 9125e is designed to deliver professional-quality color prints efficiently. Ideal for busy offices, it produces sharp brochures, presentations, and flyers with ease.
With reliable wireless connectivity and fast print speeds, it fits seamlessly into modern workspaces.
Equipped with smart features, this all-in-one printer simplifies everyday tasks like copying, scanning, and faxing. Its sustainable design and security tools add lasting value for small business environments.
Offering print speeds of up to 18 ppm in color and 22 ppm in black, the OfficeJet Pro 9125e handles high-volume jobs without sacrificing quality. The AI-driven formatting ensures web pages and emails print neatly without wasted pages. Automatic duplex printing and an auto document feeder boost productivity by saving time and paper.
Automatic duplex printing and an auto document feeder boost productivity by saving time and paper.
The color touchscreen is intuitive, making navigation quick and straightforward for all users. Setup supports dual-band Wi-Fi that resolves connection issues automatically, ensuring consistent performance. Compatible with desktops, laptops, and smartphones, printing from any device is hassle-free through the HP Smart app.
Compatible with desktops, laptops, and smartphones, printing from any device is hassle-free through the HP Smart app.
Built to last, the printer features a 250-sheet input tray and uses cartridges with HP chips for reliable ink management. It includes HP+ activation with Instant Ink delivery offers, helping users avoid unexpected ink shortages.
Pros
- Fast and high-quality color and black-and-white printing.
- Automatic duplex printing and efficient auto document feeder for multitasking.
- Robust wireless connectivity with simple app-based controls.
Cons
- Initial paper tray adjustments may require a learning curve.
The HP OfficeJet Pro 9125e balances performance, ease of use, and advanced features into a reliable office printer. It provides sharp output and smooth wireless integration suited to small business needs.
For those seeking versatile and secure printing, this model delivers dependable results day after day.
7. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Elevate your business productivity with the Brother MFC-L3720CDW wireless color laser printer. Designed to deliver sharp, professional-quality prints quickly, it enhances document presentation for any office environment.
Its vibrant color output and reliable speed help your work make a strong impression every time.
Built for convenience and efficiency, this all-in-one device combines printing, scanning, and copying functions into a compact design. Whether working solo or in a team, its advanced wireless connectivity and user-friendly interface support smooth, hassle-free operations across multiple devices.
Brother’s MFC-L3720CDW offers robust features tailored to meet the needs of small to medium-sized businesses. Print speeds up to 19 pages per minute ensure swift completion of busy workloads without compromising quality.
Its laser technology provides crisp text and graphics, ideal for reports and presentations that demand clarity.
The printer supports dual-band wireless, Wi-Fi Direct, and USB 0 connectivity, allowing flexible access from laptops, tablets, and smartphones.
5-inch color touchscreen enhances navigation and setup, featuring 48 customizable shortcuts that simplify common tasks.
Handling large jobs is effortless with a 250-sheet adjustable paper tray and a 50-sheet automatic document feeder. Automatic duplex printing saves on paper costs while boosting efficiency.
Integrated cloud services such as Google Drive and Dropbox streamline document management, enabling quick scanning and sharing.
While not intended for high-end photo printing, it produces vivid colors suited for business graphics and marketing materials. The reliable cartridge system ensures long-lasting toner replenishment and consistent output.
Overall, the solid build quality and straightforward maintenance make it a dependable choice for daily office demands.
Pros
- Fast print speeds with sharp, laser-quality output
- Versatile connectivity including dual-band wireless and USB 2.0
- Convenient touchscreen interface with customizable shortcuts
Cons
- Not designed for high-quality photo printing
The Brother MFC-L3720CDW stands out as a reliable all-in-one printer that balances functionality and ease of use. Perfect for small businesses requiring color laser capabilities, it boosts efficiency without complexity. Its wide feature set and mobile-friendly options make it a smart investment for streamlined office workflows.
8. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Experience efficient printing, copying, and scanning in a single compact device designed for home and small office use. The Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer delivers vibrant color and sharp black-and-white output.
Its seamless connectivity options and intuitive controls simplify everyday printing tasks.
Combining versatility and convenience, this printer supports automatic duplex printing and a 20-sheet automatic document feeder. The crisp output and fast scanning keep your workflow smooth. Ideal for casual color printing needs alongside dependable monochrome performance.
