Finding the right printer for a small business can be challenging, especially when balancing cost, quality, and reliability. Choosing a device that handles daily tasks without frequent issues is key to keeping operations smooth. The best office printer for small business needs offers a combination of efficiency, ease of use, and affordable running costs.
It fits well in limited spaces while delivering clear prints for documents, invoices, and marketing materials. This review will explore important features such as print speed, connectivity options, and overall value.
By the end, you’ll have a clearer picture of which office printer suits your small business requirements and budget.
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HP OfficeJet Pro 8125e Wireless All-in-O...
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Top Picks to Boost Your Workspace Efficiency and Productivity
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Check Price |
Our Top Picks 2  | HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, | Check Price |
Our Top Picks 3  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Check Price |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Discover efficiency and versatility combined with the Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer. Designed to handle the demands of small business environments, this all-in-one device offers print, scan, and copy functions in a sleek, space-saving body. It delivers crisp black-and-white documents with impressive speed and reliability.
It delivers crisp black-and-white documents with impressive speed and reliability.
Ideal for home offices and small workgroups, this laser printer provides multiple connectivity options alongside a user-friendly mobile app for remote management. Its compact size does not compromise performance, making it a practical choice for busy professionals seeking streamlined workflows without the bulk of traditional machines.
The Brother DCP-L2640DW stands out by combining high-quality printing and efficient scanning capabilities. Printing up to 36 pages per minute and scanning at speeds reaching
6 ipm for black-and-white, it supports fast productivity during peak workloads. The 50-page automatic document feeder simplifies multi-page tasks, saving users valuable time.
Connectivity is flexible with built-in dual-band wireless, Ethernet, and a USB interface, allowing seamless integration with various devices like laptops, smartphones, and tablets. The Brother Mobile Connect app adds convenience by enabling printing and scanning from mobile devices anytime.
Durability is reflected in its sturdy design, and users can easily adjust print settings such as density and toner usage. Genuine Brother toner cartridges and the Refresh EZ Print Subscription further ensure consistent output quality and help avoid toner shortages. This printer accommodates diverse media types, including envelopes and vouchers, aligning well with diverse office needs.
Pros
- Fast printing and scanning with a 50-page auto document feeder
- Dual-band wireless and Ethernet connectivity for multiple device access
- Compact, durable design suited for small business environments
Cons
- Setting up wireless connectivity via console buttons requires patience
With its blend of speed, connectivity, and build quality, the Brother DCP-L2640DW is a dependable choice for small businesses and home offices. It balances performance with convenience, making everyday printing and scanning straightforward and efficient.
2. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Effortlessly manage your home or small office printing needs with the HP OfficeJet Pro 8125e Wireless All-in-One Printer. Designed to combine convenience with professional-quality output, this device offers reliable performance and wireless connectivity. It is an ideal choice for users seeking efficiency without complexity.
Compact yet versatile, it fits neatly into any workspace and supports a variety of printing tasks. From quick document printing to scanning and copying, quality and speed meet ease of use seamlessly.
The HP OfficeJet Pro 8125e delivers sharp, vibrant prints with resolutions up to 4800 x 1200 dpi on photo paper. Its all-in-one design handles printing, copying, and scanning smoothly, making it a practical solution for home offices or small businesses. The printer supports automatic duplex printing, saving paper and time during double-sided jobs.
Setup is straightforward, and wireless technology allows printing directly from smartphones and laptops using the dedicated app. Its flatbed scanner with a single-sided automatic document feeder adds multitasking flexibility. The printer supports various paper sizes and boasts a respectable input capacity of up to 225 sheets.
Engineered with dye-based inks and 512 MB memory, it produces clean, detailed documents and photos while maintaining reliable connectivity through Ethernet and USB interfaces. Included ink cartridges get you started immediately, and the device comes with a one-year limited warranty plus the option to extend coverage.
Overall, it balances performance, build quality, and convenience exceptionally well, making it a smart pick for home office users wanting consistent results without fuss.
Pros
- High-quality color and black-and-white printing with sharp detail
- Wireless connectivity paired with a convenient mobile app for seamless printing
- Automatic duplexing for efficient two-sided printing
Cons
- Single-sided automatic document feeder limits duplex scanning capabilities
Combining ease of use with dependable print quality, the HP OfficeJet Pro 8125e stands out as a valuable addition to small workspaces. Its wireless features and compact design support day-to-day productivity without hassle, making it a solid, practical choice for reliable printing and copying tasks.
3. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Introducing the HP Color LaserJet Pro MFP 3301sdw, designed to deliver exceptional printing, scanning, and copying performance for small business environments. Its vibrant color output and robust features make professional-quality document management effortless. Experience reliable speeds and sharp prints that meet daily office demands with ease.
Experience reliable speeds and sharp prints that meet daily office demands with ease.
Built for productivity, this all-in-one device combines fast color printing with automated functions to streamline your workflow. Whether working remotely or in the office, the wireless capability ensures seamless connectivity across multiple devices.
The HP Color LaserJet Pro MFP 3301sdw blends efficiency and quality with next-generation TerraJet toner technology. Prints reach up to 26 pages per minute in both black and color, reducing wait times and boosting output.
Color accuracy and sharp image resolution are maintained, enhancing the professionalism of reports and marketing materials.
Constructed with a 250-sheet input tray and automatic duplex printing, it handles large jobs with fewer interruptions. The flatbed scanner and auto document feeder support multipage scanning and copying tasks, making multi-functionality a strong suit. Users benefit from intuitive setup and operation via a bright color touchscreen.
Connectivity options include Ethernet, USB, and wireless, which allow easy integration with smartphones and computers. The device uses Original HP 218A and 218X toner cartridges, ensuring consistent reliability and print quality.
Pros
- Fast print speeds up to 26 ppm in both color and black
- Automatic duplex printing and 250-sheet capacity reduce manual work
- Vivid, sharp output with next-generation TerraJet toner technology
Cons
- Toner cartridge costs are higher compared to some competitors
With its dependable performance, crisp color output, and integrated features, the HP Color LaserJet Pro MFP 3301sdw provides a balanced solution for small business needs. It combines ease of use with professional-grade results, offering value that supports everyday office productivity.
4. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Experience hassle-free printing with the Epson EcoTank ET-2800 Wireless Color All-in-One Supertank. Designed to combine efficiency and vivid color output, it simplifies everyday office tasks and supports smooth workflow.
Cartridge-free technology eliminates frequent ink replacements, delivering significant savings and reducing waste. Connectivity options and user-friendly controls enhance operation, making it a reliable choice for small business needs.
The Epson EcoTank ET-2800 stands out with its innovative cartridge-free design. Rather than traditional cartridges, it uses refillable ink tanks that hold enough ink for thousands of prints, cutting down ink costs and interruptions. Print speeds reach up to 10 pages per minute, supported by Micro Piezo Heat-Free Technology for sharp and detailed documents.
Setting up wireless connections might require attention, but the printer’s control panel guides users clearly through the process. It handles envelopes, glossy photo papers, and plain sheets, offering versatile media support. The compact frame fits well in tight office spaces without sacrificing functionality.
With print resolutions soaring to 5760 x 1440 dpi, images and text come out vivid and professional. This all-in-one model includes scanning capabilities and integrates with mobile apps for seamless control.
Pros
- Significant savings with cartridge-free refillable ink tanks
- Sharp, high-resolution color and black-and-white printing
- Compact, lightweight design ideal for small office spaces
Cons
- Initial wireless setup can be somewhat unintuitive without using printer controls
Combining economical printing with quality results, the Epson EcoTank ET-2800 delivers dependable performance for small business environments. Its refillable ink system cuts ongoing costs, while crisp output maintains professionalism. For businesses that prioritize efficiency and ease, this printer fits seamlessly into daily operations.
5. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
The HP LaserJet Pro MFP 3101sdw is a reliable all-in-one laser printer designed to meet the needs of small offices and business teams. Combining speedy performance with professional-grade quality, this device enhances productivity while delivering crisp black-and-white prints.
Equipped with wireless capabilities and intuitive features, it helps streamline your daily printing, scanning, and copying tasks. Its robust build and user-friendly interface make it an excellent addition to any small to medium business environment.
Designed for professional settings, the LaserJet Pro 3101sdw offers a print speed of up to 35 pages per minute, ensuring quick turnaround for busy workloads. The quality of prints, reaching up to 1200 x 1200 dpi, guarantees sharp and clear documents every time.
