Running a small business means juggling many tasks, and having reliable office equipment can make a real difference in daily productivity. A multifunction printer that can handle printing, scanning, copying, and sometimes faxing, all in one compact device, helps save both space and time.
The best multifunction printer small business models combine efficiency with user-friendly features tailored to smaller workspaces and budgets. These printers are designed for entrepreneurs, freelancers, and small teams needing consistent performance without complicated setups. In this review, you will find an honest evaluation of a popular multifunction printer, exploring its features, ease of use, and how it fits into a small business environment.
By understanding its capabilities and limitations, you can decide if this printer meets your office needs.
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Brother MFC-L3720CDW Wireless Color Lase...
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Discover Top Choices That Boost Efficiency and Save Space for Your Office Needs
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 2  | Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and | Buy Now |
Our Top Picks 3  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Buy Now |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Designed to meet the demands of busy small offices, the Brother DCP-L2640DW offers a compact solution combining printing, scanning, and copying. It delivers sharp black-and-white documents swiftly, fitting seamlessly into limited workspaces without compromising functionality.
With wireless capabilities and versatile connectivity, this device adapts well to multitasking environments. Ideal for small business owners who need reliable performance and easy mobile access, it merges efficiency with user-friendly operation.
The Brother DCP-L2640DW stands out as a monochrome laser printer with 3-in-1 functionality, blending print, scan, and copy features into one streamlined machine. It achieves print speeds up to 36 pages per minute, ensuring quick output for busy offices.
The 50-page automatic document feeder simplifies multi-page scanning and copying, reducing manual intervention.
Connection options are robust, including dual-band wireless, Ethernet, and USB, allowing multiple users to connect effortlessly. The integration with Brother Mobile Connect lets users print and scan directly from smartphones or tablets, enhancing convenience. Genuine Brother toner ensures consistent print quality, and the Refresh EZ Print subscription minimizes downtime by automatically replenishing supplies.
Genuine Brother toner ensures consistent print quality, and the Refresh EZ Print subscription minimizes downtime by automatically replenishing supplies.
Built with durability and ease of use in mind, the device offers automatic duplex printing and a high-resolution output of 1200 x 1200 dpi. Its compact design makes it suitable for limited desk space without sacrificing professional functionality. This model particularly serves home offices and small businesses needing dependable monochrome printing with supplemental scanning and copying tasks.
This model particularly serves home offices and small businesses needing dependable monochrome printing with supplemental scanning and copying tasks.
Pros
- Fast print speeds up to 36 ppm with crisp black-and-white quality
- Flexible connection options including dual-band wireless and Ethernet
- Automatic duplex printing and convenient 50-sheet auto document feeder
Cons
- Occasional paper jam issues with certain envelope sizes
This compact multi-function device delivers efficient workflow enhancements while maintaining reliable print and scan quality. Its flexible connectivity and mobile compatibility make it a practical choice for small offices aiming to optimize productivity with minimal setup challenges.
2. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Experience reliable and professional-grade printing with the Brother MFC-L3720CDW wireless color laser printer. Designed to meet the demands of small business environments, it offers fast print speeds and sharp laser-quality color output.
Enhance your office productivity through smart features and versatile functionality.
Combining printing, scanning, and copying in one compact device, the MFC-L3720CDW keeps workflows streamlined. It supports dual-band Wi-Fi, Wi-Fi Direct, and USB connectivity, allowing multiple users to print from various devices without hassle. The auto duplex printing and 250-sheet adjustable paper tray reduce interruptions during busy workdays.
An intuitive 5-inch color touchscreen helps navigate functions quickly and offers shortcuts for frequent tasks.
Constructed with quality materials, the printer balances durability and style while fitting comfortably into smaller office spaces. Print resolution reaches up to 2400 x 600 dpi, providing clear text and vivid graphics suited for business documents rather than photo-perfect images. With a 50-sheet auto document feeder, scanning and copying bulk documents becomes efficient.
This model supports several media types, including envelopes and cardstock, increasing versatility.
Remote management via a mobile app allows effortless monitoring of toner levels and printer status, essential for busy professionals. The printer uses four toner cartridges that last long under typical office printing volumes, contributing to cost-efficiency. It is well suited for small businesses or home offices requiring reliable and color-capable laser printing without overspending on advanced imaging features.
It is well suited for small businesses or home offices requiring reliable and color-capable laser printing without overspending on advanced imaging features.
