Running a small business means handling many tasks at once, and finding reliable office equipment can be challenging. A multifunction printer that combines printing, scanning, copying, and sometimes faxing can save time and space, making daily operations smoother.
The best multifunction printer for small business offers a balance of efficiency and cost-effectiveness, designed specifically to meet the needs of tight workspaces and variable workloads. These devices help streamline document management without requiring extensive technical knowledge. This review will explore key features like print quality, speed, connectivity, and ease of use.
It will also highlight what sets the top options apart, helping you choose a printer that fits your business needs and budget without extra hassle.
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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Top Picks to Boost Efficiency and Streamline Your Office Tasks
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Check Price |
Our Top Picks 2  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Check Price |
Our Top Picks 3  | Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and | Check Price |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Introducing the Brother DCP-L2640DW, a compact monochrome multi-function laser printer crafted to excel in busy small business environments. Combining printing, scanning, and copying within a single device, it offers reliable performance with a minimal footprint.
Experience swift output with high-resolution black & white prints, while connectivity options adapt to various office setups seamlessly. This printer supports versatile media types and is designed for ease of use, making it a practical addition to home offices and business spaces alike.
The Brother DCP-L2640DW provides fast print speeds up to 36 pages per minute, reducing wait times during demanding workdays. Its 50-page automatic document feeder supports efficient scanning and copying, helping process multi-page jobs effortlessly. Reliable black & white print quality up to 1200 x 1200 dpi ensures professional documents every time.
Reliable black & white print quality up to 1200 x 1200 dpi ensures professional documents every time.
Connectivity includes dual-band wireless and Ethernet, enabling flexible network integration and allowing printing from multiple devices such as laptops, smartphones, and tablets. The included Brother Mobile Connect app extends control by letting users print and scan remotely from mobile devices with ease.
Built with durability in mind, the machine offers a sturdy design suitable for frequent use. Its compatible toner cartridges support subscription options for automatic supply replenishment, reducing downtime. This model fits well for users prioritizing speed, quality, and convenient wireless functionality without unnecessary extras like faxing.
Pros
- High-speed printing and scanning with a 50-page auto document feeder
- Flexible connectivity with dual-band wireless, Ethernet, and USB options
- Durable design paired with efficient toner subscription service
Cons
- Occasional paper jam issues when printing on certain envelope sizes
The Brother DCP-L2640DW stands out as a dependable monochrome printer that balances speed, connectivity, and usability for small businesses. Its solid build quality and flexible features support a variety of office tasks, making it a valuable asset for streamlined document management.
2. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
The HP Color LaserJet Pro MFP 3301sdw brings professional-grade printing to small business environments. Designed to handle the demands of busy offices, it combines printing, scanning, and copying in a compact, wireless all-in-one device. Its reliable performance supports efficient workflows and consistent high-quality color output.
Its reliable performance supports efficient workflows and consistent high-quality color output.
With a user-friendly interface and advanced features such as automatic duplex printing and a sizable input capacity, this multifunction printer offers practical solutions. It fits seamlessly into workspaces that require clear, vibrant document production without compromising speed or convenience.
The HP Color LaserJet Pro MFP 3301sdw delivers sharp, vivid color prints with its cutting-edge TerraJet toner technology. Printing speeds reach up to 26 pages per minute, maintaining consistent quality for both black-and-white and color documents.
It supports wireless connectivity alongside Ethernet and USB ports, enabling versatile connection options for desktops and smartphones. The flatbed scanner and auto duplex scanning improve productivity by simplifying multi-page tasks.
Built for durability and frequent use, this HP model features original HP toner cartridges that enhance print reliability. The device suits small teams or businesses needing an all-around office printer capable of managing professional documents, reports, and graphics with impressive clarity and efficiency.
Pros
- Fast color and black-and-white printing at up to 26 ppm
- Automatic duplex printing and scanning for time savings
- Wireless connectivity plus Ethernet and USB support
Cons
- Toner cartridges can be relatively expensive compared to similar models
For small businesses seeking dependable multifunction printing, this HP printer provides a balanced mix of quality, speed, and convenience. Its strong color accuracy and efficient features make it a valuable office tool, while different connectivity options offer adaptability to various working environments.
3. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Discover a reliable printing solution designed to enhance productivity in small business environments. The Brother MFC-L3720CDW combines laser-quality color printing with versatile scanning and copying features to handle various office tasks efficiently.
Equipped with wireless connectivity and a user-friendly touchscreen, it offers modern convenience aligned with professional performance. This multifunction printer is built to meet the demands of busy workspaces without compromise.
The Brother MFC-L3720CDW stands out by delivering sharp prints at speeds up to 19 pages per minute. Its color laser technology ensures your documents maintain clarity and professionalism.
An automatic duplex feature saves time and paper by printing on both sides seamlessly.
The 50-sheet automatic document feeder and 250-sheet adjustable paper tray minimize interruptions during large print jobs. Dual-band wireless networking and USB 0 connectivity allow multiple users to connect easily from different devices.
Managing workflow becomes straightforward with the 5-inch color touchscreen that offers 48 customizable shortcuts and access to cloud services like Google Drive and Dropbox.
Setup and everyday use are intuitive, supported further by a mobile app for toner monitoring and remote management. While not meant for high-quality photo printing, it excels in producing vivid graphics suitable for business documents. Its durable construction and efficient toner usage contribute to long-term savings and dependability in office environments.
Pros
- Fast print speeds with consistent laser-quality output
- Flexible connectivity options including dual-band Wi-Fi and USB
- Convenient touchscreen interface with cloud service integration
Cons
- Not ideal for professional-quality photo printing
Offering an impressive blend of speed, functionality, and connectivity, the Brother MFC-L3720CDW is a strong asset for small businesses. It balances performance with ease of use while delivering dependable results that keep office workflows smooth and efficient.
4. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Meet the Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer, designed to streamline daily tasks for both home users and small offices. It combines printing, copying, and scanning into a compact device, making it a practical addition to any workspace.
This printer offers vibrant, professional-quality prints and easy access to cloud services. Its user-friendly interface enhances productivity while maintaining an affordable, space-saving design.
The Brother Work Smart 1360 features automatic duplex printing, which efficiently manages double-sided documents without manual intervention. Its 20-sheet Automatic Document Feeder allows seamless multi-page scanning and copying to keep workflow moving. A 150-sheet paper tray accommodates various print jobs, reducing filler time during busy days.
Ease of use is highlighted with a 8-inch color display and multiple connection options, including wireless and USB.
The Brother Mobile Connect app simplifies device management from smartphones or tablets, improving the overall experience.
Print speeds reach up to 16 pages per minute in black and white, providing quick turnaround for everyday needs. Scanning quality rivals higher-end models and operates faster than many laser alternatives, while maintaining sharp, clear output. This model suits small offices needing reliable color prints without frequent refill demands.
Pros
- Automatic duplex printing for efficient double-sided tasks
- Strong wireless and USB connectivity options
- Easy setup with intuitive app and cloud integration
Cons
- Starter ink cartridges may require early replacement during high volume use
Balancing quality, speed, and convenience, the Brother Work Smart 1360 is a dependable ally for small business environments. It offers notable features uncommon at this price point while remaining easy to operate.
For users seeking a compact all-in-one printer with cloud connectivity, this model holds a strong position among competitors.
5. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Experience seamless printing with the HP LaserJet Pro MFP 3101sdw, designed specifically for small business environments. This wireless all-in-one laser printer delivers sharp, professional-quality black-and-white documents and supports printing, scanning, and copying at high speeds.
Its smooth operation and reliable connectivity help maintain productivity in busy office settings, making it an ideal choice for small teams. Enhanced features cater to everyday business needs efficiently.
The HP LaserJet Pro MFP 3101sdw offers robust performance with print speeds reaching up to 35 pages per minute. An automatic document feeder that holds 50 sheets, combined with a 250-sheet input tray, allows for uninterrupted printing tasks.
Auto duplex printing reduces paper use while delivering professional double-sided documents.
Designed with a 512 MB memory and compatible with various devices like laptops and smartphones, it supports wireless printing through dependable Wi-Fi connectivity. The flatbed scanner and ADF simplify multitasking, helping produce reliable copies and scans swiftly.
Built for durability and everyday office demands, it features a one-year limited warranty and uses HP laser toner cartridges with a high page yield, offering long-lasting print performance. Its compact design fits comfortably in small workspaces without compromising functionality.
