Small businesses often face the challenge of finding reliable office equipment that balances performance with cost. When it comes to managing documents efficiently, choosing the right printer and scanner can make a big difference in daily operations. The best printer and scanner for small business needs to deliver consistent quality, quick turnaround, and offer features that support multitasking without taking up too much space.
This review focuses on options designed for small workspaces and budgets, helping you save time while maintaining professional results. Here, you will learn about models that combine printing and scanning functionalities, their ease of use, and how they fit into various business workflows.
The aim is to provide clear information to help you decide which equipment aligns with your specific requirements.
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Brother DCP-L2640DW Wireless Compact Mon...
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HP OfficeJet Pro 8125e Wireless All-in-O...
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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Top Picks to Boost Efficiency and Quality in Your Workspace
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 2  | HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, | Buy Now |
Our Top Picks 3  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Buy Now |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
The Brother DCP-L2640DW sets a high standard for small business printing and scanning needs. This compact monochrome laser printer combines speed and efficiency, making everyday document handling seamless and dependable.
Offering wireless connectivity and multifunction capabilities, it integrates printing, scanning, and copying in one unit. Its sleek design fits well in limited office spaces without compromising performance.
Designed to boost productivity, the Brother DCP-L2640DW delivers sharp black-and-white prints at speeds up to 36 pages per minute. A 50-page automatic document feeder streamlines scanning and copying multiple pages, saving ample time during busy workdays.
Its 1200 x 1200 dpi resolution ensures crisp, professional output for text and graphics alike.
Connectivity options are versatile with built-in dual-band wireless support, Ethernet, and USB interfaces. This flexibility allows easy setup with multiple devices such as laptops, smartphones, and tablets.
The unit’s sturdy build conveys durability while maintaining user-friendly controls. Adjustable print density and toner-saving modes help optimize output quality and reduce supply costs. Compatible with Brother Genuine TN830 and TN830XL toner cartridges, it supports an optional subscription service for automatic toner replenishment, preventing supply interruptions.
Compatible with Brother Genuine TN830 and TN830XL toner cartridges, it supports an optional subscription service for automatic toner replenishment, preventing supply interruptions.
Pros
- Fast printing speeds up to 36 ppm with high-resolution output
- Multiple connectivity options including dual-band wireless and Ethernet
- Convenient mobile app for remote printing and scanning management
Cons
- Wireless setup can be time-consuming if not using the console buttons
This Brother laser printer offers a reliable, efficient solution tailored for small business environments. Its blend of speed, quality, and connectivity ensures smooth operation without occupying much desk space. With strong user feedback and solid features, it stands as a compelling option for those seeking value and versatility in one device.
2. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality printing right at home with the HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer. Designed to handle everyday printing, scanning, and copying efficiently, it’s a perfect companion for busy small businesses and home offices alike.
Convenience meets advanced technology with wireless connectivity that lets you print directly from smartphones and laptops. Its sleek design fits seamlessly into modern workspaces while delivering remarkable color and detail.
The OfficeJet Pro 8125e impresses with its reliable wireless setup and intuitive app control, allowing you to start printing without hassle. The automatic duplexing feature saves paper by printing on both sides efficiently. It supports various media sizes up to
It supports various media sizes up to 5 x 7 inches, making it versatile for different document types.
Outfitted with four vivid ink cartridges, this printer produces sharp, colorful prints at up to 4800 x 1200 optimized dpi on specialized photo paper. Copy speeds reach up to 12 pages per minute in black and white, streamlining office tasks. It also includes a flatbed scanner with a 1-sided automatic document feeder, making multi-page scanning simpler and faster.
The built-in 512 MB memory and Ethernet or USB connection options cater to different setups, enhancing compatibility with laptops, PCs, and smartphones. Easy-to-use controls and a mobile app make managing print jobs straightforward. Its solid build and dependable performance provide excellent value for those needing an all-around machine tailored to small business productivity.
Pros
- Wireless printing from mobile devices through a dedicated app
- Automatic two-sided printing saves paper and effort
- High-quality color prints with sharp resolution and vibrant inks
Cons
- Output tray capacity limited to 60 sheets, requiring frequent emptying for heavy use
The HP OfficeJet Pro 8125e blends ease of use with professional performance, making it an excellent choice for small businesses and home offices. Its dependable features and wireless flexibility offer a balanced solution that stands out among comparable all-in-one printers.
3. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Discover a multifunction device designed for busy small businesses that demand reliable color printing, scanning, and copying. The HP Color LaserJet Pro MFP 3301sdw combines speed and quality, delivering professional results with every task.
