Small businesses often face the challenge of handling large printing jobs efficiently without overspending or sacrificing quality. Finding the right printer that can keep up with high-volume demands while fitting a tight budget is a frequent concern. The best high volume printer for small business offers a practical solution by balancing speed, durability, and cost-effectiveness.
The best high volume printer for small business offers a practical solution by balancing speed, durability, and cost-effectiveness. Designed for businesses that require consistent, heavy-duty printing, these printers help streamline workflows and reduce downtime. This review will explore the key features, performance, and value of some of the leading high-volume printers suitable for small businesses.
Whether you need fast color prints or reliable black-and-white output, the information here will help you make an informed decision.
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Discover Top Choices to Boost Your Office Efficiency with Impressive Printing Capabilities
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Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 2  | Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced | Buy Now |
Our Top Picks 3  | Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed | Buy Now |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Experience efficient monochrome printing tailored for small business needs with the Brother DCP-L2640DW. This compact multi-function laser printer combines printing, scanning, and copying in one device.
With fast print and scan speeds, plus flexible connectivity options, it supports smooth workflow whether at your desk or remotely. Its reliable performance and affordable maintenance make it a practical choice for growing enterprises.
The Brother DCP-L2640DW offers high-quality black and white prints at speeds up to 36 pages per minute, helping to meet tight deadlines effortlessly. Scanning is equally swift, with a 50-page automatic document feeder that speeds up multi-page jobs. These features reduce waiting times and boost overall efficiency.
Connectivity is versatile through dual-band wireless and Ethernet, plus USB for direct connection. The Brother Mobile Connect app adds convenience by enabling remote printing and scanning from mobile devices. This capability is useful for businesses that operate flexibly or on the go.
Build quality is robust, ensuring durability in a busy office setting. Users appreciate its ability to handle various paper types, including envelopes and vouchers, with good print clarity.
Setup is straightforward, especially the wireless connection via the printer’s control console. While some users note slight learning curves with certain paper sizes, overall ease of use remains high.
The option to subscribe to toner replenishment ensures uninterrupted operation and reduces supply hassles.
Pros
- Fast print and scan speeds for increased productivity
- Multiple connectivity options including dual-band wireless and Ethernet
- Durable design with support for various paper types and automatic duplex printing
Cons
- Occasional paper jam alerts when printing envelopes from the front tray
A dependable monochrome multi-function device, the Brother DCP-L2640DW suits small businesses seeking efficient, quality printing and scanning. Its performance, connectivity, and managed supply options combine to offer strong value for everyday office tasks.
2. Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced
The Brother Professional Laser Printer delivers impressive speed and reliability for dynamic work environments. Offering a rapid 50 pages per minute output, it supports substantial printing demands without sacrificing quality or efficiency.
Designed with advanced connectivity and robust capacity, this printer fits perfectly into the workflow of small businesses requiring consistent, high-volume printing. Its durable build and practical features keep productivity flowing smoothly.
Boasting a 520-sheet main tray and an additional 100-sheet multipurpose tray, this model supports prolonged print runs with minimal interruptions. Additional optional trays increase total capacity to 1,660 sheets, allowing for professional, uninterrupted performance.
The built-in Gigabit Ethernet and dual band wireless networking allow multiple users to connect and print effortlessly. Mobile printing is streamlined, enabling on-the-go document management without the need for complex setups.
Brother’s Genuine ultra high-yield toner cartridges extend page output up to 18,000 pages, reducing replacement frequency and operational costs. The device maintains sharp monochrome prints up to 1200 x 1200 dpi, delivering crisp text and clear images.
Advanced Triple Layer Security safeguards the network and sensitive documents at every stage, providing peace of mind for business environments. Automatic duplex printing further conserves paper and boosts overall efficiency.
This printer integrates smoothly with laptops, PCs, and smartphones, ensuring versatility across platforms. Its solid construction offers durability to handle frequent use in busy offices, and the user-friendly app control simplifies print management.
Ideal for businesses requiring consistent, fast, and high-volume black-and-white printing, it stands out among similar models for its combination of speed, capacity, and security features.
Pros
- High print speed of 50 pages per minute to handle heavy workloads
- Large paper capacity expandable up to 1,660 sheets for uninterrupted printing
- Advanced triple-layer security protecting network and documents
Cons
- Monochrome printing only; no color output capabilities
Combining speed, capacity, and secure connectivity, this Brother laser printer serves as a robust choice for small businesses managing high-volume printing tasks. Its thoughtful design supports efficient workflows while controlling operational costs.
3. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Experience rapid, high-quality printing and scanning designed to meet the demands of busy small businesses. The Brother Professional Laser Printer All-in-One delivers impressively fast speeds without sacrificing precision or clarity.
Its multifunction design combines printing, copying, and scanning capabilities into one seamless device, making office tasks smoother.
Engineered for efficiency, this laser printer reduces downtime with its ultra high-yield toner cartridge. Advanced scanning features and flexible connectivity options support a dynamic work environment. It’s an ideal solution for businesses aiming to enhance workflow while controlling operating expenses.
Brother’s MFC-L5915DW offers sharp, clear black-and-white prints at resolutions up to 1200 x 1200 dpi. It handles high-volume tasks by printing and copying up to 50 pages per minute, keeping up with fast-paced offices. The 250-sheet input capacity minimizes frequent paper refills, supporting longer uninterrupted runs.
Scanning needs are met by a 70-page auto document feeder, able to perform two-sided scans at speeds reaching 56 images per minute. This functionality is perfect for processing multipage documents quickly, along with a large glass surface for scanning legal-sized materials.
The printer supports wired Gigabit Ethernet and dual-band Wi-Fi, allowing easy integration and sharing among multiple users.
The design focuses on user convenience with a single tray and an intuitive control panel compatible with voice commands like Amazon Alexa. Durable build quality ensures reliability, while the inclusion of an ultra high-yield toner cartridge significantly lowers printing costs over time. This reliable all-in-one suits small offices needing dependable, speedy output and versatile document handling.
This reliable all-in-one suits small offices needing dependable, speedy output and versatile document handling.
Pros
- Fast print and copy speeds up to 50 pages per minute
- Ultra high-yield toner cartridge minimizes running costs
- Single-pass duplex scanning with 70-sheet document feeder
Cons
- Relatively large physical footprint may require ample desk space
For small businesses seeking consistent, high-volume printing with extra scanning and copying capabilities, this Brother laser printer offers excellent value. Its speed and efficiency support busy workflows while advanced features reduce operational overhead.
It stands out as a practical, cost-effective all-in-one solution compared to other printers in its class.
4. Brother HL-L5210DWT Business Monochrome Laser Printer with Dual Trays, Wireless
The Brother HL-L5210DWT Business Monochrome Laser Printer blends speed and reliability, crafted to meet the demands of busy offices. With wireless capabilities and dual paper trays, it stands out as a powerful solution for those requiring efficient document handling.
Designed to deliver crisp black and white prints at a swift pace, this printer supports multiple connectivity options and advanced security features. It is well-suited for small business environments that prioritize productivity and low-cost maintenance.
The printer boasts a fast output speed of up to 48 pages per minute, ensuring documents are ready quickly without sacrificing quality. Dual paper trays with combined capacities of up to 1,370 sheets reduce interruptions and accommodate diverse print jobs, including envelopes and labels.
Operating costs are kept under control using high-yield toner cartridges, which offer extended printing before requiring replacement. Advanced security protocols protect sensitive data during network transmission, making it a reliable choice for offices handling confidential material.
Installation is straightforward, and the built-in Gigabit Ethernet and dual-band wireless networking allow seamless integration with laptops, smartphones, and tablets. The monochrome laser technology delivers sharp, professional prints with a resolution up to 1200 x 1200 dpi.
Weighing a manageable 7 pounds and with a compact design, this printer fits comfortably in most workspaces.
It is ideal for small businesses needing continuous high-volume printing without complicated setups or recurring costs.
Pros
- High-speed printing at up to 48 pages per minute improves workflow efficiency
- Dual 250-sheet and 520-sheet trays plus a 100-sheet multipurpose tray minimize paper refills
- Flexible wireless and wired networking options support various devices easily
Cons
- Monochrome printing only, limiting color document needs
The Brother HL-L5210DWT presents an excellent balance of speed, capacity, and security. Its functionality supports small business environments looking for affordable and consistent print performance without added subscription fees.
5. Canon Color imageCLASS MF665Cdw – Wireless Duplex Laser Printer, All-in-One
Discover the Canon Color imageCLASS MF665Cdw, a versatile wireless duplex laser printer designed to meet the needs of small businesses. It offers fast, reliable, and high-quality printing with seamless wireless connectivity.
Its all-in-one functionality combines printing, scanning, copying, and faxing into one efficient device. Ideal for busy work environments, the printer helps improve productivity without compromising quality.
Boasting print speeds of up to 26 pages per minute in both color and black-and-white, this printer reduces wait times for high-volume tasks. The quick first page output of approximately 3 seconds gets your work started promptly and keeps things flowing smoothly.
