Running a small business means handling many tasks at once, and having reliable office equipment can make a big difference. When it comes to printing needs, finding a machine that balances quality, speed, and cost is key. The best commercial printer for small business offers a solution designed to meet these demands without overwhelming your budget or workspace.
The best commercial printer for small business offers a solution designed to meet these demands without overwhelming your budget or workspace. This type of printer is ideal for business owners who need consistent output for documents, marketing materials, and invoices. It provides a blend of durability and performance while keeping operating costs manageable.
In this review, we will explore important features, ease of use, and overall value to help you decide which commercial printer suits your business needs. Whether your priorities are efficiency, print quality, or support options, the following insights will help guide your choice.
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Top Choices That Deliver Quality and Efficiency for Growing Enterprises
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Our Top Picks 1  | Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed | Buy Now |
Our Top Picks 2  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 3  | Brother HL-L5210DWT Business Monochrome Laser Printer with Dual Trays, Wireless | Buy Now |
1. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
The Brother Professional Laser Printer All-in-One combines speed and reliability to meet the demands of busy offices. Designed for small business environments, it handles printing, scanning, and copying with impressive efficiency.
Its monochrome laser technology ensures sharp, clear documents every time.
With user-friendly features and robust performance, this printer supports high-volume tasks without compromising quality. Its modern connectivity options make sharing and setup straightforward, boosting daily workflow.
Delivering print and copy speeds up to 50 pages per minute, this all-in-one printer stands out for speedy output. A 70-page auto document feeder allows for two-sided scanning at rates up to 56 images per minute, optimizing high-volume scanning jobs.
The ultra high-yield toner cartridge lowers replacement frequency and operating expenses, while a standard 3,000-page toner comes included. Network connectivity includes built-in Gigabit Ethernet and dual-band wireless, simplifying device sharing in various office setups.
Compact yet sturdy, it fits comfortably in small workspaces and supports multiple print media types like envelopes, labels, and cardstock. Its compatibility spans laptops, smartphones, tablets, and PCs. Overall, the design balances performance and ease of use, making routine tasks more efficient and less time-consuming.
Pros
- High-speed printing and copying at 50 ppm for maximum productivity
- Cost-effective toner options with ultra high-yield capacity
- Flexible connectivity including Ethernet and dual-band wireless
Cons
- Monochrome printing only, no color output
This Brother all-in-one laser printer offers reliable, efficient performance tailored to small businesses and office settings. Its combination of speed, connectivity, and low operating costs makes it a practical choice for those seeking a robust monochrome solution.
2. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Discover a highly efficient monochrome laser printer designed to meet the demands of small businesses. The Brother DCP-L2640DW is a wireless, compact multi-function device offering printing, copying, and scanning capabilities in one. It combines reliable performance with a space-saving design suited for busy work environments.
It combines reliable performance with a space-saving design suited for busy work environments.
With fast print speeds and versatile connectivity options, this model simplifies everyday document handling. Its intuitive features support seamless workflow, making it an excellent choice for offices aiming to boost productivity without compromising on quality or convenience.
The Brother DCP-L2640DW excels as a 3-in-1 monochrome laser printer, scanner, and copier tailored for small business needs. It delivers sharp black and white prints at speeds up to 36 pages per minute, ensuring timely output during peak workloads.
Equipped with a 50-page automatic document feeder, it streamlines multi-page scanning and copying tasks.
Connectivity is flexible with dual-band wireless, Ethernet, and USB interfaces, allowing integration with laptops, PCs, and mobile devices. The dedicated Brother Mobile Connect app lets users print and scan remotely, monitor toner usage, and manage supplies effortlessly. This printer uses genuine TN830 or TN830XL toner cartridges, and the optional Refresh EZ Print Subscription service guarantees continuous operation while saving money on replacements.
This printer uses genuine TN830 or TN830XL toner cartridges, and the optional Refresh EZ Print Subscription service guarantees continuous operation while saving money on replacements.
Build quality feels robust and durable, capable of handling various media types such as envelopes, labels, and plain paper. Print quality is clear with adjustable density settings, and automatic duplexing supports efficient double-sided printing. User reports highlight straightforward wireless setup via the printer’s console and reliable printing performance.
User reports highlight straightforward wireless setup via the printer’s console and reliable printing performance. Overall, it balances functionality and ease of use, fitting perfectly in home offices or small business environments.
