Running a small business often means juggling many tasks with limited time and resources. Printing important documents, invoices, or marketing materials can quickly become a hassle if your equipment isn’t up to the task.
Finding the best printer small business needs can make a big difference in daily operations. A reliable printer designed for small offices helps save time, reduces errors, and keeps costs manageable. These printers usually offer features like fast printing speeds, clear text quality, and easy connectivity.
This review will explore popular printers suited for small businesses, highlighting key features, performance, and value. Whether you need an all-in-one device or a straightforward printer, the following insights aim to help you make a well-informed decision.
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Brother DCP-L2640DW Wireless Compact Mon...
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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HP OfficeJet Pro 9125e Wireless All-in-O...
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Top Picks to Boost Your Office Efficiency with Reliable Printing Solutions
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 2  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Buy Now |
Our Top Picks 3  | HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print, | Buy Now |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Discover a powerful solution tailored to the needs of small businesses with the Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer. Combining print, scan, and copy functions, it efficiently handles everyday office tasks without occupying much space.
Wireless capability and versatile connectivity options let you print from multiple devices effortlessly. The intuitive mobile app adds convenience by allowing remote management of printing jobs.
The Brother DCP-L2640DW packs powerful features into a compact design ideal for small businesses. Print speeds reach up to 36 pages per minute, ensuring rapid document turnaround. A 50-page automatic document feeder streamlines scanning and copying, saving valuable time when handling multi-page tasks.
A 50-page automatic document feeder streamlines scanning and copying, saving valuable time when handling multi-page tasks.
Connectivity is flexible with built-in dual-band wireless, Ethernet, and USB options. These choices offer secure and convenient setups for various network environments.
Operating the printer is straightforward, and the Brother Mobile Connect app adds ease to print and scan from smartphones or tablets.
Crafted with durability in mind, the device feels solid and dependable. High-resolution output ensures clear text and sharp graphics, enhancing professionalism.
It supports duplex printing and accommodates envelopes and labels, adding versatility to your daily printing needs. This model suits those who require a robust, multi-function printer without unnecessary extras like fax capabilities.
Pros
- Fast print speeds up to 36 ppm with sharp monochrome output
- Multiple connectivity options including dual-band wireless and Ethernet
- Compact footprint combining print, scan, and copy functions in one device
Cons
- Occasional paper feed issues with certain envelope sizes may require manual adjustment
For businesses needing reliable, efficient printing without bulky equipment, this Brother multi-function printer is an excellent choice. Its speed, versatility, and ease of network integration place it ahead of many competitors in the compact laser printer category.
The device continues to earn praise for balancing performance with user-friendly features.
2. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience vibrant color printing and reliable multifunction performance with the HP Color LaserJet Pro MFP 3301sdw. Designed specifically for small business teams, it handles printing, scanning, and copying with ease.
Equipped with next-generation TerraJet toner, this printer produces vivid, sharp colors that enhance the look of your documents. Its wireless capability adds convenience, enabling seamless connectivity for multiple devices in the office.
Combining fast print speeds of up to 26 pages per minute with automated duplex printing, this all-in-one solution boosts productivity. The 250-sheet input tray and auto document feeder allow extended print runs with minimal intervention.
User experience is enhanced by the intuitive color touchscreen, which streamlines installation and operation. Compatibility with mobile apps such as HP Easy Scan provides easy scanning and printing directly from smartphones or Mac devices.
Although toner cartridge costs are above average, the resulting professional print quality justifies the investment.
Durability is a highlight, reflecting HP’s reputation for reliable office equipment built to handle demanding workloads. The printer also includes multiple interfaces like Ethernet and USB for versatile connectivity.
With a compact form factor and solid build, it suits workspaces needing robust and efficient printing without a large footprint.
Pros
- High-quality color prints with accurate and vivid output
- Fast printing speeds combined with automatic duplexing
- Easy setup and mobile device compatibility with HP apps
Cons
- Toner cartridge expenses can be higher compared to alternatives
Overall, the HP Color LaserJet Pro MFP 3301sdw balances speed, quality, and functionality, making it a dependable choice for small businesses. It competes well with similar models by delivering clear, sharp color prints and versatile features while maintaining a compact footprint.
3. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality color printing designed for busy office environments with the HP OfficeJet Pro 9125e. It delivers reliable, sharp results and efficient performance for documents like presentations and flyers.
With versatile features such as wireless printing, auto two-sided scanning, and a user-friendly touchscreen, this printer meets the needs of small business users looking for convenience and quality in one device.
The HP OfficeJet Pro 9125e combines speed and precision, printing up to 18 ppm in color and 22 ppm in black and white. Its automatic two-sided printing and scanning save time and paper, enhancing office productivity. The 250-sheet paper input accommodates larger jobs without frequent refills.