Pros
- Fast printing speeds up to 19 pages per minute for high productivity
- Supports automatic duplex printing to save paper and time
- Easy wireless setup with dual-band Wi-Fi and mobile app control
Cons
- Not designed for high-quality photo printing or graphic-heavy images
Offering a combination of speed, connectivity, and multifunction features, the Brother MFC-L3720CDW stands out as an excellent choice for small businesses. Its dependable performance supports daily office tasks effectively, making it a worthwhile investment for those seeking versatile laser printing solutions.
3. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience vibrant color printing and dependable performance tailored for small business teams. The HP Color LaserJet Pro MFP 3301sdw combines speed and sharp quality to handle daily office tasks effortlessly.
Designed to support busy work environments, this all-in-one printer streamlines printing, scanning, and copying.
Designed to support busy work environments, this all-in-one printer streamlines printing, scanning, and copying. Its compact build fits comfortably in limited office spaces without sacrificing professional output.
Built by a trusted name in printing, it offers clear, consistent results at speeds up to 26 pages per minute in both color and black and white. Equipped with next-generation TerraJet toner, the printer produces vivid, sharp documents that bring your reports to life.
The inclusion of automatic two-sided printing and a 250-sheet tray enhances workflow, while the flatbed scanner and auto document feeder cover versatile scanning needs. Compatibility with smartphones and the HP Easy Scan app makes managing prints and scans intuitive.
The sturdy design delivers award-winning reliability capable of meeting demanding business volumes.
It uses Original HP 218A and 218X toner cartridges to maintain longevity and keep colors accurate. Small offices will benefit from its easy setup process, intuitive touchscreen, and network options including Ethernet and USB ports.
Pros
- High-quality color and black-and-white prints up to 26 ppm
- Supports automatic duplex printing and has a large 250-sheet tray
- Simple setup with intuitive touchscreen and mobile app control
Cons
- Toner cartridges can be costly compared to some laser printers
With a balanced mix of speed, sharp color output, and reliable features, the HP Color LaserJet Pro MFP 3301sdw stands out for small business use. It offers an efficient way to handle your everyday office needs while producing professional results every time.
4. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Experience streamlined printing with the HP LaserJet Pro MFP 3101sdw, designed to elevate productivity for small offices and teams. This versatile all-in-one laser printer delivers professional-quality black-and-white documents quickly and reliably.
Ideal for handling everyday business tasks, it combines fast print speeds with multifunction capabilities such as scanning and copying. Its compact design fits comfortably in busy workspaces while maintaining performance.
The HP LaserJet Pro MFP 3101sdw offers sharp text output at up to 1200 x 1200 dpi resolution, perfect for creating clean reports and presentations. Printing speeds reach up to 35 pages per minute, reducing waiting times during busy periods.
Equipped with a 250-sheet input tray and a 50-sheet automatic document feeder, it manages large print jobs and multi-page scans efficiently. Wireless connectivity keeps the device seamlessly linked to laptops, PCs, and smartphones, minimizing cable clutter.
Setup is straightforward, supported by dependable Wi-Fi that consistently maintains a strong connection. The included toner cartridge yields approximately 1000 pages, offering cost-effective printing with laser toner technology known for longevity. This printer suits small and medium-sized businesses that require volume and clarity.
Pros
- Fast print speed up to 35 ppm with professional text quality
- Automatic two-sided printing and 50-sheet document feeder
- Reliable wireless connectivity compatible with multiple devices
Cons
- Supports only HP toner cartridges with chip security
The HP LaserJet Pro MFP 3101sdw balances performance, efficiency, and features suited for small business environments. Its multifunction design and high-quality output provide a dependable solution for everyday office demands, outpacing many comparable models in speed and ease of use.
5. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Meet the HP Laserjet Pro MFP 3101fdw, a versatile all-in-one black and white printer designed for small teams. It excels at delivering professional-quality prints, scans, copies, and faxes with impressive speed and accuracy.
Designed to support up to seven users, this device combines efficiency with user-friendly features that streamline everyday office tasks. Its reliable connections and security options keep work running smoothly and safely.
Offering print speeds up to 35 black-and-white pages per minute, this printer quickly handles large volumes without compromising quality. Automatic two-sided printing and a multi-page document feeder add convenience during busy workdays. The scanner’s flatbed design supports various media types, enhancing document management capabilities.
The scanner’s flatbed design supports various media types, enhancing document management capabilities.