Pros
- Fast printing at up to 36 pages per minute for increased efficiency
- Multiple connectivity options including dual-band wireless and Ethernet
- Compact design integrates printing, scanning, and copying in one device
Cons
- Occasional paper jams when printing certain envelope sizes from front tray
Combining speed, versatility, and user-friendly features, the Brother DCP-L2640DW stands out as a dependable choice for small business printing needs. Its efficient handling of printing and scanning tasks helps maintain smooth operations. This model offers excellent value through reliable performance and flexible connectivity options.
This model offers excellent value through reliable performance and flexible connectivity options.
3. Brother HL-L5210DWT Business Monochrome Laser Printer with Dual Trays, Wireless
The Brother HL-L5210DWT Business Monochrome Laser Printer offers a reliable solution for busy small offices. Designed to deliver fast print speeds and professional-quality documents, it enhances daily workflow with ease and efficiency.
With its dual paper trays and wireless capabilities, this printer supports high-volume printing while minimizing interruptions. It combines practical features and solid performance to meet diverse business needs.
Built for productive work environments, the Brother HL-L5210DWT prints up to 48 pages per minute, keeping pace with demanding office tasks. The dual 250-sheet and 520-sheet trays reduce paper refills, while the multipurpose tray handles envelopes or custom media seamlessly.
Cost efficiency is a highlight, driven by the high-yield toner cartridges that lower replacement frequency and overall expenses. Connectivity options include built-in Gigabit Ethernet and dual-band wireless, allowing easy integration with various devices and flexible printing setups.
Security receives special attention through Triple Layer Security, protecting both the network and sensitive documents. Setup is straightforward, and the robust design supports consistent, high-quality output without compromises. This model suits small businesses seeking dependable, fast printing without subscription constraints.
This model suits small businesses seeking dependable, fast printing without subscription constraints.
Pros
- Fast printing speeds up to 48 pages per minute improve office productivity
- Dual paper trays with expandable capacity reduce interruptions
- Flexible connectivity with wired and wireless options supports diverse device printing
Cons
- Monochrome printing limits color output options for more varied document needs
The Brother HL-L5210DWT stands out as a steadfast choice for small businesses focused on fast, cost-effective monochrome printing. Its combination of speed, capacity, and security features ensures smooth operation with minimal upkeep, making it a practical investment for demanding office environments.
4. Brother MFC-L8730CDW Business Color Laser All-in-One Printer with Duplex Print,
Experience vibrant color printing and sharp black text with the Brother MFC-L8730CDW, designed to fit perfectly in busy work environments. Its compact and durable design takes up 25% less space than previous models, making it an ideal choice for small business settings.
Fast printing and copying speeds of up to 33 pages per minute help maintain steady workflow. This multifunction printer also enables automatic duplex printing and high-speed two-sided scanning, enhancing efficiency without compromising quality.
Delivering professional-grade output, the Brother MFC-L8730CDW handles color and black-and-white printing with sharp precision and rich tones. It comes equipped with high-yield toner cartridges, providing extended print capacity and lowering operational costs. The device supports various media types, including card stock, envelopes, and glossy photo paper, up to legal-size dimensions.
The scanner’s 80-page auto document feeder and legal-size glass surface make batch scanning simple and rapid. Flexible connectivity options include dual-band wireless, Gigabit Ethernet, and USB
Security is enhanced by triple-layer protection and an integrated NFC card reader for badge authentication. The user-friendly 5-inch color touchscreen offers customization with up to 48 shortcut buttons, making frequently used tasks easily accessible.
Overall, it is a reliable workhorse suited for offices that demand high productivity and robust performance.
Pros
- Fast print and copy speeds up to 33 pages per minute
- High-yield toner cartridges reduce printing costs significantly
- Advanced scanning features including duplex scanning at 104 ipm
Cons
- The printer is heavy and requires careful handling during setup
Combining solid build quality with versatile features and secure connectivity, the Brother MFC-L8730CDW stands out as a dependable choice for small business environments. It delivers impressive speed and professional output, balancing efficiency and cost-effectiveness for daily office demands.
5. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Efficient and versatile, the Brother MFC-L3720CDW wireless color laser printer serves as a reliable partner for any small business. It impresses with quick print speeds and vibrant output, helping make your documents visually appealing and professional. Seamlessly handling multiple functions, it redefines convenience in office printing.