Ideal for casual color printing needs alongside dependable monochrome performance.
The Brother Work Smart 1360 offers a user-friendly 8” color display to easily access cloud services like Google Drive and Dropbox. With built-in wireless and USB connectivity, it adapts smoothly to different setups.
With built-in wireless and USB connectivity, it adapts smoothly to different setups. The device handles up to 150 sheets of paper, reducing the need for frequent refills.
Print speeds reach up to 16 pages per minute in black and 9 pages in color, allowing for prompt document processing. The automatic duplex feature helps save paper by printing on both sides without manual effort.
Setup and operation are straightforward thanks to the Brother Mobile Connect app and intuitive installation process. Print quality impresses with sharp text and rich colors, suitable for occasional color prints while maintaining strong monochrome performance. The compact size fits well in tight spaces and complements home or home office environments.
Pros
- Supports wireless and USB connectivity for flexible use
- Automatic duplex printing and 20-sheet ADF enhance productivity
- Mobile app simplifies device management and ink monitoring
Cons
- Color print quality may not satisfy heavy photo printing needs
Offering a balanced mix of features and reliability, this Brother model suits users who require professional black-and-white prints with occasional color output. It stands out with fast speeds and easy cloud integration unavailable in many comparable printers.
For home offices needing a compact, all-in-one solution, it delivers excellent value and practical performance.
9. Brother Professional Laser Printer with Scanner, High-Speed 36 ppm Monochrome
Experience professional-grade printing with the Brother Professional Laser Printer featuring a rapid 36 pages per minute output and razor-sharp monochrome documents. Designed to meet the demands of busy workspaces, it combines speed and precision to keep your business running smoothly.
Beyond printing, its advanced single-pass scanning capability allows quick document handling, making multitasking effortless. Equipped with versatile connectivity and smart features, this machine adapts to modern office needs.
The Brother MFC-L2900DW offers an all-in-one solution built for efficiency. Its 50-page auto document feeder and automatic duplex printing reduce manual tasks and paper use. Connectivity options include dual-band wireless, Ethernet, and USB, ensuring compatibility with various devices.
Connectivity options include dual-band wireless, Ethernet, and USB, ensuring compatibility with various devices. Mobile printing is streamlined via the Brother Mobile Connect app, supporting iPhones, laptops, and tablets.
Users benefit from a responsive 5-inch touchscreen, granting direct access to cloud storage services like Google Drive and Dropbox. This model features an enhanced fuser design that cuts energy consumption by 22%, and it warms up quickly from sleep mode, lowering operational costs.
This model features an enhanced fuser design that cuts energy consumption by 22%, and it warms up quickly from sleep mode, lowering operational costs. Each print delivers crisp text at 1200 x 1200 dpi resolution, ideal for clear black-and-white copies.
Setup is straightforward, with included starter toner and comprehensive guides. The printer’s quiet operation suits office environments without distractions.
Pros
- Fast printing speed of 36 pages per minute to boost productivity.
- Multiple connectivity options including dual-band wireless, Ethernet, and USB.
- Automatic duplex printing and 50-sheet auto document feeder enhance efficiency.
Cons
- Monochrome output only, limiting color printing capabilities.
This Brother laser printer combines speed, quality, and practical features in a compact package. It’s ideal for small business environments requiring dependable output and smart document management.
Its energy efficiency and versatile connectivity support a smooth workflow, making it a strong contender among monochrome printers.
10. Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner,
Experience efficient printing with the Epson EcoTank ET-4800, designed to meet everyday home and office demands without frequent cartridge replacements. Its innovative cartridge-free system offers high ink capacity, making it a practical and economical choice for those who require reliable, high-quality prints.
Combining printing, scanning, and copying in one compact device, the ET-4800 supports wireless connectivity and features an intuitive control panel. Whether for text documents or vibrant images, it ensures sharp details and consistent color output.
The Epson EcoTank ET-4800 stands out by eliminating the hassle of tiny ink cartridges thanks to its high-capacity refillable ink tanks. Filling ink becomes straightforward with Epson’s exclusive EcoFit bottles, which reduce spills and mess. This design helps cut down on cartridge waste, supporting eco-friendly printing practices.