Compact and efficient, it fits well in office environments of any size.
Equipped with next-generation TerraJet toner, this model produces vivid, sharp colors that bring documents to life. Its wireless connectivity and user-friendly controls make it easy to integrate and operate.
The printer supports duplex printing and has a generous 250-sheet capacity to handle various workloads.
Featuring fast print speeds up to 26 pages per minute, the HP 3301sdw keeps your workflow moving smoothly. Its automatic two-sided printing and a reliable document feeder reduce manual effort and paper use. Print resolution of 600×600 dpi ensures crisp text and detailed graphics, perfect for reports and promotional materials.
Scan and copy with ease using the flatbed scanner boasting the same clear resolution. Users benefit from seamless smartphone compatibility, allowing on-the-go printing and scanning through dedicated apps.
The design is sturdy and well-built, supporting consistent performance day after day. Original HP toner cartridges provide durability and maintain print quality, though cartridge pricing reflects the advanced toner technology. Its balanced features and reliability make it ideal for small to medium-sized offices seeking dependable all-in-one solutions.
Its balanced features and reliability make it ideal for small to medium-sized offices seeking dependable all-in-one solutions.
Pros
- Fast, professional-quality color printing with vivid toner technology
- Convenient wireless connectivity and smartphone compatibility
- Automatic duplex printing and a large input tray for increased productivity
Cons
- Toner cartridges can be costly compared to other printers
The HP Color LaserJet Pro MFP 3301sdw offers an excellent blend of speed, color accuracy, and functionality tailored to meet small business demands. Its reliable build and modern features present a valuable choice for offices focused on professional output without compromising ease of use.
4. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Discover a versatile all-in-one solution that fits perfectly in home offices and small workspaces. The Brother Work Smart 1360 Wireless Color Inkjet combines printing, scanning, and copying into one compact device.
Its vibrant color printing and user-friendly features cater to everyday tasks with ease and efficiency.
Designed to integrate seamlessly with popular cloud services, this printer supports direct printing and scanning to platforms like Google Drive and Dropbox. The 8” color display simplifies navigation, making wireless operations smooth and straightforward.
Ideal for professionals who need dependable performance without occupying excessive space.
With a fast print speed of up to 16 pages per minute in black, and 9 pages per minute in color, this Brother printer keeps up with busy workloads. Automatic duplex printing reduces paper usage while a 20-sheet Automatic Document Feeder accelerates scanning and copying tasks. The 150-sheet tray means less frequent paper refills during busy days.
The combination of a flatbed and sheetfed scanner ensures flexible document handling, while compatibility with various devices such as laptops, smartphones, and tablets makes printing from multiple sources effortless. Build quality is solid, providing reliable operation with a weight of just 8 pounds, perfect for home offices.
Setting up is straightforward thanks to the intuitive mobile app and desktop setup options. Users can monitor ink levels with the Page Gauge feature, helping to avoid unexpected interruptions during important projects.
Overall, this printer offers excellent value by blending productivity features and ease of use in one affordable package.
Pros
- Supports wireless printing and scanning from popular cloud apps.
- Fast automatic duplex printing with a convenient 20-sheet feeder.
- Easy installation and management via Brother Mobile Connect app.
Cons
- Starter ink cartridges may have limited page yield initially.
The Brother Work Smart 1360 Wireless Color Inkjet All-in-One stands out as an affordable, multifunction device tailored for home and small office use. Its streamlined design, reliable print quality, and cloud connectivity deliver practical solutions for daily business needs.
5. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Experience reliable, high-quality printing with the HP LaserJet Pro MFP 3101sdw, designed specifically for small business needs. This all-in-one wireless laser printer combines fast printing, scanning, and copying to keep your office productive and efficient.
Engineered by a trusted brand, it delivers sharp black-and-white documents at impressive speeds. Its versatile features and strong connectivity options make daily tasks seamless and hassle-free.
The HP LaserJet Pro MFP 3101sdw stands out with a 35 pages-per-minute print speed, supporting professional-quality monochrome output. This model includes a 250-sheet input tray and a 50-sheet automatic document feeder, boosting office workflow by reducing manual intervention. Auto duplex printing minimizes paper usage and enhances convenience.
Connectivity is seamless through dependable Wi-Fi, Ethernet, and USB options, compatible with laptops, PCs, and smartphones alike. A 512 MB memory supports smooth multitasking, crucial for busy work teams.
5 x 14 inches.
Setting up is straightforward with quick installation guides and a reliable app control method. Users report consistent connection stability and excellent print quality, proving this printer’s value for small to medium-sized business environments.