Built for seamless connectivity, it supports dual-band Wi-Fi that automatically detects and fixes connection issues, making wireless printing from smartphones, laptops, or tablets straightforward. The HP Smart app further simplifies control, enabling print, scan, copy, and fax functions remotely.
The printer includes features like HP AI technology that formats web pages and emails perfectly, removing unwanted content before printing. Security is strengthened through HP Wolf Pro Security, protecting sensitive data and guarding against cyber threats. Environmental considerations come into play as the unit uses over 40% recycled plastic in its construction.
Environmental considerations come into play as the unit uses over 40% recycled plastic in its construction.
Pros
- Fast color and black-and-white printing with automatic duplexing
- Reliable dual-band Wi-Fi and intuitive touchscreen interface
- Advanced security features with HP Wolf Pro Security built-in
Cons
- May block non-HP ink cartridges due to chip security
This all-in-one printer is well-suited to small offices needing dependable speed and professional print quality. Its combination of features and smart security offers great value, while wireless convenience and easy setup make it accessible for users across devices.
4. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Deliver sharp, professional documents quickly with the Brother Professional Laser Printer All-in-One. Designed for busy workspaces, it combines printing, scanning, and copying into a single, reliable device. This monochrome laser printer stands out by offering impressive speed and exceptional output quality.
This monochrome laser printer stands out by offering impressive speed and exceptional output quality.
Its robust performance supports high-volume tasks with ease, making daily office operations smoother. Whether handling contracts, reports, or multi-page documents, it meets business demands efficiently and reliably.
The Brother MFC-L5915DW merges powerful printing capabilities with versatile functionality suitable for small businesses. It prints and copies monochrome pages at speeds up to 50 pages per minute, minimizing wait times during busy periods.
The device includes an ultra high-yield toner option, significantly reducing operating costs while maintaining consistent clarity.
Scanning tasks are equally efficient thanks to a 70-page auto document feeder that supports swift, two-sided scanning at up to 56 images per minute. A large document glass accommodates documents up to legal size, providing flexibility for varied office needs. Built-in Gigabit Ethernet and dual-band wireless networking simplify setup and sharing across multiple devices, which enhances workflow connectivity.
Built-in Gigabit Ethernet and dual-band wireless networking simplify setup and sharing across multiple devices, which enhances workflow connectivity.
Reliability is a key asset, supported by a limited warranty and a robust build design. The printer’s compatibility with Alexa and voice control adds a modern touch for hands-free operations.
Ideal for small offices or home businesses, it handles common media types including card stock and envelopes with ease. Overall, this model balances speed, quality, and cost efficiency into one compact unit.
Pros
- Fast print and copy speeds of up to 50ppm for increased productivity
- Low-cost, ultra high-yield toner reduces frequent replacements
- Flexible connectivity with Ethernet and dual-band wireless networking
Cons
- Monochrome printing only, no color output available
Combining speed, efficiency, and cost savings, the Brother MFC-L5915DW is a top choice for small businesses needing dependable monochrome printing, copying, and scanning in one convenient package. Its features cater well to professional environments requiring consistent results without unnecessary complexity.
5. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Discover the HP LaserJet Pro MFP 3101sdw, a reliable multifunction laser printer designed for small business environments. It combines efficient printing, scanning, and copying with sharp, black-and-white document output to boost your office productivity.
With wireless connectivity and a robust build, this all-in-one device fits seamlessly into busy workspaces. Its user-friendly interface and trustworthy performance make managing daily printing tasks straightforward and stress-free.
Engineered to meet the needs of small teams, the HP LaserJet Pro MFP 3101sdw offers print speeds up to 35 pages per minute. Clear, professional-quality prints emerge quickly thanks to its advanced laser toner technology that ensures consistently sharp text. The 250-sheet input tray and 50-sheet automatic document feeder reduce time spent on reloading media during busy work periods.
The 250-sheet input tray and 50-sheet automatic document feeder reduce time spent on reloading media during busy work periods.
Scanning and copying functions include automatic two-sided capability, allowing double-sided documents to be processed effortlessly. Wireless printing support provides flexible device connections across laptops, smartphones, and PCs without tangled cables.
This unit is suitable for small workgroups that require dependable performance for everyday document handling. Its compact design balances space efficiency with a sturdy build, while a one-year limited warranty gives peace of mind. Overall, this printer stands out for its combination of speed, reliability, and smart features tailored to office needs without unnecessary complexity.
Overall, this printer stands out for its combination of speed, reliability, and smart features tailored to office needs without unnecessary complexity.