Pros
- Fast print speed of up to 35 ppm for efficient workflow
- Automatic two-sided printing and 50-sheet automatic document feeder for multitasking
- Reliable wireless connectivity with multiple device compatibility
Cons
- Only supports cartridges with HP chips, limiting third-party toner options
Combining speed, reliability, and ease of use, the HP LaserJet Pro MFP 3101sdw stands out as a practical solution for small business printing needs. Its features align well with daily office demands, delivering consistent, high-quality output without complexity.
6. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Experience exceptional efficiency in your small office environment with the HP Laserjet Pro MFP 3101fdw. This wireless black and white all-in-one printer combines print, scan, copy, and fax functions in a compact design.
Designed for businesses of up to seven users, it delivers fast print speeds and secure connectivity options. Its auto 2-sided printing and document feeder significantly boost productivity, giving your office seamless multifunctional capability without compromising space or quality.
The HP Laserjet Pro MFP 3101fdw offers a robust feature set that supports professional document handling with ease. Print speeds reach up to 35 pages per minute, letting busy teams complete large print jobs swiftly. The automatic duplex printing and 250-sheet input capacity reduce manual tasks and paper handling.
The automatic duplex printing and 250-sheet input capacity reduce manual tasks and paper handling.
Connectivity options are diverse, including intelligent Wi-Fi, Ethernet, Bluetooth, and support for mobile printing platforms such as AirPrint and Android devices. This flexibility keeps your office devices continually connected and ready to print from any device seamlessly.
Security is enhanced through HP Wolf Pro Security, which safeguards printer data and protects sensitive business information. The user-friendly touch control panel and straightforward setup make operating this all-in-one printer convenient for various office environments.
It supports glossy films, photo papers, and labels, extending versatility beyond standard documents.
Its compact footprint and relatively low power consumption make it suitable for small teams collaborating remotely or on-site. Ideal for professional document printing and cloud-based workflows, this model stands out within its class for balanced performance and security.
Pros
- High-speed printing up to 35 ppm with automatic duplex support
- Robust connectivity options including Wi-Fi, Ethernet, Bluetooth, and mobile device compatibility
- Built-in HP Wolf Pro Security to protect sensitive data and printer settings
Cons
- Only supports black and white printing, limiting color document options
The HP Laserjet Pro MFP 3101fdw represents a reliable and efficient choice for small business users needing a multifunction device. It offers fast output, strong security measures, and flexible connectivity, making it an outstanding option among similar monochrome printers designed for busy office settings.
7. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Delivering rapid, high-quality printing and copying, the Brother Professional Laser Printer MFC-L5915DW is engineered for busy office environments. Its all-in-one capability combines scanning, copying, and printing in a sleek, dependable design that saves time and space.
Designed to handle demanding workloads, this monochrome laser printer meets the needs of small business users who require speed and efficiency without compromising on output clarity. Compact yet powerful, it streamlines daily document tasks effortlessly.
The Brother MFC-L5915DW offers a remarkable print speed of up to 50 pages per minute, making it an excellent choice for high-volume environments. Exceptional output at 1200 x 1200 dpi ensures professional-looking documents with sharp, clear text.
Connectivity options include Gigabit Ethernet and dual-band wireless networking, letting you share the printer seamlessly across wired and wireless networks. The ultra high-yield toner cartridge reduces operational costs by delivering up to 18,000 pages, ideal for budget-conscious businesses. Users also benefit from a large document glass that supports legal-sized originals.
Set up is straightforward, and voice control integration adds convenience. Despite its robust feature set, this multifunction printer maintains an intuitive interface suitable for all skill levels. Its sturdy construction and efficient workflow features make it a practical investment for offices aiming to enhance productivity and save on costs.
Pros
- High-speed printing and copying up to 50 ppm for efficient document handling
- Cost-effective ultra high-yield toner cartridge reduces frequency of replacements
- Flexible connectivity with both Gigabit Ethernet and dual-band wireless support
Cons
- Monochrome output only, which may not suit needs requiring color printing
Overall, the Brother MFC-L5915DW stands out as a reliable and efficient multifunction printer for small businesses. Its blend of speed, quality, and cost-saving toner options makes it a practical choice for professional environments seeking consistent performance without unnecessary complexity.