Its 50-sheet automatic document feeder simplifies scanning and copying of multiple pages, improving overall efficiency. Connectivity options include Ethernet, USB, and dependable Wi-Fi that intelligently selects the strongest signal to maintain a stable connection.
The compact frame measures 7 x 5 x
5 x 3 inches, making it space-conscious without compromising functionality. Setup is straightforward, with helpful guides included and firmware that maintains security by only allowing genuine HP cartridges.
A one-year limited warranty backs its build quality, offering peace of mind.
Pros
- Fast printing speed of up to 35 ppm for black-and-white documents
- Automatic duplex printing and 50-sheet automatic document feeder
- Strong wireless connectivity with intelligent Wi-Fi for stable connections
Cons
- Restricts use to original HP toner cartridges only
The HP LaserJet Pro MFP 3101sdw balances speed, quality, and convenience, making it an excellent choice for small business offices. Its dependable performance and thoughtful features help maintain smooth workflows while delivering professional results every day.
6. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality color printing tailored for small business needs with the HP OfficeJet Pro 9125e. Designed to produce sharp brochures, presentations, and flyers, it combines speed and precision for everyday office tasks.
With smart features such as auto two-sided printing and wireless connectivity, this all-in-one printer fits seamlessly into any busy workspace. Its user-friendly touchscreen and robust security make it a reliable office companion.
The HP OfficeJet Pro 9125e is crafted to handle high-volume printing with speeds up to 22 pages per minute in black and 18 pages in color, ensuring quick turnaround without compromising quality. It features a 250-sheet input tray and an automatic document feeder for efficient multitasking. Print quality is enhanced by HP AI technology, which formats emails and web pages perfectly, removing unwanted content automatically.
Print quality is enhanced by HP AI technology, which formats emails and web pages perfectly, removing unwanted content automatically.
Setup is straightforward with wireless dual-band Wi-Fi, allowing easy connections through your smartphone or PC using the intuitive HP Smart app. The 7-inch color touchscreen offers a simple, phone-like interface for control and navigation.
7-inch color touchscreen offers a simple, phone-like interface for control and navigation. Security receives a boost through built-in HP Wolf Pro Security, which safeguards networks against cyber threats and malware.
Environmental responsibility is addressed with a design incorporating over 40% recycled plastic. With compatibility for HP Instant Ink, users can enjoy automatic ink delivery, avoiding unexpected shortages. This printer suits small offices requiring versatility, durability, and consistent print performance, offering value in a compact all-in-one package.
This printer suits small offices requiring versatility, durability, and consistent print performance, offering value in a compact all-in-one package.
Pros
- Fast print speeds with vibrant, professional-quality color output
- Advanced HP AI ensures precisely formatted prints with minimal waste
- Robust security features protect office networks from cyber threats
Cons
- May block use of non-HP ink cartridges due to firmware restrictions
This all-in-one printer delivers dependable performance and high-quality output, making it a solid choice for small businesses seeking efficient office solutions. Its combination of smart features, ease of use, and security sets it apart from many competitors in the inkjet market segment.
7. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Experience versatile printing, copying, and scanning with the Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer. Designed to fit comfortably in home offices, it offers reliable functionality without taking up much space.
Its wireless capabilities and cloud app connectivity make managing documents easier than ever. Expect sharp, vibrant prints that enhance your professional and personal projects.
The Brother Work Smart 1360 stands out with its multifunction design that handles print, copy, and scan tasks seamlessly. Compact yet powerful, it fits well in small workspaces without compromising on performance or output quality.
Connectivity options include wireless networking and USB, providing flexibility in how you interact with the printer. The color touchscreen allows quick access to cloud services such as Google Drive and Dropbox, simplifying direct printing and scanning from popular platforms.
Performance impresses with speeds reaching up to 16 ppm in black and white and 9 ppm in color. The included Brother Mobile Connect app enhances usability through mobile device integration and ink level monitoring, helping avoid unexpected interruptions. Build quality is solid, and the setup process is straightforward, even for users new to printer technology.
Build quality is solid, and the setup process is straightforward, even for users new to printer technology.
Pros
- Automatic duplex printing and a 20-sheet automatic document feeder boost productivity.
- Easy cloud integration through multiple popular services accessible from printer screen.
- Brother Mobile Connect app provides convenient mobile management and ink tracking.
Cons
- Ink usage may require monitoring for frequent color printing needs.