Pros
- Fast print speed of up to 35 ppm for high-volume tasks
- Wireless connectivity with automatic Wi-Fi optimization for reliable signal
- Auto duplex printing and a 250-sheet input tray enhance workflow efficiency
Cons
- Compatible only with original HP toner cartridges, which may limit alternative options
Balancing speed, ease of use, and professional output, the HP LaserJet Pro MFP 3101sdw is an excellent choice for small business teams. It delivers quality and convenience in one compact, all-in-one package that supports productive office operations without hassle.
6. Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced
Deliver rapid, reliable, and professional printing with the Brother Professional Laser Printer. Designed to meet the demands of busy small business environments, it offers a remarkable 50 pages per minute output speed. This printer is built to handle large volumes without sacrificing quality or efficiency.
Its advanced features include a high-capacity paper tray and versatile connectivity options. Users can rely on smooth network integration and cost-effective consumables for continuous productivity.
The compact design fits comfortably in any workspace without compromising function.
Printing sharp, clear monochrome documents is effortless with this laser printer’s high resolution of up to 1200 x 1200 dpi. The built-in 520-sheet main tray and 100-sheet multipurpose tray allow for extensive print runs without frequent refills.
There is also the option to expand capacity up to 1,660 sheets using additional trays, making it ideal for intensive office use.
Connectivity is flexible and reliable thanks to Gigabit Ethernet and dual band wireless networking, supporting printing from laptops, smartphones, and desktops. Automatic duplex printing helps reduce paper usage while maintaining speed and precision.
The printer includes durable toner cartridges that can yield up to 18,000 pages, making long-term usage economical. Its intuitive app control streamlines tasks such as job management and monitoring.
Pros
- High-speed printing at 50 pages per minute for maximum productivity
- Large paper capacity with expandable trays to support heavy workloads
- Advanced network connectivity with Ethernet and dual band wireless options
Cons
- Monochrome printing only; no color output capabilities
This Brother laser printer offers a balanced combination of speed, capacity, and security that suits small business needs effectively. It competes strongly with other monochrome laser printers by prioritizing durability and connectivity.
7. HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality color printing with the HP OfficeJet Pro 9135e Wireless All-in-One Printer. Designed for busy offices, it handles presentations, brochures, and flyers with sharp clarity and impressive speed. Its sleek design complements modern workspaces, adding both style and functionality.
With a focus on efficiency and reliability, this printer integrates smart technology to optimize every print job. Wireless capability and a user-friendly touchscreen make managing documents convenient whether you’re at your desk or on the move.
The HP OfficeJet Pro 9135e offers outstanding versatility with fast print speeds of up to 20 pages per minute in color and 25 in black. Its ability to handle automatic double-sided printing and copying streamlines multi-page tasks effortlessly. Dual 250-sheet input trays reduce the need to reload paper frequently, making high-volume jobs easier.
Dual 250-sheet input trays reduce the need to reload paper frequently, making high-volume jobs easier.
Advanced features include HP AI technology, which intelligently formats web pages and emails to prevent wasted paper. The built-in HP Wolf Pro Security suite enhances network protection against cyber threats, ensuring your sensitive information remains safe. Wireless dual-band Wi-Fi auto-detects and fixes connection issues, keeping your workflow uninterrupted.
The integrated 3-inch touchscreen provides intuitive navigation, while the HP app allows printing, scanning, copying, and faxing from any smart device. Sustainability is prioritized with over 40% recycled plastic construction, reflecting responsible manufacturing choices.
This model suits small to medium businesses requiring dependable, high-quality printing combined with secure connectivity and multifunction versatility.
Pros
- Fast color and black-and-white print speeds supporting large workloads
- Smart HP AI formatting reduces wasted paper on web and email prints
- Comprehensive security features safeguard business data
Cons
- Initial setup and security configuration can be time-consuming
Balancing speed, quality, and advanced features, the HP OfficeJet Pro 9135e stands out as a reliable all-in-one printer for professional environments. Its thoughtful design promotes productivity while protecting data, making it a strong choice among wireless color inkjet printers tailored for small business needs.
8. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
The HP Laserjet Pro MFP 3101fdw offers an all-in-one solution ideal for small teams needing reliable black and white printing. Combining printing, scanning, copying, and faxing in a compact design, it suits professional environments requiring speed and quality.
Designed for offices with up to seven users, this printer balances performance and convenience. Its fast print speeds and automatic features help reduce wait times and streamline daily tasks. A blend of security and compatibility ensures smooth integration into various workflows.