8. HP Color Laserjet Pro MFP 4301fdw Wireless All-in-One Color Laser
Discover a versatile printing solution tailored for small business teams aiming to boost productivity. The HP Color Laserjet Pro MFP 4301fdw combines speed, quality, and security in a compact design.
Ideal for offices with up to 10 users, this all-in-one device elevates everyday tasks with precision and convenience. Whether you need sharp reports or professional brochures, expect outstanding results with every job.
Designed for efficiency, the HP Color Laserjet Pro 4301fdw impresses with 35 color pages per minute and automatic two-sided printing. It includes an auto document feeder that speeds up scanning and copying, reducing wait times during busy workdays. Connectivity options such as Ethernet, Bluetooth, and intelligent Wi-Fi ensure constant readiness to print from multiple devices without hassle.
Security receives strong attention through HP Wolf Pro Security, offering customizable protections to keep your data and printer safe. The device supports a wide range of compatible operating systems, including Microsoft, Mac, Android, and Chromebook, enhancing flexibility across platforms.
The build quality is sturdy yet space-conscious, fitting smoothly into small office environments. Setup is straightforward with an Android-controlled interface, allowing users to manage print jobs via app easily.
This multifunction printer represents a strong investment for teams needing a reliable, fast, and secure color laser printer.
Pros
- Fast printing speed of up to 35 color pages per minute
- Advanced security features with HP Wolf Pro Security
- Wide device compatibility including mobile, PC, and tablets
Cons
- Requires original HP toner cartridges with chips for full functionality
This model stands out for small businesses seeking a robust multifunction printer that balances speed, quality, and security. Its ease of use and broad compatibility provide advantages over many competitors, making it a dependable choice for everyday office demands.
9. Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer with Laser Quality
The Brother MFC-L3780CDW offers a versatile solution for small businesses needing reliable printing, scanning, copying, and faxing in one compact device. Combining wireless convenience with laser-quality color output, it streamlines everyday document management with speed and clarity.
Designed to handle moderate workloads efficiently, this all-in-one printer balances performance and convenience. Its user-friendly features and sturdy build make it a dependable addition for offices aiming to boost productivity without complexity.
The MFC-L3780CDW stands out with its fast print speeds, reaching up to 31 pages per minute, reducing waiting times in busy work environments. Scanning is equally swift, thanks to a single-pass duplex feature that captures both sides of a document in one go.
Print resolution up to 2400 x 600 dpi ensures sharp text and vibrant color for professional documents. Using genuine Brother toner cartridges delivers consistent results and supports an optional subscription service for hassle-free replenishment.
Connectivity options include dual-band wireless, Gigabit Ethernet, Wi-Fi Direct, and USB, offering flexible setups across different office needs. Alongside flatbed and sheetfed scanning, it accepts various paper types and sizes, fitting diverse business tasks.
Setup is straightforward, with compatibility for Android control and mobile printing like AirPrint, which users find intuitive. Although the color output isn’t tailored for photo-quality prints, it provides bright and clear visuals suitable for presentations and reports.
This printer’s combination of speed, quality, and multifunction capabilities makes it ideal for small businesses, home offices, or anyone needing dependable document handling. It holds strong against competitors by minimizing jams and lengthy waits often experienced with older home office printers.
Pros
- Quick output with duplex scanning and printing to save time
- Clear and vibrant laser print quality for professional documents
- Versatile connectivity options including wireless and Ethernet
Cons
- Not designed for high-quality photo printing
The Brother MFC-L3780CDW is a reliable, efficient, and user-friendly multifunction printer that fits well into small business settings. Its consistent performance and flexible features make document handling easier and more productive, meeting everyday office demands with ease.
10. Xerox C325dni Wireless Printer – 35ppm Color Laser All in
Meet the Xerox C325dni Wireless Printer, a versatile all-in-one solution tailored for small businesses. It combines fast printing, scanning, copying, faxing, and emailing into one compact device, designed to handle busy office tasks with ease. Delivering professional quality and efficient performance, it fits perfectly in tight office spaces and busy workdays.
With print speeds reaching 35 pages per minute and automatic duplex printing, your documents come out crisp and vibrant every time. Wireless connectivity options allow printing from various devices, making it simpler to manage tasks whether at your desk or on the go. This printer’s reliability ensures constant productivity without frequent interruptions or delays.