Connectivity options include intelligent Wi-Fi, Ethernet, Bluetooth, and USB, supporting a wide range of devices from laptops to smartphones. Compatibility with major operating systems like Windows, Mac, Android, and Chromebook ensures seamless integration in diverse setups. Additionally, HP Wolf Pro Security protects your printer and data with customizable security settings, reducing risks in shared environments.
Additionally, HP Wolf Pro Security protects your printer and data with customizable security settings, reducing risks in shared environments.
Its compact build and straightforward touch controls make it an ideal fit for office spaces with limited room. Featuring a 250-sheet input capacity and toner-based ink, it delivers consistent, sharp monochrome prints suitable for professional documents. This model meets the needs of small businesses seeking dependable performance and practicality in a single machine.
This model meets the needs of small businesses seeking dependable performance and practicality in a single machine.
Pros
- Fast print speeds with automatic duplexing for efficiency
- Wide device compatibility supporting wireless and wired connections
- Robust security with HP Wolf Pro safeguards to protect data
Cons
- Prints only in black and white, limiting color document needs
Reliable and feature-rich, the HP Laserjet Pro MFP 3101fdw combines speed, connectivity, and security. It stands out as a practical solution for small business teams requiring dependable monochrome document handling in one compact device. It balances performance and convenience without unnecessary complexity.
6. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Discover efficiency and reliability with the Brother Professional Laser Printer All-in-One. Designed for busy offices, it blends fast printing, scanning, and copying into a single, sleek device.
Its robust features support high-volume tasks, making handling paperwork effortless. Ideal for small businesses aiming for professional-quality output without delays, it provides a seamless work experience that keeps productivity high and costs low.
Experience sharp, clear prints with a maximum resolution of 1200 x 1200 dpi, suitable for all your essential documents. The machine manages up to 50 pages per minute, ensuring quick turnaround for demanding workloads. Its large 250-sheet capacity minimizes interruptions during busy print jobs.
The integrated 70-page auto document feeder supports two-sided scanning at speeds up to 56 images per minute. This feature simplifies digitizing multi-page documents and is complemented by a spacious document glass for handling legal-sized papers.
Equipped with wired Gigabit Ethernet and dual-band wireless networking, it offers versatile connectivity options for different office setups.
Built with durability in mind, the printer supports ultra high-yield toner cartridges, substantially reducing replacement frequency and lowering operating expenses. User-friendly controls, including voice command compatibility, add convenience. This all-in-one model suits small businesses that demand speed, quality, and cost-effectiveness in one compact design.
This all-in-one model suits small businesses that demand speed, quality, and cost-effectiveness in one compact design.
Pros
- Fast print and copy speeds of up to 50 pages per minute.
- High-capacity auto document feeder enabling efficient two-sided scanning.
- Low-cost operation with ultra high-yield toner options for extended use.
Cons
- Weighs 38.3 pounds, making it less portable for frequent relocation.
Combining speed, multifunction capability, and cost efficiency, the Brother MFC-L5915DW suits small business environments. It enhances daily workflows with reliable performance and flexible connectivity, standing out as an excellent choice among similar office printers.
7. HP Color Laserjet Pro MFP 4301fdw Wireless All-in-One Color Laser
Discover a reliable solution designed for small teams needing versatile functionality. The HP Color Laserjet Pro MFP 4301fdw combines printing, scanning, copying, and faxing into a single efficient device.
It is tailored to handle everyday office tasks with professional color output and smart features.
This machine offers seamless connectivity options and robust security to keep your workflows smooth. Ideal for a group of up to ten people, it supports wireless printing from various devices, making collaboration simple and effective.
The HP Color Laserjet Pro MFP 4301fdw delivers remarkable speed with up to 35 color pages per minute. Sharp details and vivid colors bring documents and reports to life.
Its intelligent Wi-Fi ensures a stable connection by finding the best network available. Security features powered by HP Wolf Pro guard your data and protect the device from threats. Users can print directly from mobile phones, laptops, or tablets using multiple platforms such as Microsoft, Mac, AirPrint, Android, and Chromebook.
Built to fit small office environments, this all-in-one printer is compact yet powerful, with a sturdy design and reliable performance. Setup is straightforward, and the touchscreen controller simplifies navigation.
Pros
- Fast and sharp color printing up to 35 ppm for efficient volume
- Secure printing with customizable HP Wolf Pro Security settings
- Multiple wireless and wired connectivity options for flexible use
Cons
- Requires original HP cartridges to avoid print restrictions
This multifunction printer stands out as a dependable choice for small business teams needing high-quality color prints and versatile document handling. Its fast output, solid security, and broad device compatibility make it a valuable addition to any compact office setup.
8. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
The Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer combines efficiency and versatility in a sleek design. It handles printing, copying, and scanning with ease, making it well-suited for home offices and small businesses that value compact, high-quality performance.
Its wireless functionality adds convenience to modern workflows.
Designed to support daily productivity, this multifunction printer offers seamless cloud app integration and fast print speeds. Users can enjoy sharp color and black-and-white documents along with automated features that enhance output quality and efficiency. The Work Smart 1360 stands out with smart controls and mobile-friendly options.
The Work Smart 1360 stands out with smart controls and mobile-friendly options.
The printer’s clean and compact build fits comfortably in limited workspaces. Its 8-inch color display simplifies menu navigation for printing, scanning, and copying tasks.
Integrated wireless and USB connections provide flexible setup options, tailored to different work environments.
Equipped with automatic duplex printing and a 20-sheet Automatic Document Feeder, it speeds up multi-page document handling. The 150-sheet input tray reduces frequent refills, improving workflow continuity.
Print resolutions reach up to 1,200 x 6,000 dpi, delivering vibrant and crisp output for text and images alike.
Controlled via the Brother Mobile Connect app, users gain remote access to monitor ink levels and manage print jobs effortlessly. The flatbed and sheet-fed scanner offer clear, fast scanning, suitable for a variety of media sizes up to legal dimensions. This printer balances practical features and ease of use, fitting well in environments requiring both speed and color accuracy.
This printer balances practical features and ease of use, fitting well in environments requiring both speed and color accuracy.
Pros
- Automatic duplex printing and a 20-sheet Automatic Document Feeder save time on multi-page documents.
- Wireless connectivity and mobile app support enable flexible device management.
- High-resolution color printing paired with fast print speeds improves overall workflow efficiency.
Cons
- Ink usage may vary, requiring consideration for users with high-volume color printing needs.
Offering a reliable balance between functionality and compact design, the Brother Work Smart 1360 delivers strong performance suitable for a range of small office demands. It provides excellent value with convenient features and quality output that fits the needs of modern users seeking a versatile all-in-one solution.
9. Xerox C325dni Wireless Printer – 35ppm Color Laser All in
The Xerox C325dni Wireless Printer delivers an all-in-one solution designed to streamline your office tasks. Combining printing, scanning, copying, faxing, and emailing, it fits perfectly in small business and home office settings.
Its compact design saves space without sacrificing power or speed.
Built for efficiency, it handles professional-quality color laser prints at up to 35 pages per minute. With robust monthly workloads up to 6,000 pages, it keeps pace with demanding tasks effortlessly.
Superior connectivity options add tremendous flexibility.
Equipped with automatic two-sided printing, the Xerox C325dni enhances productivity by reducing paper usage and manual intervention. The 250-sheet input tray supports uninterrupted large print jobs, ideal for busy offices.
Image output remains crisp and vibrant thanks to 1200 x 1200 dpi resolution and rich color quality.
Connectivity includes Wi-Fi, Wi-Fi Direct, Apple AirPrint, and Mopria support, enabling wireless printing from smartphones, tablets, and PCs. The printer’s setup process benefits from the Xerox Easy Assist App, which offers step-by-step guidance and remote support tools.
Designed for reliability, the printer delivers consistent results day after day with minimal downtime. Its versatile functions cover copying and faxing, completing an expansive office workflow.
Pros
- Multi-functionality in one compact device including print, scan, copy, fax, and email
- Wireless connectivity options supporting printing from multiple devices
- Fast print speed with automatic duplex printing for efficient workflow
Cons
- Web interface can feel cumbersome during initial setup of network features
The Xerox C325dni wireless printer stands out as a dependable multifunction printer suited for small businesses. Its balance of speed, quality, and connectivity suits busy workspaces. While setup may require some patience, the long-term benefits make it a practical choice among similar color laser printers.
10. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Deliver professional-quality documents with the HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer. This versatile device is tailored for small offices and businesses that require efficient, full-color printing without compromising on speed or clarity.
Combining printing, copying, scanning, and faxing into one compact design, it offers reliable performance and smart functionality. Its wireless connectivity and secure features keep your workflow smooth and protected.
The OfficeJet Pro 9125e supports fast print speeds up to 18 pages per minute in color and 22 pages in black and white. It delivers crisp, vibrant results with a maximum color resolution of 4800 x 1200 optimized dpi. Thanks to HP’s AI-powered technology, it formats web pages and emails efficiently by removing unwanted content, saving both ink and paper.