3 seconds gets your work started promptly and keeps things flowing smoothly. Equipped with a 5-inch color touchscreen, users can navigate functions simply and customize shortcuts for frequently used tasks.
The wireless setup process is straightforward, supporting printing from mobile devices through Canon’s PRINT app, Apple AirPrint, and Mopria Print Service. A 250-sheet cassette and a 1-sheet multipurpose tray support various paper types and sizes, while the 50-sheet one-pass duplex automatic document feeder speeds up scanning and copying. Additionally, automatic two-sided printing cuts down on paper consumption.
Additionally, automatic two-sided printing cuts down on paper consumption.
Using genuine Canon 075 high-capacity toner cartridges ensures crisp, vibrant output and reduces toner replacements. The printer’s durable build and energy-efficient operation make it suitable for sustained business use.
This model suits small businesses seeking a dependable, multifunction printer that balances performance with convenience.
Pros
- High-speed printing with sharp color and monochrome output
- Easy wireless setup plus mobile device printing support
- Automatic duplex printing and a large capacity paper tray
Cons
- Print noise is noticeable during operation
The Canon Color imageCLASS MF665Cdw offers solid performance and multitasking capabilities tailored for small businesses. Its blend of speed, ease of use, and quality output make it a practical choice to streamline daily office tasks without compromise.
6. HP Laserjet Pro 3001dw Wireless Black & White Printer, Best-for-Office
Meet the HP Laserjet Pro 3001dw, a reliable and efficient monochrome printer designed to meet small business needs. Combining speed and precision, it delivers professional-quality black and white documents to keep your office running smoothly.
With wireless connectivity and advanced security features, it integrates seamlessly into your workspace. This printer supports automatic two-sided printing and handles high-volume tasks with ease, making it a smart choice for teams of up to seven users.
The HP Laserjet Pro 3001dw stands out with its fast print speed, reaching up to 35 black-and-white pages per minute. Its automatic duplex function saves paper and time, enhancing office efficiency.
Connectivity options include intelligent Wi-Fi, Ethernet, and Bluetooth, allowing printing from multiple devices such as PCs, smartphones, tablets, and Macs. The printer’s firmware provides HP Wolf Pro Security to safeguard sensitive data with customizable settings.
Setting up is straightforward and user-friendly, thanks to an intuitive setup guide and responsive support. Designed for small teams, it comfortably handles up to 250 sheets in the input tray, covering various paper sizes and types, including envelopes and labels.
Pros
- High-speed printing with up to 35 ppm for efficient workflow
- Automatic duplex printing reduces paper waste and manual effort
- Supports diverse devices and operating systems for flexible use
Cons
- Only compatible with original HP toner cartridges due to chip restrictions
Offering a balanced mix of speed, security, and ease of use, the HP Laserjet Pro 3001dw is an excellent choice for small businesses needing reliable black and white prints. Its strong performance and secure connectivity make it a practical addition to any office environment.
7. HP Laserjet Pro MFP 4101fdw Wireless Black & White All-in-One
Discover the HP Laserjet Pro MFP 4101fdw, a reliable wireless black-and-white all-in-one printer designed to handle the printing, scanning, copying, and faxing needs of small teams. With professional-quality output and advanced security features, it offers both performance and peace of mind.
Ideal for businesses requiring quick print speeds and versatile connectivity options, this printer balances efficiency with robust functionality. Its compact design supports a busy work environment, making document management effortless and streamlined.
HP’s Laserjet Pro MFP 4101fdw stands out with its impressive print speed of up to 42 pages per minute. It supports automatic two-sided printing and includes an auto document feeder for faster scanning and copying, ideal for busy offices. The integrated HP Wolf Pro Security safeguards your data with customizable protection.
The integrated HP Wolf Pro Security safeguards your data with customizable protection.
Wireless printing is seamless across multiple devices including smartphones, tablets, and laptops, with compatibility for Microsoft, Mac, AirPrint, Android, and Chromebook. Ethernet and Bluetooth connectivity options add further convenience for diverse workplace setups. The printer’s 512 MB memory and 1200 x 1200 dpi resolution guarantee crisp, clear output, even for detailed documents.
Designed with versatility in mind, the paper tray accommodates various sizes and media types, while the robust build ensures stability during high-volume tasks. The user-friendly front panel allows copying and printing without a PC. Although compact, it requires dedicated space and continuous use of original HP cartridges optimizes print quality and device longevity.
Although compact, it requires dedicated space and continuous use of original HP cartridges optimizes print quality and device longevity.