The Xerox C325dni impresses with its multifaceted functionality suited to small and mid-sized businesses. It prints sharp text and color graphics at resolutions up to 1200 x 1200 dpi, ideal for producing brochures, presentations, and everyday business documents.
Its 250-sheet tray supports a variety of media types including cardstock and labels, reducing the need for frequent reloading.
Setup is straightforward with the Xerox Easy Assist App, guiding users through installation and offering real-time support. Built-in Wi-Fi, Wi-Fi Direct, Apple AirPrint, and Mopria compatibility provide seamless device connectivity, freeing your workspace from cables.
The automatic document feeder adds convenience for scanning multiple pages efficiently.
Designed for workloads up to 6,000 pages per month, this printer blends dependable output with energy-conscious operation. Its intuitive controls and a single USB port offer flexible ways to connect, while a simple web interface allows easy management of scan-to-network settings. Trusted by users for daily business needs, it balances high-quality results with user-friendly operation without overwhelming complexity.
Trusted by users for daily business needs, it balances high-quality results with user-friendly operation without overwhelming complexity.
Pros
- Fast print speeds up to 35 ppm with automatic duplexing
- Wide wireless compatibility including Wi-Fi Direct and Apple AirPrint
- Easy setup and management via the Xerox Easy Assist App
Cons
- Web-based interface may feel clunky initially
The Xerox C325dni stands out as a reliable, high-performance printer for small business environments. Its combination of speed, connectivity, and multifunction features makes it a smart investment for users who need consistent, professional-quality printing without complicated setup or management.
11. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Deliver professional-quality prints with ease using the HP OfficeJet Pro 8125e Wireless All-in-One Printer. Designed to combine efficiency with convenience, it brings seamless printing, scanning, copying, and faxing to your home or small office environment.
Wireless connectivity and a user-friendly app make printing from any device simple and fast.
Staying productive and reducing downtime is effortless with the reliable ink system and automatic duplex printing. This printer fits perfectly into busy workspaces that demand high-quality color output and dependable performance.
The HP OfficeJet Pro 8125e stands out with its vibrant color printing, reaching up to 4800 x 1200 optimized dpi, perfect for sharp documents and clear images. Its compact design takes up minimal space, measuring just
29D by 11W and weighing 6 pounds, fitting nicely on any desk.
It supports various media sizes, including standard letter and legal papers, enabling versatile printing needs.
Equipped with an automatic document feeder holding up to 225 sheets, this printer handles multi-page jobs quickly. The flatbed scanner supports one-sided scanning, while the duplex function automatically prints on both sides to save paper.
Setting up is straightforward, and controlling printing tasks becomes intuitive through the dedicated HP app. Users can print directly from laptops, smartphones, or PCs without needing complicated drivers.
The included ink cartridges cover the initial setup, and the system alerts when it’s time to replace ink, helping prevent unexpected pauses.
Pros
- High-resolution color printing with sharp, detailed output
- Reliable wireless connectivity and mobile print app support
- Automatic duplex printing saves time and reduces paper use
Cons
- Scanner supports only one-sided document feeding
The HP OfficeJet Pro 8125e offers a balanced combination of quality, convenience, and versatility. It supports a wide range of daily office tasks without overwhelming complexity. Ideal for small businesses or home offices seeking reliable performance and sharp color documents, this printer makes everyday printing straightforward and efficient.
12. Brother HL-L2480DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Designed to elevate productivity for small businesses and home offices, the Brother HL-L2480DW offers a compact yet powerful monochrome laser printing solution. Combining printing, scanning, and copying within a single device, it simplifies everyday office tasks while saving space.
Its wireless capabilities and user-friendly touchscreen display make managing documents effortless. Enjoy sharp, clear black-and-white prints at impressive speeds that keep your workflow moving efficiently.
The Brother HL-L2480DW stands out with its smooth integration of multiple functions packed into a sleek design. Its flatbed scanner complements the laser printer, enabling quick scanning and copying without extra equipment. Setup is hassle-free, whether connecting via dual-band wireless, Ethernet, or USB.
Setup is hassle-free, whether connecting via dual-band wireless, Ethernet, or USB.
Print speeds reach up to 36 pages per minute, paired with automatic duplexing to reduce paper use and time. The 7 touchscreen simplifies interaction, allowing direct access to cloud services such as Google Drive and Dropbox for seamless document handling.