Delivering professional-quality black and white documents, this multifunction device supports up to 35 pages per minute. The auto two-sided printing combined with an auto document feeder speeds up scanning and copying jobs. Though duplex scanning is manual, two-sided printing works seamlessly from computers to save paper.
Though duplex scanning is manual, two-sided printing works seamlessly from computers to save paper.
HP’s intelligent Wi-Fi system helps maintain a stable connection, reducing interruptions and enhancing productivity. Security features include HP Wolf Pro Security, offering customizable settings to safeguard sensitive information. Connectivity options cover Ethernet, USB, Bluetooth, and wireless printing from Android, Mac, Windows, AirPrint, and Chromebook devices.
Its sturdy build fits comfortably within small office spaces, with a flatbed scanner accommodating various paper types and sizes. The printer can handle up to 250 sheets and produce up to 5,000 copies per run. Touch control panel operation is straightforward, making setup and daily use approachable for users of all experience levels.
Touch control panel operation is straightforward, making setup and daily use approachable for users of all experience levels.
This model is well suited for small business teams requiring consistent, high-quality black and white printing, quick tasks, and reliable multi-functionality. It combines essential features without overcomplicating workflow, offering great value for growing offices.
Pros
- High-speed printing of up to 35 pages per minute for efficient workflows.
- Auto two-sided printing and document feeder enhance productivity.
- Robust security features with HP Wolf Pro Security protect data.
Cons
- Duplex scanning requires manual flipping, limiting fully automated scanning.
The HP Laserjet Pro MFP 3101fdw Wireless All-in-One printer delivers reliable performance and versatility tailored to small business teams. It stands out with solid speed, convenient features, and strong security, making it a dependable choice for professional black and white document management.
9. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Designed for home and small office environments, the Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer offers multifunctional capabilities in a compact frame. It combines printing, copying, and scanning to handle everyday tasks efficiently without taking up much space.
Connectivity options include wireless and USB, accommodating various user preferences. Its intuitive
8” color display makes operating the printer straightforward while providing seamless access to cloud services like Google Drive and Dropbox.
The printer delivers crisp, vibrant color prints and sharp black-and-white documents, boasting resolutions up to 1200 x 6000 dpi. Equipped with automatic duplex printing, it supports double-sided copying and scanning, saving paper and time for busy users. A 20-sheet Automatic Document Feeder (ADF) ensures quick handling of multi-page documents, enhancing overall productivity.
With a generous 150-sheet input tray, long print jobs proceed without frequent refilling. Setup is user-friendly, facilitated by guided instructions and the Brother Mobile Connect app, enabling easy management from mobile devices. The scanner offers high-quality, fast scans suitable for both text and images.
Build quality feels sturdy yet compact, fitting well on desks while providing robust performance. It suits small businesses and home office users who require dependable, versatile printing with advanced features. Given its range of capabilities, this model stands out against similar printers which often lack automated duplex or integrated cloud connectivity.
Pros
- Automatic duplex printing and scanning for efficient double-sided jobs
- Wireless connectivity and cloud app integration for flexible workflow
- Fast print speeds with high resolution for sharp text and vibrant colors
Cons
- Starter ink cartridges may require prompt replacement for extended use
The Brother Work Smart 1360 combines multi-functionality, ease of use, and connectivity in a compact design. It meets the needs of small business users and home offices requiring reliable, versatile printing without compromise.
10. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Experience reliable and professional printing with the Brother MFC-L3720CDW Wireless Color Laser Printer. Designed to handle the demands of busy workspaces, it delivers sharp, vibrant documents efficiently and consistently. Whether for small offices or home-based businesses, it balances performance and convenience with ease.
Equipped with advanced wireless connectivity and a color touchscreen, it fits seamlessly into modern workflows. Its compact design doesn’t compromise functionality, making it a practical solution for those who require both speed and quality from their printer.
The Brother MFC-L3720CDW offers exceptional print speeds up to 19 pages per minute, perfect for maintaining productivity during busy days. Its color laser technology produces crisp text and clear graphics, suited for professional documents rather than photo-quality images.
This makes it ideal for business reports and presentations.
Connectivity options include dual-band Wi-Fi, Wi-Fi Direct, and USB 0, enabling effortless printing from laptops, smartphones, or tablets.
The automatic duplex printing saves on paper and time, adding to its efficiency.
Handling various media types is easy with a 250-sheet adjustable paper tray and a 50-sheet automatic document feeder for scanning or copying multipage documents. The
Its build quality feels solid and reliable, with smart features focused on productivity. Toner levels and printer management can be monitored remotely through the companion mobile app, allowing users to manage printing tasks from anywhere.