Toner cartridges offer extended use compared to traditional ink, adding cost efficiency over time.
Pros
- Fast printing speeds of up to 35 ppm for black-and-white documents
- Automatic two-sided printing and a 50-sheet document feeder enhance productivity
- Robust wireless connectivity with Ethernet and USB support
Cons
- Only compatible with HP cartridges featuring HP chips, limiting third-party toner options
Overall, the HP LaserJet Pro MFP 3101sdw offers a solid mix of speed, quality, and convenience tailored for small business use. Its reliable performance and integrated features justify its place as a dependable office companion, especially compared to standard inkjet printers often used in home offices.
6. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Experience efficient and vibrant business printing with the Brother MFC-L3720CDW. Designed to handle professional demands, it combines laser-quality output with swift performance to keep your operations moving smoothly. This versatile all-in-one device integrates printing, scanning, and copying in one compact unit.
Its wireless capabilities allow seamless connectivity, while smart features simplify document management. Ideal for busy small businesses aiming to boost productivity without compromising quality.
The Brother MFC-L3720CDW stands out with its reliable laser printing speeds up to 19 pages per minute. It efficiently manages heavy workloads by featuring a 250-sheet adjustable paper tray and automatic duplex printing to save time and paper.
Connectivity options are multiple and flexible, including dual-band Wi-Fi, Wi-Fi Direct, and USB 0, allowing various devices within your workspace to connect effortlessly. An intuitive
An intuitive 5-inch color touchscreen provides easy access to 48 customizable shortcuts and popular cloud services like Google Drive, Dropbox, and OneNote. This feature streamlines document handling and reduces manual input.
Build quality ensures durability, supporting diverse media types such as cardstock, envelopes, and labels. While not aimed at photo printing, it delivers crisp text and sharp graphics suitable for business documents. Familiar users appreciate the manageable toner system and the dependable performance this printer offers over time.
Familiar users appreciate the manageable toner system and the dependable performance this printer offers over time. These traits make it well-suited for small office settings requiring dependable color laser printing combined with scanning and copying functions.
Pros
- Fast laser print speeds with automatic duplexing to improve efficiency
- Robust wireless connectivity supporting multiple devices seamlessly
- User-friendly touchscreen with cloud integration for streamlined workflows
Cons
- Not designed for high-quality photo printing, limited to text and graphics
Overall, the Brother MFC-L3720CDW offers a reliable and practical solution for small businesses. Its combination of speed, connectivity, and user-friendly features supports everyday office tasks effectively. Compared to other models, it balances performance and convenience without overwhelming complexity, making it an excellent choice for professional environments.
7. Canon PIXMA TS4320 Wireless Color Inkjet Printer for Duplex Printing,
Experience high-quality printing and scanning with the Canon PIXMA TS4320 Wireless Color Inkjet Printer. Crafted for small spaces and versatile workloads, this device merges functionality with a compact design.
Wireless connectivity and automatic duplex printing enhance convenience and efficiency. Whether working from home or running a small business, this printer supports a modern workflow with ease and reliability.
The PIXMA TS4320 combines quality and affordability in a sleek, compact frame. Its 2-cartridge hybrid ink system ensures crisp black text and vivid photo colors, meeting diverse printing needs. Automatic two-sided printing reduces paper waste and accelerates document handling.
Automatic two-sided printing reduces paper waste and accelerates document handling.
Setup is straightforward with dual-band Wi-Fi, supporting stable connections across 4GHz and 5GHz frequencies. Printing and scanning can be controlled directly from smartphones or computers through the Canon PRINT App, Apple AirPrint, and Mopria Print Service.
The integrated scanner offers reliable copy and scan functions, making this an efficient all-in-one solution. With support for various media types up to
Its quiet operation and eco-friendly certifications contribute additional value to home offices and small businesses.
Pros
- Automatic duplex printing minimizes paper use and speeds up workflow
- Dual-band Wi-Fi facilitates secure and consistent wireless connections
- Compatible with mobile printing apps for easy remote access
Cons
- Setup on MacBook may require additional steps compared to other devices
This Canon PIXMA model stands out as a reliable, cost-effective choice for small businesses and remote workers. It balances performance, ease of use, and versatility while maintaining a small footprint. Compared to similar inkjet printers, it offers seamless wireless features and eco-conscious credentials that add to its appeal.
Compared to similar inkjet printers, it offers seamless wireless features and eco-conscious credentials that add to its appeal.
8. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Discover printing and scanning efficiency with the Epson EcoTank ET-2800 Wireless Color All-in-One. Designed to simplify busy workspaces, it delivers stunning color output alongside practical scanning capabilities. Its cartridge-free design reduces interruptions and ongoing costs, making it an excellent choice for small business environments.
Experience fast, vibrant prints powered by Epson’s Micro Piezo Heat-Free Technology. Whether sending important documents or colorful marketing materials, the ET-2800 handles tasks with ease and precision. This compact system fits comfortably in home offices or tight workspaces without sacrificing performance.
This compact system fits comfortably in home offices or tight workspaces without sacrificing performance.
The Epson EcoTank ET-2800 features an innovative cartridge-free ink delivery system. This system replaces traditional cartridges with refillable ink tanks, offering up to 2 years of ink in the box.
As a result, you reduce both ongoing ink expenses and environmental waste significantly.
Printing speeds reach up to 10 pages per minute in black and white, keeping up with moderate workloads efficiently. With a high maximum print resolution of 5760 x 1440 dpi, documents and photos come out sharp and detailed. The flatbed scanner adds versatility, supporting tasks like document digitization and copying.
Setup involves wireless connectivity that integrates with multiple computers and devices through the Epson app. Although configuration may require a few steps, the printer offers reliable network performance once established.
Users benefit from a simple control panel interface and included software to manage print jobs effortlessly. The model supports various media sizes and types including envelopes and glossy photo paper, allowing for creative applications beyond standard documents.
Pros
- Cartridge-free ink system reduces costs and waste
- High-resolution color printing with fast speeds
- Compact design ideal for small workspaces
Cons
- Initial setup and firmware updates can be time-consuming
Combining affordability with strong functionality, the Epson EcoTank ET-2800 is a smart choice for small businesses needing dependable color printing and scanning. Its eco-conscious ink system and compact design set it apart from many conventional printers, making daily office operations smoother.
9. HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer, Scanner, Copier,
Discover the HP DeskJet 2855e, a versatile all-in-one color inkjet printer that blends printing, scanning, and copying into one compact device. Designed to handle everyday home and office needs, it offers quality output with the convenience of wireless connectivity.
Whether printing documents, recipes, or to-do lists, this model balances performance and simplicity. Its compact size fits neatly in limited spaces, making it ideal for small setups.
The HP DeskJet 2855e delivers clear black and color prints with speeds up to 5 ppm for black and
Its 60-sheet input tray supports various media sizes, from 3 x 5 inches to 5 x 14 inches, accommodating a range of print tasks without frequent reloads.
Featuring HP AI, it prints web pages and emails with well-formatted layouts by removing unnecessary content automatically. Wireless printing through reliable Wi-Fi simplifies connection and lets users print from smartphones, tablets, and PCs effortlessly.
The included HP Smart app streamlines scanning and copying directly from mobile devices, eliminating the need for a computer. Manual duplex printing helps save paper, and the flatbed scanner manages documents or photos with precision.
This printer is well suited for home users, students, and small business owners who require basic multifunction capabilities at a reasonable size. Its integration with HP’s Instant Ink program offers an economical approach to ink management, enhancing value without compromising quality.
Pros
- Compact design ideal for small spaces and home offices
- Reliable wireless connectivity with automatic issue detection
- HP AI ensures neatly formatted prints without wasted pages
Cons
- Manual duplex printing rather than automatic double-sided printing
The HP DeskJet 2855e combines user-friendly operation with dependable print quality. It suits users needing affordable, space-conscious solutions for everyday document and photo printing.
Compared to similar models, it offers enhanced formatting tools and seamless app integration, making it a smart choice for small business and home environments.
10. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Discover seamless printing and scanning capabilities with the HP OfficeJet Pro 9125e Wireless All-in-One. Designed to handle color-rich documents like brochures and presentations, it delivers professional-quality results quickly and efficiently.
The smart design and intuitive controls match the needs of busy workspaces.
Combining speed and precision, this device offers automatic two-sided printing, copying, and scanning, helping reduce paper use. Wireless connectivity lets you print directly from smartphones, tablets, or laptops without hassle.
The OfficeJet Pro 9125e excels in producing sharp images with resolutions up to 4800 x 1200 optimized dpi. Printing speeds reach up to 18 pages per minute in color and 22 pages in black and white, keeping up with demanding workloads. A 250-sheet input tray and automatic document feeder allow large batch tasks without constant attention.
A 250-sheet input tray and automatic document feeder allow large batch tasks without constant attention.