7 touchscreen simplifies interaction, allowing direct access to cloud services such as Google Drive and Dropbox for seamless document handling.
With a 250-sheet input capacity and a manual feed for specialty media, this model handles both day-to-day and specialized printing demands. The low noise operation enhances the office environment, while the Brother Mobile Connect app offers remote control from mobile devices.
The printer’s quality and features provide excellent value without overwhelming complexity. It fits perfectly in small business environments or home offices requiring reliable monochrome printing, efficient copying, and scanning all-in-one. Choosing genuine Brother toner and the subscription service ensures consistent performance and cost savings over time.
Pros
- Fast printing speed of up to 36 pages per minute with automatic duplex
- Versatile connectivity options including dual-band wireless and Ethernet
- Intuitive 2.7″ touchscreen with cloud app compatibility and mobile control
Cons
- Monochrome printing only—no color option available
For small businesses and remote office setups seeking efficient black-and-white printing combined with scanning and copying, the Brother HL-L2480DW delivers reliable performance and user-friendly features. Its smart design and connectivity make it a practical choice that maximizes office productivity with minimal footprint.
13. Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy,
Designed to meet the demands of small offices, the Brother MFC-L2820DW blends compact design with high-quality monochrome printing. It offers an all-in-one solution that handles printing, copying, scanning, and faxing seamlessly. This printer delivers dependable performance while saving valuable workspace.
This printer delivers dependable performance while saving valuable workspace.
The combination of speed and functionality makes it an ideal choice for businesses needing quick turnaround on black and white documents. Its wireless capabilities and easy touchscreen controls create a hassle-free user experience.
The integration with cloud apps adds convenience to everyday office tasks.
This multi-function laser printer is engineered for efficiency and simplicity. Printing speeds reach up to 36 pages per minute, ensuring rapid output during busy workdays. With a 50-page automatic document feeder, handling multi-page documents becomes effortless and time-saving.
The printer supports dual-band wireless, Ethernet connectivity, and USB interface for flexible network options.
Built to produce sharp black and white prints at 1200 x 1200 dpi resolution, it guarantees clear and professional documents. The 7-inch touchscreen provides easy access to key functions and cloud app integration, including Google Drive and Dropbox.
Users also benefit from the Brother Mobile Connect app, enabling remote management and printing from smartphones or tablets.
Its compact footprint fits neatly in small office setups without sacrificing output capacity. The automatic duplex printing feature reduces paper consumption, making your work more eco-friendly. Overall, its strong performance and straightforward setup contribute to a smooth workflow, making it a worthy investment for small business users.
Pros
- High-speed printing and scanning with a 50-page automatic document feeder
- Diverse connection options including dual-band wireless, Ethernet, and USB
- Easy-to-use 2.7″ touchscreen and mobile app support for remote access
Cons
- Initial setup may require installation of full driver package for flawless operation
The Brother MFC-L2820DW stands out as a reliable all-in-one laser printer for small businesses. Its speed, connection flexibility, and user-friendly design help streamline daily office tasks. For those seeking quality monochrome printing with added convenience, this model offers excellent support and efficiency without compromising workspace.
14. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Discover the power and efficiency of the HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, designed to enhance productivity in small office settings. This reliable printer offers professional-quality color and crisp black-and-white prints at impressive speeds, making it an ideal fit for everyday business needs.
Equipped with smart features like HP AI for perfectly formatted prints and seamless wireless connectivity, it simplifies your printing tasks. Its compact design includes a responsive touchscreen and an automatic document feeder, combining convenience and advanced functionality in one package.
The HP OfficeJet Pro 9125e delivers sharp, vibrant colors with print resolutions up to 4800 x 1200 dpi. Print speeds reach up to 18 pages per minute (ppm) in color and 22 ppm in black-and-white, ensuring quick output during busy workdays. Its 250-sheet input tray handles large print jobs, reducing the need for constant paper refills.
Auto two-sided printing and scanning save both time and resources, while the dual-band Wi-Fi maintains a strong connection for wireless printing from smartphones, laptops, or tablets. Installation is straightforward with clear guidance and an intuitive app that supports printing, scanning, copying, and faxing.