Pros
- Fast print speeds up to 19 ppm with high-quality laser output
- Robust wireless connectivity including dual-band Wi-Fi and Wi-Fi Direct
- Convenient 3.5″ touchscreen with customizable shortcuts and cloud integration
Cons
- Not designed for high-quality photo printing or detailed color graphics
The Brother MFC-L3720CDW stands out as a dependable, multifunctional printer ideal for small businesses. It combines speed, wireless versatility, and user-friendly features that enhance office productivity without compromising print quality for everyday document needs.
11. Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner,
Experience the convenience of high-volume printing without constant interruptions. The Epson EcoTank ET-4800 offers a cartridge-free design with large ink tanks that make refills simple and cost-effective. Enjoy sharp, vibrant prints that maintain quality across different paper types.
This all-in-one device also includes a flatbed scanner and copier, making it a versatile addition to any workspace. Its wireless connectivity and user-friendly interface streamline tasks, supporting productivity in busy environments.
The Epson EcoTank ET-4800 excels in replacing traditional cartridge systems with refillable tanks, reducing waste and ongoing costs. Its Micro Piezo Heat-Free Technology consistently produces crisp text and vivid images, meeting the demands of professional and home users alike.
5 x 14-inch media.
Setting up the printer is straightforward, featuring wireless and Ethernet connectivity options for flexible placement. The high-resolution scanner and color display simplify copying tasks, and the adjustable keypad angle enhances ease of use. Additional support comes from the Epson Smart Panel app, allowing remote access to printer functions like ink monitoring and job management.
Performance remains reliable, handling single sheet inputs smoothly with attention to paper alignment. Though the front pull-out paper tray is less robust than other components, careful use maintains its function. Ideal for small business environments or home offices requiring frequent printing, this model balances efficiency with environmentally conscious design.
Pros
- Cartridge-free design with high-capacity, refillable ink tanks
- Sharp print quality using advanced Micro Piezo Heat-Free Technology
- Built-in scanner, copier, and wireless connectivity for flexible use
Cons
- Front pull-out paper tray feels less durable compared to main unit
The Epson EcoTank ET-4800 combines convenience and quality in a compact design suited for small businesses and home offices. Its efficient ink system and user-friendly features make it a smart choice for reducing costs and environmental impact without sacrificing performance.
12. Brother Professional Laser Printer with Scanner, High-Speed 36 ppm Monochrome
Achieve professional-grade printing and scanning with the Brother Professional Laser Printer. Designed to boost productivity, it offers rapid black-and-white output paired with versatile connectivity options.
This machine stands out for its compact footprint and advanced features ideal for small office settings.
Experience streamlined document management with automatic duplex printing and a responsive touchscreen interface. Its energy-saving design couples efficiency with cost-conscious operation, backed by Brother’s renowned build quality and reliability.
Suitable for businesses seeking durable, multifunctional devices without compromise.
The Brother MFC-L2900DW combines high-speed printing at 36 pages per minute with sharp 1200 x 1200 dpi resolution for clear monochrome documents. A 50-sheet auto document feeder and automatic duplex feature enable fast double-sided printing and scanning, saving time and paper.
Its 5-inch touchscreen provides direct access to cloud services like Google Drive and Dropbox.
Connectivity is comprehensive, supporting dual-band Wi-Fi, Ethernet, and USB, as well as mobile printing via the Mobile Connect app. Setup is notably simple, with intuitive wireless integration across various devices.
Designed as an all-in-one solution, it functions as a printer, scanner, copier, and fax machine. It includes a starter toner cartridge yielding 700 pages and accepts high-yield replacements without mandatory subscription plans. This model delivers solid performance with efficient energy use, reducing electricity consumption by 22%, perfect for small businesses seeking versatility and value.
This model delivers solid performance with efficient energy use, reducing electricity consumption by 22%, perfect for small businesses seeking versatility and value.
Pros
- Fast printing speed of 36 ppm with crisp monochrome output
- Multiple connectivity options including dual-band Wi-Fi and Ethernet
- Automatic duplex printing and scanning to improve efficiency and reduce waste
Cons
- Limited to monochrome printing, not suitable for color document needs
Combining speed, connectivity, and energy efficiency, the Brother MFC-L2900DW is a reliable workhorse for small businesses. Its all-in-one capabilities make it a practical investment for those needing streamlined document handling and robust wireless support. This printer outperforms many competitors in its class, particularly in ease of setup and operational quietness.
This printer outperforms many competitors in its class, particularly in ease of setup and operational quietness.
13. HP Color LaserJet Pro MFP 3301fdw Wireless All-in-One Color Laser
Discover the HP Color LaserJet Pro MFP 3301fdw, a versatile all-in-one printer designed to meet the demands of small businesses. It confidently handles printing, scanning, copying, and faxing while delivering sharp, professional color documents with speed and efficiency.