Equipped with HP AI technology, it intelligently formats web pages and emails to eliminate unnecessary content, saving papers and ensuring clear prints. Setup is straightforward, supported by a large
7-inch touchscreen that offers a phone-like interface for effortless management. Security is enhanced with HP Wolf Pro, protecting sensitive data from cyber threats.
Included cartridges cover all four ink colors for immediate use, while HP’s Instant Ink service offers hassle-free ink delivery. The device suits small business environments requiring versatility, quality, and reliable wireless printing.
Pros
- Fast, high-quality color and black-and-white printing.
- Wireless printing from multiple devices with robust connectivity.
- Eco-friendly design with recycled materials and automatic duplexing.
Cons
- Paper tray adjustments can be tricky for some users.
With its combination of advanced features, user-friendly operation, and sustainable design, the HP OfficeJet Pro 9125e offers great value for small offices. It balances speed, quality, and security, making it a dependable choice for daily business printing and scanning tasks.
11. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Meet the Brother Professional Laser Printer All-in-One, designed to handle the demands of small business environments. Combining printing, scanning, and copying capabilities, this machine accelerates office productivity with precision and speed.
Engineered for efficiency, it delivers crisp monochrome prints at rates up to 50 pages per minute. The 70-page automatic document feeder supports rapid two-sided scanning, keeping multitasking convenient.
This all-in-one printer impresses with its professional output and swift performance for busy offices. The compact design fits legal-sized documents and supports various media types including envelopes and labels.
Users will find built-in Gigabit Ethernet and dual-band wireless options helpful for flexible connectivity across multiple devices.
Set up is straightforward, and the 3,000-page starter toner along with the option for an 18,000-page replacement cartridge delivers extended usage. Its energy consumption remains efficient at 600 watts while supporting duplex print and copy functions to save paper.
Durability is evident through robust construction, weighing 3 pounds with one tray handling up to 250 sheets.
Voice control features are available via Amazon Alexa and Vera for hands-free operations. This model particularly benefits small businesses looking for a dependable, economical, and easy-to-use solution for everyday printing and scanning tasks.
Pros
- High-speed printing and copying up to 50 pages per minute
- Large 70-page automatic document feeder with duplex scanning
- Energy-efficient with ultra high-yield toner cartridge for low running costs
Cons
- Monochrome printing only, not suited for color documents
Combining speed, quality, and cost-effectiveness, this Brother all-in-one device stands out for small businesses requiring efficient document handling. It offers a powerful alternative to older models through improved scanning capabilities and modern connectivity, making it a practical investment for busy office settings.
12. Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner,
Experience effortless printing and scanning with the Epson EcoTank ET-4800, designed to simplify your workflow. It offers high-capacity ink tanks that eliminate frequent cartridge changes, reducing both hassle and waste.
This reliable all-in-one device combines wireless convenience with professional-quality output.
Whether you need sharp documents or vibrant photos, this model delivers consistent performance. Its compact design fits easily in small office spaces, while the built-in scanner and copier add versatile functionality. The intuitive controls and smart app integration make managing print jobs straightforward, even remotely.
Replacing tiny ink cartridges, Epson’s EcoTank system uses refillable ink bottles for long-lasting use. Filling the tanks is simple and mess-free with EcoFit bottles, perfect for minimizing interruptions. Sharp printing happens through innovative Micro Piezo Heat-Free Technology, which produces crisp text and vivid images across various paper types.
Designed to reduce environmental impact, this printer generates minimal cartridge waste. It includes a high-resolution flatbed scanner and copier, enhancing productivity in busy settings.
Navigating the color display is easy, and adjustable keypad angles add user comfort during operation.
Wireless, Ethernet, and USB connections offer versatile setup options. The Epson Smart Panel app provides control over print jobs and ink monitoring from a distance.
While paper feeding is straightforward with a front drop-in slot, loading multiple sheets requires attention to avoid jams. Overall, this unit balances performance and functionality well for home or office environments.
Pros
- High-capacity cartridge-free ink tanks for cost efficiency and ease of use
- Sharp print quality backed by advanced Micro Piezo technology
- Convenient wireless connectivity with smart app controls
Cons
- Front pull-out paper tray feels less durable compared to rest of the device
With a blend of robust features and eco-friendly design, the Epson EcoTank ET-4800 stands out as a reliable tool for small business needs. Its cartridge-free system and versatile functions offer strong value in a compact footprint, supporting efficient daily use.
13. Canon imageCLASS MF465dw II – Wireless Duplex Laser Printer with
The Canon imageCLASS MF465dw II sets a new standard for efficient monochrome printing with wireless connectivity and multi-functionality. Designed to handle small business workloads, it combines print, scan, copy, and fax capabilities in one compact device.