This all-in-one comes equipped with an automatic document feeder and duplex printing for convenience and productivity. The 250-sheet input tray helps reduce interruptions, making it ideal for small business demands. Additionally, the large
7-inch touchscreen features a friendly phone-like interface that simplifies printer management.
The device excels in wireless performance, utilizing dual-band Wi-Fi that detects and resolves connection issues automatically. Users can print, scan, fax, or copy directly from smartphones, tablets, or PCs via the HP Smart app. Security is enhanced through HP Wolf Pro Security that safeguards data against cyber threats.
Security is enhanced through HP Wolf Pro Security that safeguards data against cyber threats.
Constructed with over 40% recycled plastic, this printer combines environmental responsibility with robust build quality. Overall, it suits small businesses or home offices that need reliable, multi-functional printing with a strong focus on ease of use and print quality.
Pros
- High-quality color prints with sharp details and vibrant colors
- Fast printing speeds and automatic duplex for efficiency
- Wireless printing with user-friendly HP Smart app integration
Cons
- Paper tray adjustment can be less intuitive for letter-sized paper
The HP OfficeJet Pro 9125e offers a balanced mix of speed, quality, and functionality for small business settings. Its innovative features and strong security measures provide a dependable solution for everyday office tasks.
11. Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy,
Discover a compact and efficient printing solution designed to meet the demands of busy small offices. The Brother MFC-L2820DW combines versatile laser printing capabilities with copying, scanning, and fax functions in one space-saving device. Its monochrome laser technology delivers sharp black and white documents swiftly and reliably.
Perfect for professionals seeking a reliable all-in-one printer, it offers flexible connectivity and user-friendly operation. Whether managing day-to-day paperwork or handling multi-page documents, this multifunction printer streamlines workflow without compromising quality. Experience high productivity in a compact design with easy-to-access features.
Experience high productivity in a compact design with easy-to-access features.
The Brother MFC-L2820DW stands out with fast print speeds up to 36 pages per minute and a 50-page automatic document feeder for multi-page tasks. It supports wireless dual-band networking, Ethernet, and USB connections, allowing seamless integration into various office setups.
Its 7-inch touchscreen simplifies navigation and grants direct access to cloud services like Google Drive and Dropbox.
Genuine Brother toner cartridges paired with an optional Refresh EZ Print Subscription ensure continuous operation without toner worries.
Constructed with durable components, the printer delivers crisp text at resolutions up to 1200 x 1200 dpi. Automatic duplex printing helps reduce paper waste while enhancing professionalism.
The device’s compact footprint suits limited desk space while supporting legal-sized media. Overall, it balances performance, reliability, and ease of use, making it ideal for small businesses and home offices requiring dependable black and white document handling.
Pros
- Fast monochrome print speeds of up to 36 ppm to boost productivity.
- Multiple connection options including dual-band WiFi, Ethernet, and USB.
- Intuitive 2.7-inch touchscreen with cloud service integration for easy access.
Cons
- Initial setup may require downloading full driver packages for flawless operation.
This multifunction laser printer offers a reliable, space-saving solution perfect for managing everyday office tasks. With solid build quality and user-focused features, it delivers clear, fast printing and flexible connectivity that supports a variety of small business needs.
12. Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer with Laser Quality
Discover the power of the Brother MFC-L3780CDW, a wireless all-in-one printer designed to meet the needs of small business environments. Whether you need sharp color prints, fast scanning, or reliable faxing, this device delivers precision and efficiency in a compact form factor.
Combining laser-quality printing with multifunction versatility, it streamlines daily office tasks with ease. Its consistent, professional output helps keep your business communications clear and impressive.
The Brother MFC-L3780CDW stands out with its ability to manage printing, copying, scanning, and faxing in one device. It offers laser-quality digital color output at speeds up to 31 pages per minute, making it ideal for handling moderate workloads promptly. Additionally, the duplex scanning and copying features save time by processing both sides of documents simultaneously.
Additionally, the duplex scanning and copying features save time by processing both sides of documents simultaneously.
Connectivity options include dual-band wireless, Gigabit Ethernet, Wi-Fi Direct, and USB, providing flexible setup choices that fit most office environments. The printer supports a variety of media sizes and types, from cardstock to glossy photo paper, which adds convenience for different project needs.
Build quality reflects Brother’s reputation for reliability and durability. Genuine Brother toner cartridges ensure clear prints and reduce downtime with yield options including standard, high, and super high yield. For those concerned about running out of toner, the Refresh EZ Print Subscription Service offers an optional hassle-free replenishment system.