Combining functionality, wireless convenience, and cloud access, the Brother Work Smart 1360 offers an excellent solution for small business and home office environments. Its intuitive operation and reliable output make it a strong candidate among inkjet multifunction printers catering to moderate print volumes.
8. Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer with Laser Quality
The Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer offers a seamless blend of speed, quality, and versatility perfect for growing small businesses. Designed to deliver crisp laser-quality prints, it supports copying, scanning, and faxing with wireless convenience.
This machine stands out as a reliable workhorse that simplifies daily office tasks.
With fast print speeds and automatic duplex functions, it adapts well to busy environments needing consistent performance. Its compatibility with multiple devices and genuine Brother toner options makes maintenance straightforward. Whether printing contracts or color presentations, this printer fits right into a dynamic workspace.
Whether printing contracts or color presentations, this printer fits right into a dynamic workspace.
Engineered for efficiency, this all-in-one printer tackles various office needs including color and black-and-white prints. Print speeds reach up to 31 pages per minute, minimizing wait times for projects of any size. A single-pass duplex scanner and copier save valuable moments by handling both sides in one go.
A single-pass duplex scanner and copier save valuable moments by handling both sides in one go.
The build quality ensures durability, complemented by a modern design that fits well on any desk. Connecting is flexible with dual-band Wi-Fi, Ethernet, USB, and Wi-Fi Direct options, supporting laptops, smartphones, and tablets.
It supports media types such as card stock, envelopes, labels, and photo paper, accommodating diverse printing requirements.
This model is a solid match for small business environments that demand consistent output without frequent maintenance interruptions. The Brother EZ Print Subscription Service adds convenience by automatically supplying toner, helping to avoid unexpected downtime.
Pros
- Speedy printing and scanning with automatic duplex capability
- Multiple connectivity options including dual-band Wi-Fi and Ethernet
- Supports Brother genuine toner subscriptions for hassle-free supplies
Cons
- Color output suitable for documents but not optimized for high-quality photo printing
Combining reliable performance with convenient features, the Brother MFC-L3780CDW serves small businesses requiring a dependable all-in-one printer. Its balance of speed, print quality, and connectivity options makes it a practical choice over some inkjet alternatives prone to slowdowns and jams. For those prioritizing durability and fuss-free operation, this model delivers well without complexity.
9. Epson EcoTank ET-2803 Wireless Color All-in-One Cartridge-Free Supertank Printer with
Experience hassle-free printing with the Epson EcoTank ET-2803, a wireless color all-in-one cartridge-free supertank printer. Designed to meet small business needs, it delivers sharp prints, scans, and copies with minimal effort. Its compact size and refillable ink system make it an efficient and convenient office companion.
Reliable connectivity and easy maintenance simplify everyday tasks, while vibrant color output enhances documents and images. This model combines functionality with eco-conscious printing, making it a smart choice for growing workspaces.
The Epson EcoTank ET-2803 offers a cartridge-free printing experience using refillable ink bottles that reduce waste and lower running costs. Its compact design fits comfortably in small office spaces without compromising performance or quality. The flatbed scanner accommodates diverse scanning and copying needs efficiently, enhancing daily productivity.
The flatbed scanner accommodates diverse scanning and copying needs efficiently, enhancing daily productivity.
Setup might require some patience, but once connected via WiFi, managing print jobs from multiple devices becomes seamless. Print resolution reaches up to 5760 x 1440 dpi, delivering crisp black-and-white and color prints. Although it lacks automatic duplex printing, the straightforward simplex printing still supports a variety of media sizes from 4 x 6 photos to legal documents.
Power consumption remains low at 12 watts, contributing to energy savings over time. The included ink bottles provide generous coverage, while the printer’s user interface on the control panel makes firmware updates and connectivity adjustments accessible without extra tools. Its lightweight build simplifies placement and mobility within office environments.
Its lightweight build simplifies placement and mobility within office environments.
Pros
- Cartridge-free design with refillable ink bottles reduces costs and waste.
- Wireless connectivity supports multiple devices and easy remote printing.
- High print resolution produces sharp documents and vibrant color images.
Cons
- No automatic duplex (double-sided) printing feature included.
With its economical ink system and versatile functionality, the Epson EcoTank ET-2803 stands out as an effective solution for small businesses needing reliable, high-quality prints. Its ease of use combined with low operating costs make it appealing for professional environments focused on smart investment and productivity.
10. Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner,
Discover a printing solution crafted to meet the demands of small businesses without the hassle of frequent ink replacements. The Epson EcoTank ET-4800 combines cartridge-free convenience with sharp printing precision.
Its innovative design ensures you can print, scan, and copy with ease while enjoying consistent, vibrant results on various paper types.
At the heart of the Epson ET-4800 lies high-capacity ink tanks that eliminate the need for traditional cartridges. This feature makes printing more affordable and reduces environmental waste by cutting back on disposed cartridges. The EcoFit ink bottles simplify refills, allowing users to replenish ink cleanly and efficiently.
The EcoFit ink bottles simplify refills, allowing users to replenish ink cleanly and efficiently.
Performance-wise, this printer leverages Micro Piezo Heat-Free Technology to deliver crisp text and vivid color images. Whether printing documents or graphics, it maintains quality across plain and specialty paper alike.
Designed with compact dimensions and wireless connectivity, it fits effortlessly into small office spaces. Its compatibility with Ethernet and USB interfaces offers versatile connection options.
Pros
- Cartridge-free printing reduces ink costs and waste.
- High-resolution, heat-free print technology produces sharp, vibrant output.
- All-in-one design with scanner, copier, and wireless connectivity.
Cons
- Front pull-out paper tray feels less sturdy compared to the rest of the build.
The Epson EcoTank ET-4800 stands out as a cost-effective, multifunctional printer ideal for small businesses aiming to save on ink expenses without sacrificing quality. Its straightforward setup and reliable performance position it as a practical choice among cartridge-free printers.
11. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Meet the HP Laserjet Pro MFP 3101fdw, a robust wireless black & white all-in-one printer designed for small teams. It delivers fast print speeds while offering multifunction capabilities suited for busy office environments.
This printer combines professional-grade performance with easy-to-manage security options. It fulfills all essential functions such as printing, scanning, copying, and faxing, supporting efficient workflow for up to seven users.
Its automatic two-sided printing and document feeder accelerate your document handling with minimal effort.
Engineered to produce sharp black and white prints at a rate of up to 35 pages per minute, it suits small business demands perfectly. The HP Wolf Pro Security protects sensitive data through customizable settings that keep information safe.
Offering compatibility with multiple operating systems like Microsoft Windows, Mac, AirPrint, Android, and Chromebook, it integrates smoothly into any office environment. The device features a flatbed scanner, a 250-sheet input capacity, and automatic duplex printing, enabling high-volume output and versatility. Its compact size and
Its compact size and 1-pound weight make it suitable for small office spaces while delivering reliable performance.
Setup is quick, and the touchscreen control method eases operation for all users. This printer is best suited for small teams needing a dependable device for professional document creation, remote work setups, and cloud-based workflows.
Pros
- Fast printing speeds of up to 35 black-and-white pages per minute
- Advanced security features with HP Wolf Pro Security for data protection
- Flexible wireless connectivity including Wi-Fi, Ethernet, and Bluetooth
Cons
- Limited to black & white printing only
For small businesses requiring a versatile and secure monochrome printer, the HP Laserjet Pro MFP 3101fdw offers an excellent combination of speed, connectivity, and multifunction features. It meets the practical needs of office teams without unnecessary complexity or bulk.
12. HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality color printing with the HP OfficeJet Pro 9135e Wireless All-in-One Printer. Designed for busy office environments, it delivers sharp, vibrant prints suited for presentations, brochures, and everyday documents. Its wireless capabilities and fast print speeds enhance productivity without compromising quality.
Its wireless capabilities and fast print speeds enhance productivity without compromising quality.
Equipped to handle multiple tasks, this all-in-one device offers printing, copying, scanning, and faxing. Advanced security features protect your data, while an intuitive
Its sustainable design includes recycled plastics, combining eco-friendly construction with powerful performance.
The HP OfficeJet Pro 9135e stands out with its fast color print speed of up to 20 pages per minute and 25 pages for black prints. Two 250-sheet trays reduce the need for frequent refills, supporting heavy workloads efficiently. Auto duplex printing and a 35-sheet automatic document feeder add convenience to everyday tasks.
Auto duplex printing and a 35-sheet automatic document feeder add convenience to everyday tasks.
It’s equipped with dual-band Wi-Fi that adapts to connection issues without interrupting your workflow. The HP AI technology enhances print formatting to avoid wasted pages, trimming unwanted content for precise outputs.