Sharp text and vivid colors are produced using Micro Piezo Heat-Free Technology, delivering impressive results on various paper types. The built-in flatbed scanner adds versatility, allowing easy document copying and scanning with a color display for clear navigation.
Users also benefit from duplex printing and a quiet operation rated at just 12 watts of power consumption. Its compact footprint and user-friendly software, including the Epson Smart Panel app, simplify wireless printing and remote management. The ET-4800 suits both home users and small businesses seeking an affordable all-in-one printer solution without sacrificing performance or quality.
Pros
- High-capacity ink tanks reduce costs and cartridge waste
- Micro Piezo Heat-Free Technology ensures sharp text and vibrant colors
- Wireless connectivity with smart app support for flexible printing
Cons
- Front pull-out paper tray feels somewhat flimsy compared to the sturdy build
Combining ease of use, economical ink solutions, and versatile features, the Epson EcoTank ET-4800 offers outstanding value for those needing a compact all-in-one printer. Its balanced performance makes it well-suited for small business environments and home offices requiring dependable quality.
11. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Experience reliable and efficient printing with the HP Laserjet Pro MFP 3101fdw. Designed for small teams, it handles printing, scanning, copying, and faxing with crisp black and white output. Its wireless capabilities allow seamless integration into busy workspaces.
Its wireless capabilities allow seamless integration into busy workspaces.
The printer combines speed and connectivity, making it a great fit for office settings requiring a compact yet powerful solution. Perfectly suited for groups of up to seven users, it keeps workflows smooth and secure.
The HP Laserjet Pro MFP 3101fdw offers versatile performance with up to 35 pages per minute in black and white, making it ideal for fast-paced environments. Auto duplex printing and a 250-sheet input tray reduce interruptions during large print jobs.
Network options such as Ethernet, Wi-Fi, and Bluetooth ensure easy connection across various devices. Wireless printing supports Android, Apple devices, Windows, and Chromebook platforms without hassle. The front touch control panel simplifies navigation for all functions.
The front touch control panel simplifies navigation for all functions.
Security features like HP Wolf Pro protect data with customizable settings tailored for professional workflows. This multifunction printer is constructed for efficiency and reliable output with 1200 dpi resolution, delivering sharp text and fine details. Its compact design fits comfortably in small offices without occupying excessive space.
Its compact design fits comfortably in small offices without occupying excessive space.
Pros
- High-speed printing up to 35 pages per minute
- Automatic duplex printing and document feeder for multitasking
- Robust wireless and wired connectivity with extensive device compatibility
Cons
- Prints only in black and white, limiting color document capabilities
The HP Laserjet Pro MFP 3101fdw stands out as a dependable all-in-one device tailored for small business environments. It balances speed, security, and ease of use effectively, ensuring essential office tasks are managed efficiently.
12. Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced
The Brother Professional Laser Printer impresses with a remarkable 50 pages per minute speed, making it a powerhouse for busy small offices. Designed to handle large print volumes without slowing down, it offers seamless performance for everyday document needs.
Equipped with a substantial 520-sheet main tray and an additional multipurpose tray, this printer reduces downtime commonly caused by frequent paper reloading. Connectivity options include Gigabit Ethernet and dual-band wireless, allowing easy integration across multiple devices.
Delivering sharp black and white prints at resolutions up to 1200 x 1200 dpi, the printer guarantees professional output quality suitable for office documents. Its ability to handle various media sizes and types, such as envelopes and labels, adds to its versatility in business settings. The user-friendly control via app makes managing print jobs straightforward and convenient from smartphones or laptops.
High-capacity toner cartridges yield up to 18,000 pages, minimizing operational interruptions and lowering printing costs. This printer also incorporates advanced security layers to protect sensitive data and maintain network integrity during document transmission. Lightweight yet sturdy, it fits well in tight office spaces without compromising functionality.
Overall, the Brother HL-L6210DW delivers reliable performance, impressive speed, and connectivity versatility, perfectly suited for small business environments that demand efficiency and secure printing solutions.