With a fast print speed of up to 42 pages per minute and a responsive 5-inch color touchscreen, this printer streamlines daily tasks. Whether connected via Wi-Fi or Ethernet, users benefit from seamless setup and mobile printing support. This model also offers expandable paper capacity and high-yield toner cartridges, making it a reliable choice for busy office environments.
This model also offers expandable paper capacity and high-yield toner cartridges, making it a reliable choice for busy office environments.
The Canon imageCLASS MF465dw II presents a well-rounded solution for businesses seeking quality and efficiency. Its robust build supports printing up to legal size, suitable for a variety of document types. The inclusion of a 50-sheet duplex automatic document feeder saves time on multi-page scanning and copying.
High print speeds reduce waiting times, ideal for fast-paced offices.
Operating this printer is intuitive thanks to the customizable application library accessible via the bright touchscreen. Wireless setup is straightforward, allowing for hassle-free integration into existing networks. Additionally, the printer is compatible with mobile apps like Canon PRINT, Apple AirPrint, and Mopria, facilitating printing from smartphones and tablets.
High-capacity Canon Genuine Toner cartridges offer consistent output and longer usage intervals. While it handles black and white printing primarily, its sharp image clarity ensures professional-quality documents.
Overall, the design and feature set suit small to medium-sized offices prioritizing space efficiency and versatility.
Pros
- Rapid print speed of up to 42 pages per minute for high productivity
- Easy wireless setup with comprehensive mobile device printing options
- Expandable paper capacity and automatic duplex printing to save resources
Cons
- Monochrome output only; lacks built-in color printing capabilities
Balancing speed, quality, and ease of use, the Canon imageCLASS MF465dw II is an excellent choice for small businesses. Its flexible connectivity and multi-function features support diverse office needs, making it a dependable investment for those requiring monochrome printing and scanning. Compared to similar laser printers, it excels in maintaining swift operations with low noise output.
Compared to similar laser printers, it excels in maintaining swift operations with low noise output.
14. HP Color Laserjet Pro MFP 4301fdw Wireless All-in-One Color Laser
Bring efficiency and color excellence to your small business with the HP Color Laserjet Pro MFP 4301fdw. Designed for busy teams, this wireless all-in-one laser printer combines printing, scanning, copying, and faxing capabilities. Its professional color output and convenient features support up to 10 users smoothly.
Its professional color output and convenient features support up to 10 users smoothly.
The device offers rapid print speeds and smart connectivity while safeguarding your data. It’s built to handle everyday office demands with ease.
HP’s Color Laserjet Pro MFP 4301fdw delivers superb color prints at a speed of up to 35 pages per minute. The automatic two-sided printing and document feeder accelerate large print and scan jobs.
The printer’s intelligent Wi-Fi continuously searches for the strongest connection, ensuring steady wireless performance. Compatibility spans Windows, Mac, Android, Chromebook, and AirPrint, enabling printing directly from virtually any device. Security is enhanced through HP Wolf Pro Security that protects your printer and sensitive information with customizable settings.
Built for convenience, this model supports Ethernet and Bluetooth, along with app-based control for simplified user interaction. It works well in small office settings or team environments with up to ten people.
Combining speed, convenience, and professional output, this all-in-one solution fits perfectly into workflow demands.
Pros
- Fast color printing at 35 pages per minute with excellent detail.
- Seamless wireless connectivity with smart Wi-Fi and multi-platform compatibility.
- Strong security features via HP Wolf Pro Security to protect data.
Cons
- Requires original HP cartridges with chip, limiting third-party options.
The HP Color Laserjet Pro MFP 4301fdw offers reliable, vibrant color printing and versatile functionality ideal for small business teams. Its speed, security features, and user-friendly design make it a standout choice among similar all-in-one laser printers.
15. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Experience efficient and reliable printing with the HP Laserjet Pro MFP 3101fdw. Designed for small teams, this all-in-one device handles printing, scanning, copying, and faxing effortlessly. Black and white document production is fast, crisp, and professional, ideal for busy office environments.
Connectivity is seamless, thanks to intelligent Wi-Fi and multiple device compatibility. This printer adapts to your workspace, offering smooth workflow integration and robust security features to protect sensitive data.
Built to support teams of up to seven people, the HP Laserjet Pro MFP 3101fdw delivers speeds up to 35 pages per minute. Automatic duplex printing and an auto document feeder boost productivity by reducing manual handling. Scanning and copying are straightforward with a flatbed scanner and sharp resolution.