Built with a 512 MB memory and high-resolution output of up to 4800 x 1200 optimized dpi, this printer ensures crisp and vivid results. Its one-year limited warranty, extendable through HP+, provides peace of mind. Ideal for small businesses and home offices, this model blends reliability, speed, and advanced features into a compact unit.
Ideal for small businesses and home offices, this model blends reliability, speed, and advanced features into a compact unit.
Pros
- Fast multi-function printing with auto duplex and efficient paper handling
- Robust wireless connectivity with dual-band Wi-Fi and HP app support
- Enhanced security with HP Wolf Pro Security to safeguard sensitive data
Cons
- Setup process and firmware updates can be time-consuming initially
Combining speed, functionality, and security, the HP OfficeJet Pro 9135e is a versatile choice for small business environments. Its advanced features and reliable performance make it a smart investment for users seeking professional prints and seamless workflow integration.
13. HP Color LaserJet Pro MFP 3301fdw Wireless All-in-One Color Laser
Upgrade your small business workspace with the HP Color LaserJet Pro MFP 3301fdw. Designed to deliver professional-quality color prints and versatile functionality, this all-in-one printer simplifies your daily tasks.
From printing to scanning and faxing, it handles multiple office needs efficiently and reliably.
Experience faster output speeds and smart connectivity that keep your workflow smooth. The compact design fits comfortably on your desk while offering high-capacity media handling. A smart choice for small teams aiming to boost productivity with vibrant, crisp documents every day.
A smart choice for small teams aiming to boost productivity with vibrant, crisp documents every day.
The HP Color LaserJet Pro MFP 3301fdw stands out with its advanced TerraJet toner technology, producing vivid colors and sharp details that enhance every business document. Print speeds reach up to 26 pages per minute for both black and color prints, ensuring quick turnaround on all your projects.
Equipped with double-sided automatic printing and single-pass 2-sided scanning, this model streamlines duplex tasks without manual intervention. The 250-sheet input tray reduces the need for frequent refills, making it suitable for busy office environments.
Wireless printing is supported through dual-band Wi-Fi with a self-reset feature, which actively resolves connectivity issues, minimizing downtime. The printer supports a variety of media, including envelopes and labels, broadening its usability.
Setup is straightforward even for non-technical users, with an intuitive interface and guided driver installation. Although the integrated scanner is functional, a dedicated standalone scanner is recommended for high-resolution scanning needs.
Ideal for small businesses and home offices, this printer’s all-in-one design merges multiple functions into a compact unit. It offers excellent value by handling essential office tasks with ease while maintaining professional print quality.
Pros
- Fast printing speeds up to 26 ppm for both color and black.
- Automatic double-sided printing and single-pass duplex scanning.
- Reliable wireless connectivity with dual-band Wi-Fi and self-reset.
Cons
- Integrated scanner is functional but less suitable for high-performance needs.
With its efficient printing capabilities and user-friendly setup, the HP Color LaserJet Pro MFP 3301fdw offers a solid office solution. It balances performance with convenience to support small business productivity reliably. Compared to other models, it integrates key features without overwhelming desk space, making it a practical choice for professional environments.
14. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Experience reliable and efficient printing designed to elevate your small business operations. The Brother MFC-L3720CDW combines fast performance with sharp color printing in a compact, wireless package.
Its multi-functionality covers scanning and copying, providing essential office tools in one device. You’ll appreciate the seamless integration with modern workflows and mobile connectivity features.
The Brother MFC-L3720CDW stands out with printing speeds reaching up to 19 pages per minute. This ensures daily tasks move quickly without compromising laser-quality output. The device supports automatic duplex printing, helping reduce paper usage effortlessly.
The device supports automatic duplex printing, helping reduce paper usage effortlessly.
Connectivity options include dual-band wireless networks and Wi-Fi Direct, making it easy for several team members to connect simultaneously. A
5-inch color touchscreen offers intuitive control with customizable shortcuts and direct access to cloud services like Google Drive and Dropbox.
Paper handling is managed through a 250-sheet adjustable tray plus a 50-sheet auto document feeder, supporting uninterrupted printing and copying. Built for durability, it handles various media types such as labels, cardstock, and envelopes with a flatbed and sheetfed scanner.