Data security is addressed through HP Wolf Pro Security, protecting your network from potential threats. Made with over 40% recycled plastic, this model embraces sustainability alongside productivity. Ideal for small businesses and home offices, the OfficeJet Pro 9125e balances performance and ease of use without overwhelming complexity.
Pros
- Fast color and black-and-white printing with high-resolution output
- Automatic duplex printing and scanning enhance efficiency
- Reliable dual-band Wi-Fi connectivity and user-friendly touchscreen interface
Cons
- May require firmware updates to maintain cartridge compatibility
For small business environments that demand versatility and consistent print quality, the HP OfficeJet Pro 9125e is a practical, high-performing choice. It offers an excellent balance of speed, function, and security, standing out among comparable inkjet multifunction printers in its class.
15. Canon imageCLASS MF465dw II – Wireless Duplex Laser Printer with
Experience fast and reliable printing with the Canon imageCLASS MF465dw II, designed to handle busy work environments efficiently. This wireless duplex laser printer delivers sharp monochrome prints while combining 4 essential functions in one compact device.
Built for productivity, it offers intuitive controls and seamless mobile printing options, making high-volume office tasks smoother. Its robust design and expandable paper capacity ensure it meets varied business demands effortlessly.
The Canon imageCLASS MF465dw II is a versatile 4-in-1 printer that prints, scans, copies, and faxes in monochrome. It prints at a rapid speed of up to 42 pages per minute, helping reduce waiting times significantly. The first page prints in about 5 seconds, allowing swift document handling during peak hours.
The first page prints in about 5 seconds, allowing swift document handling during peak hours.
Setting up the wireless connection is straightforward, enabling quick integration with your network. The 5-inch color touchscreen enhances navigation, featuring a customizable Application Library for easy access to regularly used functions. Mobile device printing is supported through Canon’s PRINT app, Apple AirPrint, and Mopria Print Service, providing convenience beyond the office.
This printer uses high-capacity Canon Genuine Toner 070 cartridges, delivering consistent, high-quality output with fewer replacements. It includes a 250-sheet standard paper cassette and a 100-sheet multipurpose tray. The optional paper cassette AH-1 can increase capacity to 550 sheets, accommodating larger print jobs without interruption.
A 50-sheet automatic duplex document feeder further helps save time by scanning or copying both sides of documents in one pass. Automatic two-sided printing reduces paper consumption, making it eco-friendly as well. The durable design comes backed with a 3-year limited warranty, adding confidence to your investment.
The durable design comes backed with a 3-year limited warranty, adding confidence to your investment.
The machine’s quiet operation and medium size make it suitable for small business offices where space is limited. Connectivity options include USB and Ethernet, in addition to wireless, ensuring flexible placement.
While it focuses on black-and-white printing, the crisp results reflect excellent performance for everyday professional needs.
Pros
- Fast print speeds up to 42 ppm with quick first page output
- Easy wireless setup with intuitive 5-inch touchscreen controls
- Expandable paper capacity and high-yield toner for uninterrupted workflow
Cons
- Monochrome printing only, no color print option included
The Canon imageCLASS MF465dw II effectively balances speed, quality, and versatility for small business environments. Its strong feature set ensures smooth document management and efficient office productivity.
Top Tips to Choose the Best Multifunction Printer for Your Small Business Success
Print speed and quality
When selecting a multifunction printer for a small business, understanding the print speed and quality can greatly influence daily productivity and output satisfaction. The pages per minute (PPM) performance indicates how quickly the device can produce printed documents, which is essential for managing workload during busy periods. Print resolution standards affect the sharpness and clarity of text and images, making the choice of printer important depending on whether documents or marketing materials require crisp detail.
Duplex printing options add convenience by allowing automatic double-sided printing, helping to save paper and reduce manual handling of pages. Balancing these features helps identify a printer that matches both the volume and quality demands of a small business environment.
Printing needs and volume
When thinking about printing needs and volume, it helps to evaluate the monthly print volume expectations carefully. Small businesses often require a multifunction printer that can handle a steady flow of pages without frequent maintenance or downtime.
Considering whether color or black and white printing requirements dominate can influence the choice, as color printing adds versatility but might increase operational costs. Choosing a printer that balances efficiency with high-quality output and supports both types of print jobs will better match the demands of daily business tasks, keeping productivity smooth and cost-effective.