For those concerned about running out of toner, the Refresh EZ Print Subscription Service offers an optional hassle-free replenishment system. Setup is straightforward, supported by Android control and quick printing capabilities.
Pros
- Fast, laser-quality color printing with duplex scanning and copying
- Multiple wireless and wired connectivity options for easy integration
- Reliable performance supported by genuine Brother toner and subscription service
Cons
- Color print quality is suited for documents rather than high-resolution photos
For small businesses or home offices looking for dependable, multifunctional printing solutions, the Brother MFC-L3780CDW provides excellent value. Its combination of speed, quality, and user-friendly features supports efficient workflows without complexity.
13. Brother HL-L2480DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Discover efficiency and reliability with the Brother HL-L2480DW Wireless Compact Monochrome Multi-Function Laser Printer. Designed to streamline tasks in small offices and home workspaces, this device combines printing, scanning, and copying functions into a single compact unit.
The HL-L2480DW supports multiple connection options including dual-band wireless, Ethernet, and USB, ensuring seamless integration with various devices. With a user-friendly 7 touchscreen and mobile app control, managing print jobs becomes straightforward whether you’re at your desk or on the go.
7 touchscreen and mobile app control, managing print jobs becomes straightforward whether you’re at your desk or on the go.
Built to meet the demands of busy work environments, the Brother HL-L2480DW offers fast printing speeds of up to 36 pages per minute. Automatic duplex printing conserves paper and streamlines workflow. The 250-sheet input tray handles high-volume tasks without constant reloading, while its manual feed slot accommodates envelopes and specialty media easily.
The 250-sheet input tray handles high-volume tasks without constant reloading, while its manual feed slot accommodates envelopes and specialty media easily.
Operation is simplified through the intuitive touchscreen interface, allowing quick access to cloud services such as Google Drive and Dropbox. The integration with the Brother Mobile Connect app enhances remote management, toner tracking, and supply ordering, reducing downtime and hassle.
Durability shines through in the robust build, minimizing noise and producing consistent output. This model suits small businesses or home offices that require reliable monochrome printing without the fuss of ink cartridges, offering clear text quality and low maintenance.
Pros
- Fast printing speed up to 36 ppm with automatic duplex to save paper.
- Flexible connectivity including dual-band Wi-Fi, Ethernet, and USB options.
- Easy-to-use 2.7″ touchscreen and mobile app for remote printing and scanning.
Cons
- Only supports monochrome printing, no color output available.
The Brother HL-L2480DW stands out as a solid choice for those seeking a dependable monochrome multifunction printer. Its combination of speed, connectivity, and practical features makes it ideal for small business environments and home offices prioritizing efficiency and ease of use.
14. Canon imageCLASS MF465dw II – Wireless Duplex Laser Printer with
Efficient, reliable, and designed for busy offices, the Canon imageCLASS MF465dw II wireless duplex laser printer delivers outstanding monochrome printing with ease. It combines printing, scanning, copying, and faxing functions into a compact device suited for small business environments.
Experience fast output speeds of up to 42 pages per minute and sharp prints with a high-quality toner system. Its built-in wireless setup and mobile printing capability add convenience for any workspace.
Compact yet powerful, this multifunction printer offers a generous paper capacity with expandable trays to handle varied workloads. The 5-inch color touchscreen simplifies navigation and access to frequently used features, streamlining your daily tasks.
Built for smooth performance, the printer supports wireless and Ethernet connections, ensuring stable and hassle-free network integration. It uses Canon’s Genuine Toner 070 for crisp text and reliable page yields, minimizing interruptions. The machine’s quiet operation during rapid printing ensures a productive workspace free from distractions.
The machine’s quiet operation during rapid printing ensures a productive workspace free from distractions.
Designed with office security in mind, it allows multiple users with password protection, making it ideal for shared environments. Compatibility with mobile printing apps like Canon PRINT, Apple AirPrint, and Mopria Print Service further enhances user experience, catering well to small businesses seeking versatility and efficiency.
Pros
- High-speed printing up to 42 pages per minute with quick first-page output
- Wireless setup and mobile device printing for added flexibility
- Expandable paper capacity with automatic duplex printing and 50-sheet duplex ADF
Cons
- Monochrome printing only, no color output in this model
The Canon imageCLASS MF465dw II stands out as a robust and versatile machine tailored for small business needs. Its combination of speed, quality, and ease of use delivers excellent value, helping teams stay productive with minimal downtime.
15. Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print,
Meet the Brother MFC-L8930CDW, a versatile color laser all-in-one printer designed to keep up with active small business environments. Its compact size saves space without compromising reliable performance and professional quality output.
With a sharp, crisp printing capability for both black and color, this model effortlessly handles busy offices needing fast print speeds and advanced scanning features. Efficiency and security come standard, giving business users confidence in every task.
Brother’s MFC-L8930CDW impresses with its compact build that is 25% smaller than its predecessor, making it ideal for limited office spaces. It produces sharp documents at speeds reaching 33 pages per minute, enhancing productivity during high-volume printing tasks.
The printer includes a multipurpose tray allowing custom prints on a variety of media including envelopes and labels. Toner cartridges come with generous page yields, paired with optional super high yield replacements to help manage and lower running costs over time.
Scanning capabilities are robust, with a high-speed, two-sided scanner and an 80-page automatic document feeder. The 7-inch color touchscreen offers easy navigation and enables quick access to 64 custom shortcuts, streamlining routine functions like scan-to-email or fax.
Connectivity options include dual-band wireless and Gigabit Ethernet, making network setup flexible for any small business environment. Security features are layered, providing document protection and safeguarding network communication, while NFC allows convenient badge authentication.
Users benefit from ENERGY STAR certification and recyclable packaging, underscoring Brother’s commitment to sustainability. Although some find the accompanying software less polished, the hardware capabilities satisfy the demands of enterprise, office, and educational settings effectively.
Pros
- Fast print and scan speeds increase overall workplace efficiency
- Compact design fits comfortably in smaller spaces without sacrificing features
- Strong security protocols and NFC authentication enhance data protection
Cons
- Software applications, particularly for Mac and mobile, may feel outdated and unstable
Combining excellent print quality with fast operation and superior security, the Brother MFC-L8930CDW stands out as a dependable choice for small businesses seeking multifunction reliability. While requiring some workarounds with software, the overall performance and feature set justify its place in any busy office.
Top Multifunction Printers for Small Business in 2024
Connectivity options
When choosing a multifunction printer for a small business, it’s beneficial to focus on printers that offer a variety of connectivity choices. Support for WiFi and Ethernet allows seamless integration into different office setups, whether operating wirelessly or through a wired network, facilitating easy sharing among multiple users.
Compatibility with common business software ensures that printers work smoothly with applications used for document management and productivity, reducing setup time and boosting efficiency. Considering these features can help select a device that not only meets current needs but also accommodates diverse workflows and future expansion.
Print quality and speed
When selecting a multifunction printer for a small business, paying attention to resolution and color accuracy helps achieve professional-looking documents and vibrant graphics that can impress clients and partners. The number of pages produced per minute plays a significant role in maintaining workflow efficiency, especially during busy periods when quick turnaround times are necessary. Duplex printing capabilities add convenience by allowing automatic double-sided printing, reducing paper waste and contributing to cost savings.
Balancing these features according to daily printing tasks ensures a smooth operation without compromising on quality or speed, making the investment worthwhile for any growing business environment.
Functionality and features
When choosing a device for a small business, it’s helpful to prioritize a model that handles printing, scanning, copying, and faxing efficiently to meet various office needs. Seamless wireless connectivity adds convenience by allowing multiple users to print or scan directly from their smartphones, tablets, or laptops without cumbersome cables. Some devices also offer an automatic document feeder which streamlines the process of scanning or copying multiple pages quickly, saving time during busy workdays.
Opting for a printer that supports mobile device compatibility and includes an automatic document feeder can greatly enhance productivity and simplify daily office tasks.
Size and design
When choosing the best multifunction printer small business needs, it’s helpful to pay attention to physical dimensions and footprint since workspace can vary greatly. Selecting a model with a compact build that fits comfortably on or beside your desk without crowding your area makes daily use more convenient.
Additionally, considering noise levels during operation matters especially in smaller or shared office environments where loud printers can disrupt productivity. Printers designed to run quietly help maintain a focused atmosphere and reduce distractions throughout the workday.
Operating costs and efficiency
Choosing a multifunction printer for a small business involves keeping an eye on expenses related to ink or toner cartridges, which can vary widely depending on the model and brand. Some printers offer high-yield cartridges or refill options that help reduce ongoing costs.