The device offers wireless printing from smartphones, tablets, and computers, supporting multiple platforms including Microsoft, Mac, and Android. Ethernet and Bluetooth connectivity options provide added flexibility.
Its sturdy build offers lasting durability and comes with intuitive touch controls for easy operation. With support for various media types and paper sizes, the machine adapts well to different office tasks. This printer is ideal for small offices, remote working teams, and professional document production where reliability and speed matter.
This printer is ideal for small offices, remote working teams, and professional document production where reliability and speed matter.
Pros
- High-speed printing at up to 35 pages per minute
- Automatic duplex printing and efficient document feeder
- Strong security features with HP Wolf Pro Security
Cons
- Prints only in black and white, limiting color document needs
The HP Laserjet Pro MFP 3101fdw stands as a dependable choice for small business environments. It balances performance, security, and ease of use to enhance office productivity. For teams looking for a solid all-in-one monochrome solution, this model offers excellent value and versatility.
For teams looking for a solid all-in-one monochrome solution, this model offers excellent value and versatility.
Top Printer & Scanner Picks for Small Business 2024
Cost and maintenance
When choosing the best printer and scanner for small business, it helps to weigh the initial purchase price against longterm costs to find the right balance. While some devices may seem affordable upfront, replacement ink or toner cartridges can end up being quite expensive over time, impacting your overall budget.
Additionally, selecting a model known for ease of maintenance and straightforward troubleshooting can save valuable time and reduce downtime, keeping business operations smooth. Simple setup instructions, user-friendly design, and readily available customer support contribute to hassle-free upkeep, making the device more reliable for everyday tasks.
Considering these factors together creates a smart investment that supports productivity without frequent disruptions.
Speed and efficiency
When choosing the best printer and scanner for small business use, speed and efficiency are key factors that can greatly impact daily operations. Printers with a higher pages per minute (PPM) rate allow for faster document output, reducing wait times during busy work hours.
Alongside printing speed, the scan speed and the ability to handle batch processing efficiently can save valuable time, especially when managing large volumes of paperwork. A quick warmup and first page out time ensures minimal delays from the moment the device is powered on or receives a task, which helps maintain a smooth workflow. Considering these features together helps in selecting a device that supports both productivity and reliability in a small business environment, ultimately contributing to smoother administrative tasks and improved overall efficiency.
Functionality and features
When selecting a device that combines printing and scanning functionalities for a small business, it pays to focus on features that offer convenience and efficiency. Devices that provide allinone capabilities allow users to print, scan, copy, and even fax using a single machine, saving space and reducing clutter in a busy office environment.
An automatic document feeder (ADF) is another valuable addition, enabling quick batch scanning or copying of multiple pages without the need to feed each sheet manually. These features collectively support smoother day-to-day operations, making it easier to manage paperwork and digital records efficiently.
When choosing a model, it helps to consider the volume of documents typically handled as well as connectivity options that fit the office setup, ensuring a seamless integration into existing systems.
Connectivity and compatibility
When choosing a printer and scanner for your small business, connectivity and compatibility play a significant role in how seamlessly your devices integrate into your daily workflow. Wireless connections offer the convenience of printing and scanning without being tethered to a physical spot, enabling multiple users to share the device through Wi-Fi. On the other hand, wired connections typically provide a more stable and faster link, which can be beneficial in environments where network interference is a concern.
On the other hand, wired connections typically provide a more stable and faster link, which can be beneficial in environments where network interference is a concern. Mobile and cloud printing options add flexibility by allowing documents to be sent directly from smartphones or tablets, as well as storing and accessing scanned files in cloud services for easy sharing and backup. Compatibility with different operating systems such as Windows, macOS, and even Linux ensures that your office devices can communicate smoothly with the printer and scanner, reducing hassles and saving time.
Choosing a device that supports a wide range of connection choices and is compatible with your current software setup will enhance productivity and reduce technical headaches as your small business grows.
Print and scan quality
Print and scan quality plays a significant role in determining the effectiveness of a printer and scanner for small business use. Resolution and DPI specifications directly influence how sharp and clear both printed documents and scanned images appear, with higher DPI values offering finer detail and smoother gradients. Color accuracy and detail are particularly important when producing marketing materials or client presentations, as true-to-life colors and subtle shading can enhance professionalism and impact.
Color accuracy and detail are particularly important when producing marketing materials or client presentations, as true-to-life colors and subtle shading can enhance professionalism and impact. When scanning, clarity ensures that text is readable and images retain their original quality, while support for various file formats provides flexibility in how documents are saved and shared, whether in PDF, JPEG, or TIFF. Paying attention to these features can make a noticeable difference in daily tasks and overall productivity.