Connectivity and compatibility
When choosing the best multifunction printer for small business use, evaluating wireless and mobile printing support can greatly enhance convenience by allowing seamless printing from smartphones, tablets, and laptops without the hassle of cables. Effective network integration and sharing capabilities help multiple users connect to the same device effortlessly, making it ideal for collaborative work environments where printing, scanning, and copying need to be easily accessible by various team members.
Taking these aspects into account will provide a smooth and flexible printing experience tailored to the dynamic needs of a small business setting.
Multifunction features
When searching for a device that combines scanning, copying, and fax capabilities into one, understanding how each function performs can greatly influence satisfaction and efficiency. Scanning capabilities and quality should offer clear, accurate captures suitable for both text and images, facilitating digital file management and sharing.
Though fax functionality might feel less common in some workplaces, its inclusion remains valuable for certain industries that rely on secure document transmission or legal communications, so knowing if a unit supports analog lines or internet faxing can help match your needs. Balancing these features with ease of use and reliable performance helps find a well-rounded option that supports diverse tasks efficiently.
Operating costs and supplies
When choosing a multifunction printer for a small business, the ongoing expenses related to ink or toner cartridges should be carefully evaluated as they can significantly affect the overall budget. Some models use cartridges that are more affordable or have higher page yields, helping to reduce the frequency and cost of replacements.
Maintenance expenses and the cost of replacement parts, such as drums or print heads, should also be factored in since these can add to long-term costs. Selecting a machine with accessible service options and durable components often results in smoother operations and fewer unexpected expenses, making it easier to manage the printer’s lifecycle within a business environment.
Size, design, and user interface
When choosing the best multifunction printer for small business use, paying attention to size, design, and user interface can greatly impact daily operations. A compact physical footprint helps fit the device into limited office spaces without crowding the area, while modern designs often blend into professional environments seamlessly.
Additionally, considering noise levels during operation is beneficial in maintaining a quiet workspace, as some printers operate almost silently while others may produce noticeable sound during heavy use. Balancing these factors can lead to selecting a device that supports productivity comfortably and efficiently within a small business setting.
FAQ’s
What Is The Average Cost Of A Reliable Multifunction Printer For Small Businesses?
The average cost of a reliable multifunction printer for small businesses typically ranges from $250 to $600. Prices vary based on features like print speed, wireless connectivity, and scanning capabilities.
What Features Should I Look For In The Best Multifunction Printer For A Small Business?
Look for a multifunction printer with fast printing speeds, reliable wireless connectivity, and high-quality scanning and copying capabilities. Additionally, consider features like duplex printing, compact design, and cost-effective ink or toner options to suit your small business needs.
Are All-In-One Printers Suitable For Small Business Printing, Scanning, And Copying Needs?
Yes, all-in-one printers are suitable for small business printing, scanning, and copying needs as they combine multiple functions into one device, saving space and reducing costs. However, it’s important to choose a model with the speed, capacity, and features that match the business’s workload.
Which Multifunction Printers Offer The Best Value For Small Business Use?
Multifunction printers like the Brother MFC-L2750DW and the HP OfficeJet Pro 9015e offer the best value for small business use, combining reliable printing, scanning, copying, and faxing with cost-effective operation. These models provide strong performance, wireless connectivity, and efficient ink or toner usage, making them ideal for busy office environments.
How Do Multifunction Printers Improve Efficiency In A Small Business Environment?
Multifunction printers improve efficiency in a small business by combining printing, scanning, copying, and faxing into one device, reducing the need for multiple machines and saving space. This integration streamlines workflows, minimizes downtime, and lowers maintenance costs, enhancing overall productivity.
Conclusion
Choosing the best multifunction printer for small business means balancing functionality, speed, and cost. These printers offer a blend of printing, scanning, copying, and sometimes faxing, streamlining workflows and saving space. While some models may have a higher upfront cost or slower print speeds compared to dedicated devices, their versatility often outweighs these drawbacks for most small enterprises.
They’re particularly well-suited for businesses needing to handle a variety of document tasks without investing in multiple machines. For buyers concerned about long-term reliability and operating expenses, researching ink or toner costs and reading user reviews can provide clarity.
Ultimately, selecting the right multifunction printer depends on your specific needs, but considering these factors will guide you toward a confident, practical choice.