Pros
- Fast print speeds of up to 42 black-and-white pages per minute
- Wireless printing across multiple devices with comprehensive compatibility
- Automatic duplex printing and efficient auto document feeder for multi-page tasks
Cons
- Relatively large footprint requires sufficient dedicated space
Combining speed, security, and multifunctionality, the HP Laserjet Pro MFP 4101fdw is a solid choice for small businesses seeking an all-in-one printer. It delivers consistent quality and smooth wireless connectivity, making it versatile for various office demands while keeping your data protected.
8. Brother HL-L2460DW Wireless Compact Monochrome Laser Printer with Duplex, Mobile
Designed for home offices and small business teams, the Brother HL-L2460DW stands out with reliable wireless connectivity and crisp monochrome laser printing. It handles high print volumes efficiently, making daily tasks quicker and more manageable.
The compact design fits neatly on desks without sacrificing functionality. The addition of duplex printing and mobile device compatibility adds convenience to busy workspaces.
The Brother HL-L2460DW delivers sharp black and white documents with print speeds reaching up to 36 pages per minute. Its 250-sheet paper tray and manual feed slot provide flexible handling of envelopes and specialty media. Users benefit from automatic duplex printing, saving paper and effort during large print jobs.
Setup is straightforward thanks to the Brother Mobile Connect app, enabling remote printer management and mobile printing. Connectivity options include dual-band wireless, Ethernet, and USB, catering to various office configurations.
This model uses Brother Genuine TN830 toner cartridges, with a subscription service available for convenient, cost-saving replenishment. Ideal for small teams needing steady print performance without extra frills, it avoids the high cost and maintenance concerns of inkjet devices.
This laser printer excels in reliability and print economy for predominantly black and white documents.
Pros
- Fast print speeds up to 36 ppm with automatic duplexing
- Multiple connectivity options including dual-band Wi-Fi and Ethernet
- Convenient mobile app for remote management and toner subscription service
Cons
- Prints only in black and white, no color capability
This printer offers dependable performance ideal for small businesses focused on high-volume, monochrome printing. It combines efficient print speeds, user-friendly connectivity, and cost-effective toner management, providing great value in a compact design.
9. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Experience efficient and vibrant printing with the Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer. Designed to handle the demands of home and small office settings, it combines printing, copying, and scanning functions in a sleek, space-saving design.
The wireless capability enhances convenience, allowing seamless operation from multiple devices.
Offering a balance between speed and quality, this multifunction device supports automatic duplex printing and a 20-sheet Automatic Document Feeder. Its integration with popular cloud services creates a flexible workflow for modern businesses. The easy-to-use interface ensures users spend less time managing print jobs and more time on what matters.
The easy-to-use interface ensures users spend less time managing print jobs and more time on what matters.
Built with productivity in mind, the Brother Work Smart 1360 delivers fast print speeds of up to 16 pages per minute in black and 9 pages per minute in color. It features a 150-sheet paper tray to reduce reloading interruptions.
The printing quality is impressive with resolutions up to 1200 x 6000 dpi, ensuring sharp and vibrant outputs. Setup is straightforward, aided by the Brother Mobile Connect app that simplifies wireless setup and device management. Users can print and scan directly to cloud storage platforms such as Google Drive and Dropbox through the intuitive
8-inch color touchscreen.
Notably compact and lightweight at 8 pounds, the printer fits nicely on a desktop without consuming much space.
It supports various media types, including envelopes and glossy photo paper. While ideal for moderate volume printing, it handles up to 99 copies per run and offers multi-device compatibility via USB and wireless connections.
Pros
- Fast printing speeds paired with automatic duplex for efficiency
- Seamless cloud app integration for versatile workflow management
- Compact design ideal for home offices and small business spaces
Cons
- Ink consumption may require regular monitoring for heavy color printing
The Brother Work Smart 1360 is a reliable color inkjet option that balances performance and convenience well. It suits users seeking multifunctionality without the bulk or complexity of larger business printers. For small businesses requiring moderate volume and wireless flexibility, it stands as a strong choice offering long-term value.
10. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Experience impressive performance and vibrant prints with the HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer. Designed to handle professional-quality color documents with speed and efficiency, it fits perfectly in small business environments. This printer streamlines everyday tasks while delivering stunning results from presentations to brochures.
This printer streamlines everyday tasks while delivering stunning results from presentations to brochures.
The OfficeJet Pro 9125e offers reliable wireless connectivity and intuitive controls that help simplify your printing needs. Its compact design and smart features make it a trusted choice for busy offices requiring versatility without sacrificing quality.
The HP OfficeJet Pro 9125e stands out with fast print speeds of up to 18 pages per minute in color and 22 pages per minute in black and white. It supports automatic two-sided printing and scanning, saving paper and time.