Connectivity is smooth and adaptable, thanks to dual-band Wi-Fi and USB interface options. Whether scanning, copying, or printing, the automatic duplex and sizable paper capacity keep your workflow uninterrupted.
The Brother MFC-L3720CDW excels in delivering sharp, laser-quality prints with speeds reaching up to 19 pages per minute. A 50-sheet auto document feeder complements the adjustable 250-sheet paper tray, reducing manual tasks and downtime. Automatic double-sided printing enhances resource efficiency and professionalism.
Its 5-inch color touchscreen offers quick access to popular cloud services such as Google Drive and Dropbox. The printer’s mobile app enables you to monitor toner levels and manage printing remotely.
Designed to support diverse media, it handles envelopes, labels, and cardstock without trouble.
Build quality is robust, suitable for demanding office environments, while the intuitive interface simplifies daily use. Color accuracy favors documents and graphics, though photos may not be the primary strength. Its integration capabilities and diverse connectivity cater especially well to small businesses needing dependable, multifunctional printing solutions.
Pros
- Fast print speeds with high-resolution laser-quality output
- Multiple connectivity options including dual-band Wi-Fi and USB
- Convenient touchscreen with cloud service integration and mobile management
Cons
- Not optimized for producing high-quality photographic prints
Designed to boost office productivity, the Brother MFC-L3720CDW combines speed, versatility, and ease of use. Its reliable performance and smart features make it a valuable asset for any small business seeking quality and efficiency in one compact device.
6. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Designed to meet the practical needs of small teams, the HP LaserJet Pro MFP 3101sdw offers reliable, high-quality black-and-white printing with impressive speed. Equipped with wireless connectivity and multifunction capabilities, it streamlines your daily office tasks.
Its advanced features and professional-grade output make it a solid choice for businesses seeking efficiency without compromise. This laser printer balances performance and convenience, all within a compact design suitable for limited workspace.
The HP LaserJet Pro MFP 3101sdw delivers sharp prints at speeds reaching 35 pages per minute. It handles printing, scanning, and copying efficiently, featuring an automatic two-sided print option to save time and paper. The large 250-sheet input tray and 50-sheet auto document feeder enable continuous use without frequent interruptions.
The large 250-sheet input tray and 50-sheet auto document feeder enable continuous use without frequent interruptions.
Connectivity is seamless, supported by dependable Wi-Fi that automatically selects the best connection, reducing disruptions. The device works exclusively with HP toner cartridges, ensuring print quality remains consistent.
Built to endure the demands of a small business, it combines durability with user-friendly operation. The initial print emerges in just seven seconds, minimizing delays.
Ideal for small offices or work teams, this model offers functionality typically found in more expensive devices.
Pros
- Fast printing speed of up to 35 pages per minute
- Automatic duplex printing and convenient document feeder
- Reliable wireless connectivity with easy device integration
Cons
- Requires genuine HP toner cartridges which may limit third-party options
For small business users looking for a dependable, efficient printer, the HP LaserJet Pro MFP 3101sdw stands out. It blends speed, quality, and multifunctional convenience into a compact unit, making everyday office tasks easier to manage.
7. Canon Color imageCLASS MF751Cdw II – Wireless Duplex Laser Printer,
Discover the Canon Color imageCLASS MF751Cdw II, a versatile wireless duplex laser printer designed to handle busy workspaces with ease. Combining print, scan, and copy capabilities, it delivers professional results efficiently. Ideal for small businesses and home offices needing dependable performance and vibrant color.
Experience fast print speeds of up to 35 pages per minute in color and black-and-white. The sharp 5-inch color touchscreen provides straightforward access to frequently used functions through an intuitive Application Library. Wireless setup is quick, allowing seamless connection to mobile devices with compatibility for Apple AirPrint, Mopria Print Service, and the Canon PRINT app.
Wireless setup is quick, allowing seamless connection to mobile devices with compatibility for Apple AirPrint, Mopria Print Service, and the Canon PRINT app.
The imageCLASS MF751Cdw II supports high-volume printing with a generous paper capacity of 250 sheets in the standard cassette and 50 sheets in the multipurpose tray. An optional expansion cassette can increase capacity further. Automatic duplex printing saves paper and reduces manual handling, while the 50-sheet automatic document feeder streamlines multi-page scanning and copying tasks.