Pros
- Exceptional print speed of up to 50 pages per minute for high-volume jobs
- Large input capacity with expandable trays reduces paper reload frequency
- Multiple connectivity options including dual-band wireless and Ethernet
Cons
- Limited to monochrome printing—no color output available
With its combination of speed, capacity, and security features, the Brother Professional Laser Printer stands out as a dependable choice for efficient everyday printing. Its strengths make it well-suited for small businesses requiring robust black and white print capabilities without sacrificing ease of use or control.
13. HP Color LaserJet Pro MFP 3301fdw Wireless All-in-One Color Laser
Experience reliable and vibrant printing tailored for small teams with the HP Color LaserJet Pro MFP 3301fdw. This all-in-one color laser printer combines fast performance and wireless convenience to support your everyday office tasks seamlessly.
Designed by a leading printer brand, it handles printing, scanning, copying, and faxing with professional-quality results. Perfect for businesses seeking efficient and dependable output in a compact design.
The HP Color LaserJet Pro MFP 3301fdw brings next-generation TerraJet toner technology, producing sharper colors and clear text on every page. Its printing speed of up to 26 pages per minute keeps your workflow moving swiftly without sacrificing quality.
Dual-sided automatic printing and a 250-sheet input tray reduce the need for constant paper refills and manual intervention.
Built to meet the demands of busy offices, it features a 2-sided single-pass scanner and auto document feeder that simplify managing multi-page documents. Wireless connectivity via dual-band Wi-Fi with self-reset technology ensures a stable connection and easy access from smartphones or other devices.
The user-friendly setup process accelerates getting started, even for those less tech-savvy, supported by helpful HP driver software. Its compact footprint offers flexibility in placement, while the laser technology delivers consistent reliability. Ideal for small to medium business environments, the device balances performance and multitasking capabilities without overwhelming space.
Pros
- Fast and vivid color printing with TerraJet toner technology
- Automatic duplex printing and 2-sided single-pass scanning
- Stable wireless connectivity with dual-band Wi-Fi and auto-reset
Cons
- Scanner functionality is adequate but may require a dedicated scanner for high-performance needs
This HP LaserJet Pro model stands out as a reliable and efficient printing solution well suited for busy small offices. Its combination of speed, color quality, and wireless ease makes daily document management effortless while occupying minimal space.
14. HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer, Print,
Discover the HP OfficeJet Pro 9135e, a powerful all-in-one color inkjet printer designed to meet demanding office needs. It delivers professional-quality prints quickly, making it a strong asset for businesses requiring sharp presentations and vibrant brochures. Experience seamless wireless connectivity paired with smart printing features.
Equipped with an intuitive 3-inch touchscreen and advanced HP AI technology, it ensures precise print layouts while eliminating wasted pages. Dual 250-sheet trays and an automatic document feeder support large jobs without frequent interruptions.
Dual 250-sheet trays and an automatic document feeder support large jobs without frequent interruptions. Enhanced security features protect your data continuously, providing peace of mind during busy workdays.
The HP OfficeJet Pro 9135e offers impressive print speeds reaching up to 25 ppm for black and 20 ppm for color documents. It excels at handling a variety of print jobs including copying, faxing, and two-sided scanning with ease.
Built with sustainability in mind, the printer uses over 40% recycled plastic and supports HP’s Instant Ink subscription for hassle-free ink replacement. Its solid construction complements modern office aesthetics while providing reliable performance. The device is well-suited for small businesses, home offices, or anyone needing versatile, high-quality printing capabilities.
Pros
- Fast and sharp color and black-and-white printing up to 25 ppm
- Smart HP AI technology reduces wasted pages and optimizes print layouts
- Robust security with HP Wolf Pro Security safeguards sensitive information
Cons
- Initial setup can take extra time due to security and firmware updates
Overall, the HP OfficeJet Pro 9135e strikes a fine balance between speed, quality, and smart features. Its combination of performance and security makes it a dependable choice for businesses aiming to enhance productivity with clear, professional prints. Compared to other inkjets in the same category, it stands out for ease of use and wireless reliability, making it a worthwhile investment.
Compared to other inkjets in the same category, it stands out for ease of use and wireless reliability, making it a worthwhile investment.
15. Epson EcoTank ET-2803 Wireless Color All-in-One Cartridge-Free Supertank Printer with
Discover an efficient printing solution designed to simplify your workday. The Epson EcoTank ET-2803 offers wireless connectivity and cartridge-free printing, catering to small office needs with ease. Its compact footprint fits comfortably in any workspace without compromising functionality.