Energy consumption is another aspect that affects both the environment and your electricity bill; many modern printers provide ecofriendly modes that lower power usage during idle times or optimize printing processes. Maintenance demands and the price of replacement parts such as print heads or drums also play a role in the overall cost of ownership. Selecting a printer that balances reliability with affordable servicing can save time and money over the long run, especially for businesses that rely on frequent printing.
Evaluating these factors alongside the device’s printing speed and quality helps in finding a solution that complements daily tasks without stretching the budget unnecessarily.
Support and warranty
When purchasing the best multifunction printer small business owners should pay attention to several key aspects. A good printer typically comes with a manufacturer warranty that covers parts and labor for a specific period, giving peace of mind against defects or malfunctions.
Availability of driver updates and software support also plays a significant role in maintaining compatibility with various operating systems and enhancing functionality over time. Considering these factors alongside printing speed, quality, and connectivity features will help in choosing a multifunction printer that meets business requirements effectively.
Frquently Asked Questions
What Features Should I Look For In The Best Multifunction Printer For A Small Business?
When selecting the best multifunction printer for a small business, prioritize features that enhance productivity and ease of use. Look for a device that combines printing, scanning, copying, and faxing capabilities to save space and cost. High print speed and quality, especially for color and black-and-white documents, are essential to handle varied business tasks efficiently. Additionally, consider connectivity options like Wi-Fi, Ethernet, and mobile printing to support multiple users seamlessly. Automatic document feeders, duplex printing, and user-friendly touchscreens further improve workflow. Reliable software integration and security features, such as secure printing and data encryption, are also key to protecting sensitive business information.
Which Multifunction Printers Offer The Best Value For Small Business Use?
For small businesses, multifunction printers that offer the best value typically balance printing speed, quality, and cost-effectiveness. Models like the Brother MFC-L2750DW and the HP OfficeJet Pro 9015 are popular choices. The Brother MFC-L2750DW provides reliable monochrome printing with robust scanning and copying features, making it ideal for text-heavy documents. Alternatively, the HP OfficeJet Pro 9015 offers excellent color printing quality and versatile connectivity options, including wireless and mobile printing. Both printers feature automatic duplex printing and efficient ink or toner usage, helping small businesses save on operational costs while maintaining productivity.
What Is The Average Cost Of A Reliable Multifunction Printer For Small Businesses?
The average cost of a reliable multifunction printer (MFP) for small businesses typically ranges from $200 to $600. This price bracket includes models that offer essential features such as printing, scanning, copying, and sometimes faxing, with decent print quality and speed suitable for moderate workloads. Higher-end MFPs with advanced capabilities like wireless connectivity, automatic document feeders, and enhanced security features may cost between $600 and $1,000. Investing in a reliable MFP ensures efficiency and durability, making it a valuable asset for small business operations.
How Do Multifunction Printers Help Improve Productivity In A Small Business Setting?
Multifunction printers (MFPs) enhance productivity in small businesses by consolidating multiple devices—printer, scanner, copier, and fax—into a single unit. This saves valuable office space and reduces equipment costs, allowing employees to access all necessary functions quickly without moving between different machines. The convenience of having these tools in one place streamlines workflows and minimizes downtime. Additionally, many MFPs offer wireless connectivity and mobile printing options, enabling workers to print or scan documents directly from smartphones or laptops. This flexibility supports faster communication and collaboration, helping small businesses operate more efficiently and respond promptly to client needs.
Are There Any Compact Multifunction Printers Ideal For Small Office Spaces?
Yes, there are several compact multifunction printers perfect for small office spaces. These printers typically combine printing, scanning, copying, and sometimes faxing functions into a single, space-saving device. Models like the HP OfficeJet Pro 9025 and Canon PIXMA TR8620 offer excellent performance without taking up much desk space. These compact multifunction printers often come with wireless connectivity, enabling easy sharing among multiple users in a small office. Their efficient design and versatile features make them ideal for enhancing productivity while maintaining a clutter-free workspace.
Conclusion
Choosing the best multifunction printer small business depends on balancing features like printing speed, quality, connectivity options, and cost efficiency. Many models offer robust printing, scanning, copying, and faxing capabilities, which can boost productivity and reduce the need for multiple devices. However, some printers may have a higher initial investment or specific maintenance requirements that could affect long-term expenses.
However, some printers may have a higher initial investment or specific maintenance requirements that could affect long-term expenses. This type of printer is most suitable for small businesses seeking an all-in-one solution that handles daily document tasks reliably without occupying excessive space. By carefully weighing the pros and cons based on your unique workflow and budget, you can confidently select a multifunction printer that meets your business demands without unnecessary compromises.