Size and design considerations
When selecting the best printer and scanner for small business use, paying attention to size and design considerations can greatly impact your workspace efficiency. A compact physical footprint helps free up valuable desk space, especially important in smaller offices where every inch counts. Quiet operation during printing and scanning tasks minimizes disruptions, allowing for a more focused work environment and better client interactions.
Additionally, machines built with robust materials offer durability that withstands the demands of daily business use, providing reliability over time and reducing the need for frequent repairs or replacements. Balancing these factors will help you choose a device that not only meets your technical needs but also integrates seamlessly into your office setup.
Frquently Asked Questions
What Are The Top Features To Look For In A Printer And Scanner For A Small Business?
When choosing a printer and scanner for a small business, key features to consider include print quality, speed, and reliability. A printer with high resolution ensures professional documents, while fast print speeds help maintain productivity. Look for devices that support multiple connectivity options, such as Wi-Fi, Ethernet, and USB, to easily integrate with various devices. Additionally, scanning capabilities should offer high resolution and automatic document feeding to handle multiple pages efficiently. Duplex printing and scanning save time and paper, and compatibility with different file formats aids in smooth workflow. Cost-effectiveness and ease of maintenance are also important for small business needs.
Which Printer And Scanner Models Offer The Best Value For Small Business Owners?
For small business owners, the **Brother MFC-L2750DW** is an excellent all-in-one printer and scanner offering great value. It provides fast printing speeds, reliable wireless connectivity, and high-quality scanning, making it ideal for everyday office tasks. Its affordable price and low-cost toner cartridges help reduce operational expenses, which is crucial for small businesses. Another top choice is the **Epson EcoTank ET-2850**, known for its refillable ink tanks that significantly lower ink costs over time. It delivers sharp print quality and versatile scanning options, including duplex scanning. Both models balance performance, cost-efficiency, and functionality, making them suitable investments for small business needs.
What Budget-Friendly Printer And Scanner Options Are Suitable For Small Business Use?
For small business use, budget-friendly printer and scanner combos like the Epson EcoTank ET-2850 and Canon PIXMA TR4520 are excellent choices. The Epson EcoTank offers low-cost ink refills and high page yields, making it economical for frequent use. The Canon PIXMA TR4520 provides reliable printing and scanning with user-friendly features, suitable for everyday office tasks. Both models support wireless connectivity, allowing easy printing and scanning from multiple devices. Their compact design and multifunction capabilities make them ideal for small office spaces without compromising on quality or functionality.
How Do All-In-One Printer And Scanner Devices Compare To Separate Units For Small Businesses?
All-in-one printer and scanner devices offer small businesses the convenience of combining multiple functions into a single unit, saving valuable office space and often reducing upfront costs. They simplify workflows by providing printing, scanning, copying, and sometimes faxing capabilities in one device, which can be particularly beneficial for businesses with limited space and budget. However, separate units tend to provide higher performance and durability, with specialized features tailored to either printing or scanning tasks. For businesses with higher volume or quality demands, standalone devices may offer better speed, image quality, and reliability over time. Ultimately, the choice depends on the business’s specific needs and priorities.
How Can A Reliable Printer And Scanner Improve Workflow And Productivity In A Small Business?
A reliable printer and scanner can significantly enhance workflow and productivity in a small business by ensuring quick and efficient handling of documents. High-quality printing reduces errors and reprints, saving time and resources, while a dependable scanner enables fast digitization of physical documents for easy sharing and storage. This streamlines communication and record-keeping, allowing employees to focus on core tasks rather than troubleshooting equipment. Moreover, reliable devices minimize downtime caused by technical issues, which can disrupt work schedules and delay projects. Consistent performance from these tools supports smooth operations, helping the business meet deadlines and maintain professionalism with clients. Overall, investing in dependable printing and scanning technology contributes to a more organized, efficient, and productive work environment.
Conclusion
Choosing the best printer and scanner for small business involves balancing print quality, speed, connectivity options, and cost-efficiency. While some models excel in producing sharp documents and vibrant images, they may come with higher upfront costs or occasional maintenance needs.
Conversely, budget-friendly options may lack advanced features or slower scanning speeds but still fulfill essential office tasks effectively. Small businesses that require reliable, consistent performance for moderate volumes will find value in devices that combine multifunction capabilities with user-friendly interfaces. Considering these factors helps address concerns about durability, running expenses, and ease of integration within existing workflows.
Overall, selecting the right printer and scanner depends on specific business needs, and this careful evaluation supports making a confident, practical choice tailored to professional demands.