Enjoy vivid color prints and reliable performance in a user-friendly package. This all-in-one device seamlessly integrates copy and scan features, supporting various paper sizes.
Compact yet powerful, the Epson EcoTank ET-2803 combines wireless printing, scanning, and copying in one unit. It uses refillable ink bottles instead of cartridges, reducing ongoing expenses and environmental impact. The printer supports paper sizes up to
5 x 14 inches, covering common office needs.
Set up includes user-friendly guidance, though wireless connection might require following the printer’s control panel prompts. The print speed reaches up to 10 pages per minute in black and white. With a maximum print resolution of 5760 x 1440 dpi, text and images come out clear and sharp.
With a maximum print resolution of 5760 x 1440 dpi, text and images come out clear and sharp.
Controls via an Android interface make operations straightforward, while compatibility with AirPrint enhances mobile printing convenience. The flatbed scanner accommodates various document sizes with good resolution for daily copying jobs.
Compared to traditional cartridge printers, this model offers a cartridge-free system that minimizes interruptions. Although duplex printing isn’t supported, the streamlined design and low power consumption of 12 watts enhance user experience. The initial setup can be time-consuming but results in consistent, high-quality output when complete.
Pros
- Cartridge-free refillable ink system reduces printing costs
- Wireless connectivity enables convenient mobile and desktop printing
- Compact design saves desk space without sacrificing performance
Cons
- Lacks automatic duplex (double-sided) printing feature
The Epson EcoTank ET-2803 presents an excellent balance of affordability and efficiency for small business settings. It offers reliable printing quality with user-friendly features, making it a wise choice for daily office tasks.
Its refillable ink design and wireless support make it stand out among entry-level all-in-one printers.
Top Picks and Expert Tips for Choosing the Best Small Business Printer
Connectivity options
When selecting a printer for a small business, paying attention to connectivity options can greatly enhance efficiency and ease of use. Printers that offer both wired connections like USB and Ethernet are useful for stable and fast data transfer, especially in environments where network reliability matters. On the other hand, wireless connections via WiFi or Bluetooth provide flexibility, allowing multiple devices to connect without the need for cables, which is especially handy in shared office spaces or for mobile devices.
On the other hand, wireless connections via WiFi or Bluetooth provide flexibility, allowing multiple devices to connect without the need for cables, which is especially handy in shared office spaces or for mobile devices. Compatibility with mobile and cloud printing services expands the possibilities by enabling printing directly from smartphones, tablets, or cloud storage platforms, simplifying workflow and supporting remote work scenarios. For businesses with multiple users, the ability to integrate seamlessly into a network ensures that everyone can access the printer effortlessly, thereby reducing bottlenecks and promoting collaboration.
Considering these factors when choosing a printer helps create a versatile and user-friendly setup tailored to the demands of a growing small business.
Print speed and quality
When choosing a printer for small business use, paying attention to pages per minute is beneficial since it affects how quickly you can complete printing tasks, which is particularly useful during busy workdays or when handling large volumes. The resolution, often measured in dots per inch, determines how sharp and detailed your documents and images appear, making it a key factor for presentations or marketing materials that require a professional look.
Higher DPI settings contribute to clearer text and more vibrant graphics, enhancing the overall impression your printed materials leave on clients or partners. Balancing speed and quality will help find a device that meets daily efficiency needs without compromising the clarity of important documents, ensuring that every printout supports your business’s image effectively.
Printing needs and volume
Understanding how much printing you typically do on a daily and monthly basis helps greatly in choosing a device suited to your workload without overspending or facing frequent maintenance. Think about the kinds of documents you often print, whether they are mostly text-heavy pages, detailed graphics, or high-quality photos, as this will influence the type of printer features you need.
For example, a printer designed to handle sharp text efficiently might differ from one optimized for vibrant photo reproduction. Equally, deciding between color printing and black and white impacts both the initial cost and ongoing expenses since color models tend to use more ink and can be pricier to run. Balancing these factors with your expected print volume ensures you pick a machine that aligns well with your functional requirements and budget.