Combining quality and convenience, this device supports wireless connectivity and automated features that streamline office tasks. Its compact footprint fits well into busy workspaces, enhancing productivity without occupying much room.
The HP Color LaserJet Pro MFP 3301fdw stands out with its next-generation TerraJet toner, providing vibrant color output suited for reports and marketing materials. Print speeds reach up to 26 pages per minute, ensuring tasks are completed promptly. Automatic two-sided printing and scanning increase efficiency while reducing paper use.
Automatic two-sided printing and scanning increase efficiency while reducing paper use.
Equipped with a 250-sheet input tray and a single-pass duplex scanner, this model handles medium workloads easily. Setup and use are straightforward, supported by an intuitive interface and helpful driver installation guidance.
Designed for small teams and office environments, it offers reliable performance supported by a trusted brand’s legacy. Advanced wireless capabilities include dual-band Wi-Fi with self-reset, ensuring consistent connection without frequent disruptions.
Although the scanner is integrated and handy, users seeking maximum scanning performance might prefer a dedicated device.
Pros
- Fast color printing with automatic two-sided capabilities
- Easy wireless setup with dual-band Wi-Fi and self-reset feature
- Compact design suitable for small office spaces
Cons
- Integrated scanner offers moderate performance compared to standalone models
With consistent output, efficient features, and a smaller footprint, the HP Color LaserJet Pro MFP 3301fdw provides valuable support for small business environments. It blends quality printing and everyday versatility to keep workflows smooth and professional.
14. HP OfficeJet Pro 9730e Wide Format Wireless All-in-One Color Inkjet
Experience effortless printing with the HP OfficeJet Pro 9730e, designed to meet the demands of busy workspaces. This all-in-one wide format printer delivers professional-quality color documents, enhancing productivity for both small and growing businesses.
Ideal for producing floorplans, mood boards, or spreadsheets, it brings a new level of precision to office printing. Combining speed with vibrant color accuracy makes it a valuable addition to any workspace that values efficiency.
The HP OfficeJet Pro 9730e offers versatile functionality with print, scan, copy, and fax in one device. Its dual 250-sheet trays and automatic two-sided printing allow for uninterrupted workflow and save paper.
Print speeds reach up to 18 ppm in color and 22 ppm in black, supporting swift document turnaround even in busy office settings.
This model stands out with HP AI technology that prints web pages and emails without unwanted content, avoiding wasted pages. Color outputs remain faithful to screen displays, thanks to its P3 wide color gamut, perfect for marketing materials and detailed graphics. The automatic document feeder and flatbed scanner handle a variety of originals comfortably.
Connectivity is seamless with dual-band Wi-Fi that detects and fixes connection problems automatically. Using the HP App, users can print or scan directly from smartphones, tablets, or PCs, fitting modern workflows. Built-in security features protect sensitive data, aligning with the needs of professional environments.
Its construction incorporates sustainable materials, reflecting a commitment to eco-friendly practices. This printer is well suited for offices requiring wide-format capability and reliable wireless printing with added security.
Pros
- Wide format printing up to 11 x 17 inches with exceptional color accuracy
- Fast print speeds and dual 250-sheet trays for enhanced productivity
- Smart wireless connectivity with HP App and reliable dual-band Wi-Fi
Cons
- Heavier compared to some compact printers, which may limit portability
The HP OfficeJet Pro 9730e balances performance, advanced features, and security in a compact footprint. It is a smart solution for small businesses that need dependable wide-format printing without compromising on color fidelity or convenience.
15. Canon MegaTank G3270 All-in-One Wireless Inkjet Printer, Home Use, Print,
The Canon MegaTank G3270 All-in-One Wireless Inkjet Printer is designed to combine efficiency and affordability for everyday home use. Its wireless capabilities let you print, scan, and copy with ease, making it a reliable addition to your workspace. Included ink sets support high-volume printing, eliminating frequent refills.
Included ink sets support high-volume printing, eliminating frequent refills.
Compact yet powerful, this printer perfectly balances functionality with convenience. Whether handling documents or photos, it offers consistent quality and user-friendly operation that simplifies your printing tasks.
Featuring an integrated MegaTank system, the Canon G3270 delivers an impressive ink capacity. Users gain access to up to 7,700 color pages or 6,000 black and white pages from a single ink set, drastically reducing operational costs. It supports multiple media sizes such as letter, legal, photo, and envelopes, adapting to various printing needs with ease.
It supports multiple media sizes such as letter, legal, photo, and envelopes, adapting to various printing needs with ease.