Automatic duplex printing saves paper and reduces manual handling, while the 50-sheet automatic document feeder streamlines multi-page scanning and copying tasks. Built to produce crisp, high-resolution prints at 600 x 600 dpi, this model uses Canon Genuine Toner 069 for consistent quality and longer page yields. The larger footprint reflects its robust design, built for reliability and durability over time.
It comes backed by a 3-year limited warranty to provide confidence in your investment. This model is particularly suited for small offices seeking a practical all-in-one solution with effortless wireless features and professional output quality.
Pros
- High-speed printing up to 35 ppm for both color and monochrome jobs
- Easy wireless setup with mobile printing compatibility
- Automatic duplex printing and 50-sheet ADF improve efficiency
Cons
- Larger size requires sufficient workspace
Combining efficiency, reliable performance, and an intuitive user interface, the Canon imageCLASS MF751Cdw II stands out as a smart choice for small businesses. It balances speed and quality while supporting mobile workflows and wireless convenience, making it a valuable addition to any busy office environment.
8. Brother MFC-L6810DW Enterprise Monochrome Laser All-in-One Printer, Large Paper Capacity,
Experience efficient and reliable printing with the Brother MFC-L6810DW Enterprise Monochrome Laser All-in-One Printer. Designed to handle high-volume tasks, this printer excels in delivering crisp black-and-white documents rapidly.
Its large paper capacity and robust build make it an excellent choice for business environments that demand speed and quality.
Equipped with advanced security features and ease of use, this model offers practical solutions for mid to large-sized workgroups. Whether printing, copying, or scanning, users will find it versatile and tailored to streamline everyday office operations.
The Brother MFC-L6810DW stands out with fast print and copy speeds reaching up to 52 pages per minute. This throughput supports increased productivity by reducing wait times during busy office hours.
A generous 520-sheet paper tray combined with a 100-sheet multipurpose tray minimizes interruptions caused by paper refills, ideal for handling a variety of media types.
It features an 80-page automatic document feeder for swift two-sided scanning, allowing for smooth digital workflows. The integrated 7-inch touchscreen enables intuitive navigation and direct scanning to popular cloud destinations. Security measures include triple-layer protection and an NFC card reader for secure access and document protection throughout the network.
Security measures include triple-layer protection and an NFC card reader for secure access and document protection throughout the network.
Build quality is sturdy, made to withstand consistent daily use. Compatibility spans laptops, smartphones, and tablets, ensuring flexibility in connectivity. Inclusion of a high-yield toner cartridge enhances long-term value, supporting extensive print runs without frequent replacements.
This printer suits businesses that prioritize efficiency, security, and ease in document management tasks.
Pros
- Fast printing and copying speeds up to 52 ppm for enhanced productivity
- Expandable paper capacity up to 1,660 sheets reduces downtime
- Advanced security features including NFC badge authentication and triple-layer protection
Cons
- Monochrome-only printing limits use for color document needs
The Brother MFC-L6810DW delivers a powerful performance combining speed, security, and convenience. Its robust design and enterprise-level features make it a valuable asset for businesses aiming to optimize printing workflows without compromising quality.
9. Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced
Experience professional-grade printing with the Brother Professional Laser Printer. Designed to deliver rapid output speeds, it handles high-volume workloads effortlessly. This laser printer offers precise, sharp monochrome prints suitable for busy office environments.
This laser printer offers precise, sharp monochrome prints suitable for busy office environments.
With robust paper capacity and seamless connectivity options, it supports continuous printing without interruptions. The device integrates smoothly into business networks and mobile setups alike, making it a reliable addition to any small business workspace.
Built to manage demanding print tasks, this printer produces up to 50 pages per minute. Such speed enhances productivity by minimizing wait times for document printing.
The heavyweight 520-sheet main tray combined with a 100-sheet multipurpose tray accommodates diverse printing needs.
Expand the total paper capacity up to 1,660 sheets with additional trays, preventing frequent reloads during large projects. Connectivity is flexible, featuring both Gigabit Ethernet and dual-band wireless networking, allowing easy sharing across multiple devices.
Maintenance remains cost-effective thanks to high-yield toner cartridges that yield up to 18,000 pages. Superior print resolution of 1200 x 1200 dpi ensures crisp output, appropriate for formal reports and contracts.