This printer suits small offices seeking reliable color laser printing combined with scanning and copying capabilities. It balances great functionality and ease of use while enabling mobile print management via a dedicated app.
Its well-rounded performance supports busy work environments efficiently.
Pros
- Fast print speed with laser-quality color output
- Comprehensive wireless options including dual-band Wi-Fi
- Smart touchscreen controls with cloud access shortcuts
Cons
- Not suited for high-quality photo printing
Overall, the Brother MFC-L3720CDW offers an excellent balance between color performance, multi-functionality, and connectivity. It is a strong choice for small businesses needing dependable office printing and scanning without unnecessary complexity.
15. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Experience high-speed efficiency with the Brother Professional Laser Printer All-in-One, designed to meet the demands of busy small businesses. Combining printing, scanning, and copying in one sleek device, it delivers professional-quality results without compromising speed.
Its compact design fits well in office spaces, offering versatile connectivity options for seamless sharing. This printer is engineered to enhance your workflow and handle large tasks effortlessly.
The Brother MFC-L5915DW excels in fast business printing and copying, producing up to 50 pages per minute with crisp, monochrome output. Its use of an ultra high-yield toner cartridge lowers ongoing expenses, making it economical for regular use.
The 70-page auto document feeder supports double-sided scanning at rapid speeds, improving document handling efficiency.
Connectivity is versatile with built-in Gigabit Ethernet and dual-band Wi-Fi, allowing multiple devices to connect with ease. The device supports various media types, including card stock and envelopes, catering to diverse office needs.
Setup and operation are straightforward, with voice control integration via Amazon Alexa and Vera. This all-in-one printer’s intuitive design suits laptops, smartphones, and tablets, making it accessible for various users. It stands out as a practical choice for small businesses seeking reliable, high-volume printing without sacrificing quality or speed.
It stands out as a practical choice for small businesses seeking reliable, high-volume printing without sacrificing quality or speed.
Pros
- Fast printing and copying speeds up to 50 pages per minute
- Cost-effective with ultra high-yield toner cartridges for lower expenses
- Supports duplex scanning with a 70-page auto document feeder
Cons
- Monochrome printing only, no color output available
The Brother Professional Laser Printer All-in-One balances speed, quality, and cost-efficiency. Its multifunction capabilities and user-friendly features make it a smart choice for small offices seeking reliable results without compromise.
Top Tips for Choosing the Best Office Printer for Your Small Business Success
Operating costs and consumables
When evaluating the ongoing expenses of a printer, paying attention to the cost of ink or toner cartridges is key since these often represent the largest part of maintenance spending. Choosing models that offer high-yield cartridges or compatible refill options can greatly reduce how frequently replacements are needed and help manage budget more effectively. Energy efficiency also plays a role in long-term savings; printers designed to consume less power not only contribute to environmental friendliness but also lower electricity bills over time.
Energy efficiency also plays a role in long-term savings; printers designed to consume less power not only contribute to environmental friendliness but also lower electricity bills over time. Weighing these factors alongside your typical printing volume and expected usage patterns will help select a device that balances quality output with manageable running costs.
Print volume and speed
When choosing the best office printer for small business, understanding your monthly printing needs helps in selecting a model that can handle your workload without frequent maintenance or replacement. Estimating how many pages your team prints each month provides a baseline for appropriate printer capacity.
Consider the pages per minute ratings as an indicator of how quickly the printer can process tasks, which is especially important during busy workdays where efficiency matters. Different printers handle complex jobs such as color graphics or double-sided prints at varying speeds, so taking into account the nature and frequency of your print jobs helps identify a device capable of managing detailed documents without lag. Balancing these factors will lead to a printer that supports your workflow smoothly and meets your business demands effectively.
Connectivity and compatibility
When choosing the best office printer for small business needs, paying attention to how the device connects with your existing hardware and devices matters greatly. Some printers offer both wired and wireless connection options, allowing users to decide between the stability of an Ethernet or USB cable and the flexibility of Wi-Fi access. Wireless printers often support mobile printing features such as AirPrint for Apple users or Google Cloud Print for Android and other platforms, which make printing directly from smartphones and tablets convenient and straightforward.
Evaluating the compatibility of the printer with different operating systems like Windows, macOS, or Linux will ensure smooth integration into your work environment without the hassle of additional drivers or software conflicts. Considering these factors will help you find a printer that fits seamlessly into your business’s workflow and supports various device types efficiently.