Performance remains reliable with a maximum print resolution of 4800 x 1200 dpi for sharp texts and vivid images. A 35-inch square LCD display simplifies navigation through copy, scan, and print options.
35-inch square LCD display simplifies navigation through copy, scan, and print options. Wireless printing aligns with modern workflows, and compatibility extends across smartphones, tablets, and iOS devices, enhancing flexibility at home or in small office environments.
Although manual duplexing is supported, the printer focuses on quality rather than speed, favoring smooth, clean output over rapid printing. The flatbed scanner provides versatile scanning capabilities, making multi-tasking straightforward.
Pros
- Exceptional ink efficiency with up to 7,700 color prints from one set
- Wireless connectivity supports printing from multiple devices including iOS
- User-friendly setup with a clear LCD interface and easy ink refills
Cons
- Print speed is moderate, prioritizing quality over quick output
Balancing affordability and capability, the Canon MegaTank G3270 proves to be a smart choice for regular home and small business printing. Its large ink capacity paired with wireless convenience offers value that extends beyond initial investment.
For those prioritizing cost-effective printing with reliable quality, this model stands out among inkjet printers.
Top 10 Best Printers for Small Business in 2024
Speed and performance
When choosing the best printer small business owners rely on, paying attention to pages per minute for both black and color prints helps determine how quickly documents will be produced during busy workdays. Equally important are warmup time and the first page out speed, which reduce waiting times when the printer is idle and speed up the printing process for urgent tasks. Durability is another factor to keep in mind; a printer with a high duty cycle is designed to handle frequent, heavy workloads without compromising functionality.
Durability is another factor to keep in mind; a printer with a high duty cycle is designed to handle frequent, heavy workloads without compromising functionality. This ensures the machine can withstand the demands of a busy office environment over time. Balancing these features helps make sure the printer not only meets daily printing needs but also offers reliable performance that supports productivity for various business applications.
Cost considerations
When selecting the best printer small business can rely on, balancing the initial purchase price against long-term costs plays a big role in making a wise decision. Printers priced lower upfront may come with higher expenses for ink or toner replacements, which can add up quickly if printing volumes are large. Choosing a model known for offering affordable and readily available consumables reduces unexpected spending.
Choosing a model known for offering affordable and readily available consumables reduces unexpected spending. Energy efficiency is another factor that influences ongoing expenses; machines designed to consume less power help lower utility bills while also reducing environmental impact. Maintenance costs also vary between different types of printers, so opting for a brand with accessible customer support and straightforward upkeep can save both time and money.
Considering these elements together helps find a printer that fits the daily demands of a small business without becoming a financial burden over time.
Printing needs and volume
When selecting a printer suited for business use, understanding the volume of documents you handle daily and monthly helps determine the capacity and durability needed. Consider whether the majority of your documents are text-based reports, invoices, or presentations, as this affects the type of printer that will serve you best. For instance, frequent printing of text-heavy files might benefit from models focused on fast and efficient monochrome output, whereas those producing marketing materials or client proposals may require vibrant color capabilities to enhance visual appeal.
For instance, frequent printing of text-heavy files might benefit from models focused on fast and efficient monochrome output, whereas those producing marketing materials or client proposals may require vibrant color capabilities to enhance visual appeal. Evaluating whether most of your printing is in color or black and white influences the cost-effectiveness and maintenance factors, as color printers typically have higher running expenses. Thoughtful attention to these factors can guide you toward a printer that balances quality, speed, and operational cost, fitting seamlessly into your business workflow and helping maintain productivity without unnecessary expenditure.
Connectivity and compatibility
Choosing the right printer for a small business involves understanding the various connectivity options and how they fit into your workflow. Some models offer wired connections such as USB or Ethernet, which provide stable and fast data transfer, ideal for busy offices where reliability is key.
Others support wireless connections via Wi-Fi, allowing multiple devices to print without the clutter of cables and enabling flexible placement around the workspace. Many printers also include mobile and cloud printing features, making it easy to print documents directly from smartphones, tablets, or cloud storage services, which can be a great advantage for businesses with remote or mobile staff. Compatibility plays a big role in ensuring smooth operation; checking that the printer works seamlessly with different operating systems like Windows, macOS, or even Linux is essential so every team member’s device can connect without hassle.
Taking these factors into account can help you find a printer that integrates well with your existing technology and supports your business needs efficiently.
Printer types and technology
Choosing the right printer for a small business involves understanding the differences between various technologies and how they align with typical business needs. Inkjet printers often provide vibrant color output and are well-suited for businesses requiring high-quality photo or graphic prints, although their speed might be slower and running costs higher for large volumes. Laser printers excel in producing sharp text documents quickly and cost-effectively, making them ideal for offices with heavy printing demands focused on black and white or simple color documents.