Included components like the drum unit and toner cartridges come ready to support extended printing periods. Compatible with laptops, PCs, and smartphones, the printer fits well within typical small business setups.
Pros
- Fast printing speed of 50 ppm enhances office productivity.
- Large paper capacity supports uninterrupted, high-volume printing.
- Robust security features safeguard network and document safety.
Cons
- Limited to black and white printing only, no color output.
Offering a balance of speed, capacity, and security, this Brother laser printer stands as a strong choice for small business printing needs. Its high efficiency and reliable performance justify its place in professional offices seeking dependable monochrome printing solutions.
10. Ricoh Aficio MP C4504 A3 Color Laser Multifunction Copier –
Discover efficient printing solutions with the Ricoh Aficio MP C4504, designed for dynamic office environments. This A3 color laser multifunction copier combines convenience with advanced technology, promising streamlined operations.
Ideal for teams that demand fast and precise output, the Ricoh Aficio MP C4504 enhances productivity through its smart features. Experience the ease of wireless connectivity and an intuitive user interface optimized for professional use.
The Ricoh Aficio MP C4504 integrates a built-in WiFi module and a broad 1-inch smart operation panel, simplifying both setup and daily use.
It supports high-quality printing and copying with resolutions up to 1200 x 1200 dpi, suitable for detailed color work and sharp black-and-white documents.
Equipped with four trays and a maximum input capacity of 4,700 sheets, this multifunction copier accommodates high-volume printing demands effortlessly. Its automatic duplex feature allows double-sided printing, reducing paper costs and environmental impact.
Compatibility extends to various PC devices via USB connectivity, while toner cartridges in black, cyan, magenta, and yellow ensure vivid color reproduction. Although maintenance and repair may require attention, the device suits offices seeking an all-in-one solution for copying, scanning, and printing.
Pros
- High-resolution printing with vibrant color depth and sharp details
- Large paper capacity and multiple trays support extended work sessions
- Intuitive 10.1″ smart panel enhances user interaction and workflow control
Cons
- Reported reliability issues with paper feeder and trays affecting long-term use
Offering a versatile printing experience suitable for small business environments, the Ricoh Aficio MP C4504 stands out with its connectivity and print quality. Prospective buyers should weigh the maintenance considerations against the array of features provided for high-volume office tasks.
11. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Experience impressive printing performance with the HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer. Designed for small offices, it delivers professional-quality color documents ideal for presentations, brochures, and flyers.
Its reliable wireless connectivity keeps your workflow smooth and efficient.
Combining speed and functionality, this printer supports high-volume tasks while maintaining sharp print quality. The sleek design incorporates modern features to boost productivity and simplify multitasking within your workspace.
The HP OfficeJet Pro 9125e handles everyday office printing with ease, offering speeds up to 18 pages per minute in color and 22 in black and white. It supports automatic two-sided printing and scanning for added convenience, accompanied by a 250-sheet input tray that reduces frequent paper refills. Equipped with an auto document feeder, multitasking becomes smoother than ever.
Equipped with an auto document feeder, multitasking becomes smoother than ever.
Wireless capabilities include dual-band Wi-Fi that detects and resolves connectivity issues automatically. Its large 7-inch color touchscreen provides an intuitive interface, making navigation straightforward without the need for technical expertise.
Users can also manage printing, scanning, and faxing directly from smartphones or tablets via the HP app, increasing flexibility.
Security is addressed through built-in HP Wolf Pro Security, offering protection against cyber threats. The sustainable design features more than 40% recycled plastic, aligning with eco-friendly office goals.
Pros
- Fast print speeds suitable for professional color documents
- Reliable dual-band wireless connection with easy setup
- Advanced security features protecting sensitive office data
Cons
- Requires genuine HP cartridges with chip technology for operation
A well-rounded choice for small businesses, the HP OfficeJet Pro 9125e blends efficiency, quality, and security. Its versatile features and user-friendly interface make it a solid contender among commercial printers in its category.
12. Canon imageCLASS MF753Cdw – Wireless Duplex Color Laser Printer, All-in-One
Experience the power of efficient and versatile printing with the Canon imageCLASS MF753Cdw. Designed to meet diverse small business needs, this wireless duplex color laser printer delivers sharp, professional-quality output quickly and quietly. Its all-in-one capabilities combine printing, scanning, copying, and faxing in a single compact unit.