The 250-sheet input tray reduces the need for frequent paper refills, facilitating higher volume jobs with ease.
Security is enhanced through HP Wolf Pro Security, which safeguards data and protects against cyber threats. The 7-inch touchscreen offers an accessible and phone-like interface, enabling quick navigation.
7-inch touchscreen offers an accessible and phone-like interface, enabling quick navigation. Wireless dual-band Wi-Fi provides a stable connection and resolves network issues automatically, supporting seamless printing from smartphones, tablets, or computers using the HP Smart app.
Setup is straightforward with included ink cartridges and clear instructions. The printer offers excellent color accuracy and sharpness, ideal for detailed marketing materials. Built with sustainability in mind, over 40% of its plastic components are recycled.
Built with sustainability in mind, over 40% of its plastic components are recycled. Suitable for small offices or home businesses that require reliable, high-volume printing, this model balances performance and ease of use proficiently.
Pros
- Fast print speeds with sharp color and black-and-white output
- Automatic two-sided printing and large paper input capacity
- Robust security features including HP Wolf Pro Security
Cons
- Paper tray adjustments can be slightly confusing for some users
Overall, the HP OfficeJet Pro 9125e is a dependable solution for small businesses prioritizing efficiency and quality. It integrates modern features that reduce downtime and protect data. While similar printers deliver comparable performance, the added security options and easy interface elevate its value significantly.
11. Brother Color Laser Printer with Wireless Printing Fast 19 PPM
The Brother Color Laser Printer with Wireless Printing Fast 19 PPM stands out as a reliable and efficient choice for small businesses seeking vibrant color output and swift performance. Designed to deliver sharp text and vivid graphics, it elevates your daily document needs with professional quality and ease.
Equipped with wireless connectivity, this printer supports seamless printing from multiple devices without compromising security. Its thoughtful design caters perfectly to environments that demand high volume and versatility in printing media.
This laser printer redefines productivity by printing at a speed of up to 19 pages per minute without sacrificing quality. It supports automatic duplex printing, allowing you to save both time and paper while producing double-sided documents effortlessly.
The 250-sheet paper tray significantly reduces the need for frequent refills, complemented by a manual feed slot for envelopes and specialty sheets.
Wireless capabilities make printing from laptops, tablets, or smartphones smooth and secure. Integration with major mobile platforms and cloud services adds a layer of convenience in today’s connected world. Setup and network connection happen quickly, so you can focus on your tasks rather than printer hassles.
Setup and network connection happen quickly, so you can focus on your tasks rather than printer hassles.
This model handles a variety of media sizes and types, adapting well to different business printing demands. The output quality boasts a resolution of up to 2400 x 600 dpi, delivering crisp text and detailed images. Additionally, efficient toner use and quiet operation enhance its value for busy workspaces.
Pros
- Fast printing speed with sharp color and black-and-white output
- Robust wireless connectivity supporting multiple devices securely
- Large paper capacity with effortless duplex and specialty media handling
Cons
- Single USB 2.0 port may limit direct multi-device wired connections
The Brother HL-L3220CDW offers an excellent balance of speed, quality, and ease of use, making it an ideal printer for small businesses aiming to handle substantial printing needs efficiently. Its combination of strong wireless performance and durable build ensures dependable operation day after day.
12. Brother Professional Laser Printer with Scanner, High-Speed 36 ppm Monochrome
Discover a laser printer designed to elevate small business productivity without hassle. The Brother Professional Laser Printer offers exceptional speed and crisp monochrome output for all your essential documents.
Its powerful scanning and connectivity features simplify daily tasks, making document management seamless and efficient. Designed with user convenience and reliability in mind, it stands out as a dependable choice for professional settings.
Delivering a swift printing speed of 36 pages per minute, this printer handles high-volume tasks effortlessly. It produces sharp black-and-white prints with a resolution of 1200 x 1200 dpi, ensuring professional-grade results every time.
Connectivity options include dual-band wireless, Ethernet, and USB, allowing flexible placement and easy integration with multiple devices. Mobile printing support through the Brother Mobile Connect app enhances convenience for on-the-go professionals.
A 50-sheet automatic document feeder and automatic duplex printing reduce manual handling, saving valuable time and resources.
Built with energy efficiency in mind, the printer features an improved fuser design that lowers power consumption by 22%, and it warms up swiftly from sleep mode. The
Reliable build quality coupled with straightforward setup makes this model a strong candidate for small businesses seeking robust performance without complexity.