Cost considerations
Choosing the best small business printer involves evaluating several important features and understanding the various ways it will be used in your daily operations. A good printer should offer reliable performance for tasks ranging from printing invoices and reports to marketing materials and occasional color prints.
Key features to look out for include print speed, quality, connectivity options such as wireless or Ethernet, and multifunction capabilities like scanning and copying, which can increase productivity without needing multiple devices. When thinking about cost, it is wise to factor in not only the initial purchase price but also the ongoing expenses related to consumables like ink or toner cartridges and how many pages you can expect to print per cartridge. Additionally, some models require more frequent maintenance or have replacement parts that can add up over time, so selecting a brand known for durability and accessible customer service can save both time and money.
Understanding your printing volume and the types of documents you handle regularly will help match a printer that balances efficiency with cost-effectiveness, making it a valuable asset for any small business environment.
Printer types and technologies
Choosing the right printer for a small business involves understanding different printing technologies and features that can help improve efficiency. Inkjet printers are generally better suited for businesses that require high-quality color prints and photo reproduction, while laser printers excel at producing sharp, fast black-and-white documents, making them ideal for text-heavy tasks. Multifunction printers combine printing, scanning, copying, and faxing capabilities in one device, saving space and offering versatility for daily office needs.
Another feature to keep in mind is duplex printing, which allows automatic double-sided printing; this helps reduce paper usage and costs while promoting environmental friendliness. When selecting a printer, consider the volume of printing required, whether color or monochrome is needed, and the types of documents most commonly handled.
Pricing, ease of use, and ongoing maintenance costs such as ink or toner replacements also play a significant role in making a choice that fits both budget and workload demands.
Additional features and support
When selecting the best small business printer, ease of use and a clear user interface can greatly enhance daily operations by reducing setup time and minimizing errors. Compatibility with a variety of software and drivers ensures that the printer integrates smoothly with your existing systems and office workflows, supporting different file formats and operating systems without hassle.
Choosing a printer that balances these elements helps maintain productivity and reduces downtime, making it a practical investment for small businesses aiming to streamline their printing needs.
FAQ’s
What Features Should I Look For In The Best Small Business Printer?
Look for a small business printer with fast print speeds, high print quality, and reliable durability. Additionally, consider features like wireless connectivity, multi-function capabilities (print, scan, copy), and cost-effective ink or toner options.
What Are The Top-Rated Small Business Printers For High-Volume Printing?
Top-rated small business printers for high-volume printing include the Brother HL-L6400DW and the HP LaserJet Pro M404dn, both known for their fast print speeds, reliability, and cost-effective toner usage. These models are ideal for handling large workloads while maintaining professional print quality.
How Can I Choose A Reliable Printer That Supports Multiple Users In A Small Office?
To choose a reliable printer for multiple users in a small office, look for models with robust network connectivity options, such as Wi-Fi and Ethernet, and features like multi-user management and duplex printing. Additionally, prioritize printers with high monthly duty cycles and strong reviews for durability and ease of use.
Are Laser Printers Or Inkjet Printers Better For Small Business Use?
Laser printers are generally better for small business use due to their faster printing speeds and lower cost per page, making them ideal for high-volume printing. However, inkjet printers can be more cost-effective for businesses that print less frequently or require high-quality color prints.
Which Printers Offer The Best Balance Of Quality And Affordability For Small Businesses?
Printers like the Brother HL-L2350DW and the HP OfficeJet Pro 9015 offer the best balance of quality and affordability for small businesses, providing reliable performance and cost-effective printing. These models deliver sharp print quality while keeping operating costs manageable with efficient ink or toner usage.
Conclusion
Choosing the best small business printer means balancing print quality, speed, and cost-efficiency. While some models offer exceptional features like wireless connectivity and high-resolution output, others may have higher ink expenses or require more frequent maintenance. This printer stands out by delivering reliable performance suited for moderate to heavy business use, making it ideal for small offices that need consistent, professional prints without breaking the budget.
This printer stands out by delivering reliable performance suited for moderate to heavy business use, making it ideal for small offices that need consistent, professional prints without breaking the budget. Buyers concerned about upfront costs should weigh the long-term savings in ink and durability. Overall, this product fits well for those seeking a dependable solution with a good mix of features and value.
It represents a practical choice among the best small business printers available today, helping you meet everyday printing demands efficiently.