Multifunction printers that combine printing, scanning, copying, and fax capabilities can save desk space and money by consolidating essential functions into one device, which is particularly helpful for small teams managing diverse office tasks. Print quality and resolution play an important role, especially when professional appearance matters; higher resolution results in crisper text and more detailed images, so paying attention to these specifications can enhance the overall impression of business materials.
When selecting a printer, it helps to assess volume needs, desired features, and budget to find a model that balances performance and affordability for daily business operations.
Additional features and support
When choosing a printer for a small business, focusing on security features and data protection is vital to safeguard sensitive information. Many modern printers offer encryption and secure printing options that help prevent unauthorized access to documents. Alongside security, ease of use and a friendly user interface contribute significantly to productivity, especially for teams that may not be highly technical.
Alongside security, ease of use and a friendly user interface contribute significantly to productivity, especially for teams that may not be highly technical. Look for printers with intuitive touchscreen controls or well-designed software that simplifies tasks such as scanning, copying, and managing print jobs. Customer support and warranty options provide peace of mind by ensuring assistance is available in case of technical issues or malfunctions.
Reliable service and responsive support can reduce downtime and help maintain workflow stability, making them important factors in the buying decision for small businesses.
Frquently Asked Questions
What Are The Key Features To Look For In The Best Printer For A Small Business?
When choosing the best printer for a small business, key features to consider include print quality, speed, and cost-efficiency. High print resolution ensures professional-looking documents, while fast printing saves valuable time during busy workdays. Additionally, low cost per page and affordable ink or toner cartridges help manage ongoing expenses. Connectivity options are also crucial. Look for printers that support wireless printing, mobile device compatibility, and multiple input methods like USB or Ethernet. Durability and ease of use, including user-friendly interfaces and reliable customer support, further enhance productivity in a small business environment.
What Is The Average Cost Of A High-Quality Small Business Printer?
The average cost of a high-quality small business printer typically ranges between $200 and $600. This price range includes reliable inkjet and laser printers known for durability, fast printing speeds, and professional-quality output suitable for business documents and marketing materials. Higher-end models with additional features like wireless connectivity, automatic duplexing, and multifunction capabilities may cost more but offer greater efficiency. Investing in a quality printer ensures long-term savings on maintenance and supplies, making it a valuable asset for small business operations.
Are All-In-One Printers Suitable For Small Business Needs?
All-in-one printers can be suitable for small business needs, especially for those with limited space and budget. These printers combine printing, scanning, copying, and sometimes faxing in one device, which helps streamline office tasks and reduce equipment costs. They are ideal for businesses with moderate printing volumes and routine document handling. However, if a small business requires high-volume printing or specialized functions, dedicated devices may be more efficient and cost-effective. Therefore, assessing specific business needs and printing demands is crucial before choosing an all-in-one printer.
Which Printer Brands Offer The Most Reliable Options For Small Businesses?
For small businesses seeking reliable printers, brands like HP, Brother, and Canon consistently stand out. HP offers a broad range of models known for durability, excellent print quality, and strong wireless connectivity, making them ideal for busy office environments. Brother printers are praised for their affordability, robust build, and efficient performance, especially for monochrome laser printing, which suits businesses with high-volume document needs. Canon also provides reliable options, particularly for businesses requiring sharp color prints and versatile features. Their printers often combine ease of use with professional-grade output, supporting both document and photo printing. Overall, these brands deliver dependable solutions tailored to various small business requirements.
How Do Inkjet And Laser Printers Compare For Small Business Use?
Inkjet and laser printers serve different needs for small businesses. Inkjet printers are generally more affordable upfront and excel at producing high-quality color prints and photos, making them ideal for businesses that require vibrant marketing materials or occasional color documents. However, inkjet printers tend to have slower print speeds and higher ink costs over time. Laser printers, on the other hand, are better suited for businesses with heavy printing demands. They offer faster print speeds, sharper text quality, and lower cost per page, especially for black-and-white documents. While the initial investment is higher, laser printers are more cost-effective and reliable for frequent, large-volume printing tasks.
Conclusion
Balancing performance and affordability, this printer offers solid print speed, reliable quality, and straightforward connectivity—qualities that align well with the needs of small business environments. While the initial setup may require some patience and the cost of replacement cartridges can add up, the overall efficiency and durability make it a dependable choice.
Those managing a small office with moderate to high printing demands will find this model particularly beneficial. The best printer small business options provide both versatility and consistency, and this product fits that description without major compromises. For buyers seeking a practical solution that supports daily operations without unnecessary complexity, this printer represents a sound investment worthy of consideration.