Pros
- Fast 36 ppm monochrome printing ideal for busy offices
- Versatile connectivity including dual-band Wi-Fi, Ethernet, and USB
- Energy-efficient design reducing power consumption by 22%
Cons
- Single tray limits simultaneous paper type handling
The Brother Professional Laser Printer combines speed, quality, and flexibility to meet the demands of small business environments. Its user-friendly features and energy savings bring both efficiency and cost-effectiveness to routine printing needs, making it a reliable tool for professional document management.
13. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Discover reliable and efficient printing tailored for your home or small office. The HP OfficeJet Pro 8125e Wireless All-in-One delivers professional-quality color prints and seamless wireless connectivity. It supports everyday needs without hassle, making your work smooth and productive.
It supports everyday needs without hassle, making your work smooth and productive.
This all-in-one printer combines printing, scanning, and copying with effortless control through a handy mobile app. Designed for users seeking dependable performance, it balances speed, quality, and ease of use in one compact device.
The HP OfficeJet Pro 8125e stands out by providing a user-friendly experience that fits perfectly in home or small business settings. Setup is straightforward, and wireless printing from laptops or smartphones is quick and stable. The intuitive app allows you to send print jobs directly from your mobile device, adding unmatched convenience.
The intuitive app allows you to send print jobs directly from your mobile device, adding unmatched convenience.
Printing sharp documents and vivid color photos is reliable with high-resolution output up to 4800 x 1200 dpi on specialty photo paper. Duplex printing is automatic, saving both time and paper.
With a capacity to handle up to 225 sheets, the device keeps your work flowing uninterrupted.
Built with efficient ink management, you get the benefit of original HP 923 cartridges that ensure crisp output and less frequent replacements. The design is robust yet compact, ideal for desktop placement without taking up much space.
Technology in this printer reduces common printing frustrations, making it a solid choice for consistent, everyday use.
Pros
- Wireless connectivity supports printing from smartphones and laptops
- Automatic duplex printing saves paper and effort
- High-resolution color printing with vibrant, sharp details
Cons
- Print speed may be moderate with up to 12 pages per minute
Combining performance, versatility, and ease of use, the HP OfficeJet Pro 8125e offers great value for small business and home offices. Its reliable wireless printing and quality output make everyday printing tasks straightforward and efficient.
14. Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing,
Discover the Brother HL-L2405W, a compact monochrome laser printer tailored for efficient, high-quality black-and-white printing. Perfect for home offices, it combines wireless versatility with sharp output to meet daily document needs seamlessly. This model supports a smooth, productive workflow for various printing tasks.
Experience reliable print speeds up to 30 pages per minute and precise text clarity. The wireless setup and mobile printing capabilities provide flexible connectivity options, enabling users to print directly from smartphones or tablets. Designed with practicality in mind, it handles up to 250 sheets, accommodating everyday office requirements effortlessly.
The Brother HL-L2405W delivers solid performance coupled with a straightforward setup process. Its compact design fits comfortably in small spaces while maintaining efficient output rates. With a 1200 x 1200 dpi resolution, the printer produces sharp and clear text, ideal for professional documents.
Connectivity is enhanced by dual-band wireless support and a USB interface, offering multiple options for different devices. The Brother Mobile Connect app extends control for remote management, allowing users to print or order supplies easily on the go. Paper handling includes a 250-sheet tray plus a manual feed slot for envelopes or specialty papers, providing everyday versatility.
Paper handling includes a 250-sheet tray plus a manual feed slot for envelopes or specialty papers, providing everyday versatility.
Users appreciate the long-lasting toner options and the option of service plans that reduce the hassle of replacements. Although it lacks automatic duplex printing, the manual feed and consistent page yield compensate well.
Pros
- Fast print speed of up to 30 pages per minute
- Flexible wireless and USB connectivity options
- 250-sheet paper capacity with manual feed slot for specialty media
Cons
- No automatic duplex printing feature
For those seeking a reliable, high-speed monochrome printer with wireless capability, this Brother model fits perfectly. It combines ease of use, robust print quality, and efficiency in a compact package ideal for small business and home office environments.
15. HP Color Laserjet Pro 3201dw Wireless Color Laser Printer, Office
The HP Color Laserjet Pro 3201dw Wireless Color Laser Printer delivers reliable performance tailored for small business environments. Its ability to produce professional-quality color documents quickly enhances daily office productivity.
Designed with modern features, it meets the demands of growing teams handling considerable print volumes.
Engineered for efficiency, it offers crisp printouts with vibrant colors thanks to advanced TerraJet toner technology. Wireless connectivity and automatic duplex printing provide convenience and streamlined workflows.
A standout feature of the HP Color Laserjet Pro 3201dw is its consistent printing speed of up to 26 pages per minute for both black and color documents. It supports a maximum media size of 5 x 14 inches and includes a 250-sheet input tray, cutting down on frequent paper refills.