Printer types and technology
Choosing the right printer for a small business involves understanding the fundamental differences between inkjet and laser models. Inkjet printers typically excel in producing vibrant color prints, making them suitable for businesses that require high-quality images or marketing materials.
On the other hand, laser printers often offer faster printing speeds and lower cost per page, especially for monochrome documents, which can be beneficial for everyday office paperwork. When deciding between color and monochrome printing, consider the nature of your business tasks—some require full color for presentations, while others primarily need clear, crisp black and white text. Many small businesses find multifunction printers appealing because they combine printing, scanning, copying, and faxing into one device, saving space and streamlining workflow.
It’s also wise to evaluate factors such as print volume, connectivity options like Wi-Fi or Ethernet, and running costs to make sure the printer aligns well with your daily business needs and budget constraints.
Print quality and resolution
When selecting the best office printer for small business, understanding dpi, which stands for dots per inch, plays a significant role in determining the sharpness and clarity of printed documents. A higher dpi means finer detail, particularly beneficial for graphic-heavy materials, while standard dpi levels efficiently handle everyday text documents.
Conversely, businesses requiring quality images or marketing flyers should consider devices offering enhanced dpi capabilities. Some printer brands enhance print quality through proprietary technologies that help produce sharper lines, deeper blacks, or more vibrant colors, contributing to a polished professional appearance.
Considering these factors in tandem helps match print quality features to specific use cases, making the purchasing process smoother and more aligned with business requirements.
Size, design, and userfriendliness
Choosing the best office printer for small business involves paying close attention to size, design, and user friendliness to make sure the device fits comfortably within your workspace and daily workflow. The physical footprint of the printer plays a significant role, especially when office space is limited, so selecting a model that is compact yet capable can save valuable room. How easy the printer is to set up and operate on a daily basis can greatly affect productivity, as seamless installation and straightforward maintenance reduce downtime and technical frustration.
User interface and display features also contribute to user friendliness; a clear, intuitive control panel or touchscreen allows quick access to functions without needing to consult the manual repeatedly. Balancing these factors helps in finding a printer that not only meets the technical requirements but also supports a smooth and efficient work environment.
FAQ’s
Which Printers Offer The Best Balance Of Cost And Performance For Small Business Use?
Printers from brands like Brother and HP, particularly their multifunction laser models, offer the best balance of cost and performance for small business use. These printers provide reliable print quality, efficient speeds, and affordable running costs, making them ideal for everyday office tasks.
What Features Should I Look For In The Best Office Printer For A Small Business?
Look for an office printer with reliable print quality, fast printing speeds, and cost-effective ink or toner usage. Additional features like wireless connectivity, multi-function capabilities (scan, copy, fax), and a compact design are also important for a small business.
How Important Is Wireless Connectivity In A Small Business Office Printer?
Wireless connectivity is crucial in a small business office printer as it enables seamless printing from multiple devices without the need for physical cables, increasing flexibility and efficiency. It also simplifies setup and allows for easier sharing among employees, enhancing overall productivity.
What Are The Top-Rated Office Printers For Small Businesses In 2024?
The top-rated office printers for small businesses in 2024 include the HP LaserJet Pro M404dw for its fast printing and reliable performance, and the Brother MFC-L3770CDW for its versatile all-in-one features and color printing. Both models offer efficient printing solutions tailored to meet the demands of small business environments.
Are Inkjet Or Laser Printers Better For Small Business Office Needs?
For small business office needs, laser printers are generally better due to their faster printing speeds, higher efficiency, and lower cost per page. Inkjet printers may be suitable for businesses requiring high-quality color prints but typically have higher maintenance costs.
Conclusion
Choosing the best office printer for small business involves balancing print quality, speed, cost-efficiency, and features. While some models offer excellent wireless connectivity and compact design ideal for limited office space, others may lack in durability or have higher ink expenses. Small businesses with moderate printing needs benefit most from versatile printers that handle various media types without frequent maintenance.
For those concerned about ongoing costs, printers with refillable ink tanks provide significant savings over time. Although no single printer is perfect for every scenario, focusing on your business’s specific volume and function requirements will guide you toward the right choice.
Ultimately, selecting the best office printer for small business means finding a reliable, affordable solution that supports your daily operations without unnecessary complexity.