The dual-band Wi-Fi connection self-resets to maintain network stability throughout busy workdays.
With automatic two-sided printing, users save on paper consumption while producing professional reports and flyers. The flatbed scanner type included broadens its functionality within office tasks.
Offering 600 x 600 dpi print resolution, it ensures clear and sharp images for various business documents.
Though its setup process may present challenges for some, especially when troubleshooting or sourcing compatible toner cartridges, the overall device is engineered for dependable, everyday use. Ideal for small teams requiring color print capabilities without compromising speed or detail, it supports printing on multiple media types such as envelopes and glossy photo paper.
Pros
- High print speed of 26 ppm for both color and black output
- Automatic duplex printing for efficient paper usage
- Dual-band Wi-Fi with self-reset for stable wireless connectivity
Cons
- Limited compatibility with third-party toner cartridges complicates replacements
This wireless laser printer offers a balance of quality and productivity suited for small business needs. Its strong color output and useful features make it a practical choice for professional office environments willing to invest in genuine toner supplies.
Top High Volume Printers for Small Business 2024
Printer size and workspace compatibility
When selecting a printer suitable for high-volume use in a small business, it is helpful to pay attention to the physical dimensions to make sure it fits comfortably within your workspace without causing clutter. Alongside size, noise levels during operation can influence the work environment, especially in shared or quiet offices, so choosing a model known for quieter printing can enhance overall comfort. Additionally, the ease of setup and use plays a significant role in daily productivity, with many modern printers offering user-friendly interfaces and straightforward installation processes that require minimal technical knowledge.
Additionally, the ease of setup and use plays a significant role in daily productivity, with many modern printers offering user-friendly interfaces and straightforward installation processes that require minimal technical knowledge. Prioritizing these factors helps in finding a printer that not only meets printing demands but also integrates smoothly into your business environment.
Operating costs and consumables
When evaluating a printer suitable for handling large print volumes in a small business setting, understanding operating costs and consumables plays a significant role in long-term satisfaction and budget management. The cost of toner or ink per page often determines how affordable daily printing will be, especially when volumes increase.
It’s wise to check both the availability and the price of replacement cartridges, since some models come with proprietary supplies that may be expensive or hard to source quickly. Energy efficiency can also impact ongoing expenses; printers designed to consume less power contribute to lower utility bills and offer environmental benefits. Additionally, maintenance expenses, including regular servicing and potential part replacements, should be factored into the overall cost to avoid unexpected financial burdens.
Choosing a machine that balances these elements with reliable performance ensures small businesses can manage printing needs without compromising operational costs.
Print quality and types
When selecting the best high volume printer for small business use, paying attention to print quality and types can dramatically affect your results. Resolution needs measured in dots per inch (DPI) directly impact the sharpness and detail of printed materials, with higher DPI offering clearer text and more precise graphics. For businesses that primarily print text documents, monochrome printing often suffices and can be more cost-effective.
However, if your work involves colorful presentations, marketing materials, or photographs, investing in a color printer is advisable to capture vivid hues and intricate designs. Understanding the types of documents commonly printed helps tailor the choice further; text-heavy contracts and reports demand crisp, readable output, while graphics-intensive projects benefit from printers capable of reproducing subtle color gradients.
Balancing these elements ensures that a printer not only handles large print volumes efficiently but also meets the visual standards your business requires for effective communication and branding.
Print volume and speed requirements
When choosing a printer suited for handling large quantities of work within a small business environment, attention should be given to how much printing the device can handle on a monthly basis. The average monthly print capacity is a useful indicator of whether a printer can keep up with your business demands without frequent maintenance or downtime. Equally important is the rate at which the printer produces pages, often measured in pages per minute (PPM), which affects how quickly documents are turned out, helping maintain workflow efficiency.
Another factor to look at is the duty cycle of the printer, representing the maximum number of pages it is designed to print in a month without causing excessive wear. Considering these aspects together will help identify a model that balances speed, durability, and volume so that it aligns with your specific business needs and reduces interruptions caused by printer failure or lengthy waits for printing jobs to complete.
Additional features and support
When searching for a high volume printer suitable for a small business, it’s helpful to focus on features that improve efficiency and reduce manual effort. Models that offer duplex printing save both paper and time by automatically printing on both sides.
Multifunction capabilities such as scanning, copying, and faxing eliminate the need for multiple devices, making it easier to handle various office tasks with one machine. Additionally, evaluating warranty and customer support options can provide peace of mind, ensuring reliable assistance and maintenance if issues arise. These considerations together contribute to finding a printer that not only meets daily printing demands but also supports smooth and uninterrupted business operations.
Connectivity and network features
When choosing between wired and wireless options, consider how your office setup is arranged and whether mobility is a priority. Wired connections often provide stable and fast data transfer, which can be beneficial in environments where many devices share the same network. On the other hand, wireless printers offer greater flexibility by allowing multiple users to print from different locations without being tethered by cables.
Mobile and cloud printing capabilities add convenience by enabling printing directly from smartphones, tablets, or cloud storage services, streamlining workflows and supporting remote work scenarios. Additionally, network security features play a vital role in protecting sensitive information, so look for printers that include encryption protocols, secure print functions, and user authentication to help safeguard your documents from unauthorized access during transmission or at the device itself.
Frquently Asked Questions
What Is The Average Cost Of Operating A High Volume Printer For A Small Business?
The average cost of operating a high-volume printer for a small business varies depending on factors like ink or toner usage, maintenance, and electricity. Typically, businesses can expect to spend between $0.03 to $0.10 per printed page, with toner cartridges costing $50 to $150 each and needing replacement after several thousand pages. Additionally, maintenance costs such as servicing and parts replacement may add to the expenses. Overall, a small business should budget around $500 to $1,200 annually to cover printing supplies, maintenance, and power consumption for a high-volume printer.
What Features Should I Look For In A High Volume Printer For A Small Business?
When choosing a high volume printer for a small business, prioritize durability and speed. Look for models with a high monthly duty cycle to handle large print jobs without frequent maintenance. Fast print speeds ensure efficiency, especially during busy periods. Additionally, consider printers with robust paper handling capabilities, such as large input trays and duplex printing, to reduce interruptions. Connectivity options like wireless, Ethernet, and mobile printing enhance flexibility. Also, opt for printers with cost-effective ink or toner cartridges and user-friendly controls to keep operating expenses low and simplify daily use.
Which High Volume Printers Offer The Best Value For Small Businesses?
For small businesses requiring high-volume printing, models like the Brother HL-L6200DW and the HP LaserJet Pro M404dw offer excellent value. The Brother HL-L6200DW provides fast print speeds, high monthly duty cycles, and low cost per page, making it ideal for cost-conscious businesses. Meanwhile, the HP LaserJet Pro M404dw combines reliable performance with advanced security features and efficient toner usage, ensuring both productivity and reduced operational costs. Both printers are known for durability and ease of use, which minimizes downtime and maintenance expenses. Choosing between them depends on specific needs, but each offers a balance of speed, quality, and affordability perfect for small business environments.
How Do Inkjet And Laser High Volume Printers Compare For Small Business Use?
Inkjet and laser high-volume printers each offer distinct advantages for small businesses. Inkjet printers are known for their superior color quality and ability to produce detailed images, making them ideal for businesses that require vibrant marketing materials or color-rich documents. They tend to have a lower upfront cost but higher ink expenses, which can add up with heavy use. On the other hand, laser printers excel in speed and efficiency, producing sharp black-and-white text quickly and cost-effectively. They have a higher initial price but lower cost per page, making them better suited for businesses that prioritize volume and frequent printing of text-heavy documents. Choosing between the two depends on whether color quality or printing volume is more critical for the business.
Are There Any Reliable High Volume Printers With Wireless Or Cloud Printing Capabilities For Small Businesses?
Yes, there are reliable high-volume printers designed for small businesses that offer wireless and cloud printing capabilities. Brands like HP, Epson, and Brother provide models such as the HP OfficeJet Pro series, Epson WorkForce, and Brother MFC series, which support seamless wireless connectivity and cloud integration with services like Google Cloud Print and Apple AirPrint. These printers combine speed, efficiency, and advanced features tailored to handle substantial printing tasks. Additionally, these models often include multifunction features such as scanning, copying, and faxing, making them versatile for various office needs. Their user-friendly interfaces and mobile printing options enable employees to print directly from smartphones, tablets, or laptops, enhancing productivity in a small business environment.
Conclusion
Choosing the best high volume printer for small business involves balancing speed, reliability, and cost efficiency. While some models offer rapid printing and robust features suited for heavy workloads, others might sacrifice speed for affordability or occupy more space.
Businesses with consistent, large print demands will benefit most from printers designed to handle high volumes without frequent maintenance or costly consumables. However, smaller operations with less frequent printing might find these options excessive both in capacity and price. Ultimately, selecting a printer that aligns with your specific print volume, budget, and workspace ensures smoother operations.
The best high volume printer for small business should deliver dependable performance, reduce downtime, and provide professional-quality output, helping you maintain productivity without unnecessary expenses.