Its all-in-one capabilities combine printing, scanning, copying, and faxing in a single compact unit.
Beyond speed and quality, this printer supports on-the-go printing through mobile devices, making it a practical choice for modern workflows. The robust build ensures reliable performance while offering expandable paper capacity and eco-friendly features that align with busy office environments.
The Canon imageCLASS MF753Cdw provides a comprehensive solution tailored for small business environments. Printing at speeds up to 35 pages per minute, it handles both black-and-white and color jobs efficiently.
Auto-duplex printing and one-pass two-sided scanning save valuable time, reducing manual intervention.
Its paper handling is flexible, with a standard 250-sheet cassette and options to expand up to 850 sheets with an additional cassette. This ample capacity reduces frequent paper reloads and improves workflow continuity. Complementing this, the device uses high-capacity Toner 069 cartridges for extended print runs.
Connectivity options include wireless networking and compatibility with Chromebooks and smartphones through the Canon PRINT Business app. Controls are user-friendly via a modern touchscreen interface, while environmentally conscious users benefit from ENERGY STAR certification and EPEAT Silver status. This printer fits perfectly in small offices requiring dependable, multi-functional performance without sacrificing quality or convenience.
This printer fits perfectly in small offices requiring dependable, multi-functional performance without sacrificing quality or convenience.
Pros
- Fast printing with duplex and one-pass two-sided scanning for enhanced productivity
- Supports mobile and Chromebook compatibility for seamless device integration
- Expandable paper handling and high-capacity toner cartridges reduce downtime
Cons
- Potential warranty limitations when unit is sourced outside authorized U.S. distribution channels
The Canon imageCLASS MF753Cdw stands out as a reliable, all-in-one commercial printer for small businesses seeking quality, speed, and versatile functionality. While careful consideration of warranty and support availability is advised when purchasing, its features and performance make it a strong candidate among competing laser printers in its class.
13. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Experience efficient and reliable printing designed for small teams and busy offices. The HP Laserjet Pro MFP 3101fdw delivers crisp black and white prints with versatile all-in-one functionality to handle all your document needs.
Equipped with wireless connectivity, it enables seamless printing from multiple devices, making it a perfect fit for collaborative environments and remote work setups.
The HP Laserjet Pro MFP 3101fdw is a compact all-in-one printer that combines print, scan, copy, and fax features. It supports automatic two-sided printing and includes an auto document feeder for faster workflows, ideal for teams of up to seven people.
It produces black and white prints at speeds reaching 35 pages per minute, allowing your business to maintain productivity without delays.
Connectivity options are broad, offering intelligent Wi-Fi, Ethernet, and Bluetooth. The printer is compatible with most operating systems including Microsoft, Mac, Android, and Chromebook, and supports wireless printing from any mobile device.
Security is enhanced through HP Wolf Pro Security, protecting printer data with customizable settings. Its ability to handle various media types such as glossy film, photo paper, and labels adds flexibility for different professional purposes.
Pros
- Fast black and white printing up to 35 ppm for high productivity
- Automatic duplex printing and auto document feeder streamline tasks
- Robust connectivity options including intelligent Wi-Fi and Ethernet
Cons
- Limited to black and white printing only, not suitable for color documents
A reliable choice for small business environments, this HP Laserjet Pro MFP balances speed, security, and ease of use. Its features support a collaborative workspace, ensuring essential document tasks are completed efficiently.
14. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Experience efficient and economical printing with the Epson EcoTank ET-2800 Wireless Color All-in-One Printer. Designed to assist small businesses and home offices, it delivers vivid, detailed prints without the hassle of replacing cartridges frequently.
Replace costly ink cartridges with innovative Cartridge-Free Supertank technology, which provides a high volume of prints from just one ink refill. Coupled with wireless connectivity and a flatbed scanner, this all-in-one device simplifies your document handling needs in a streamlined setup.
The Epson EcoTank ET-2800 blends quality and convenience into a compact printer that fits small workspaces. It features Micro Piezo Heat-Free Technology to produce crisp images and sharp text at a speed of up to 10 pages per minute. This printer supports various media sizes, including envelopes and photo paper, suitable for versatile printing jobs.
This printer supports various media sizes, including envelopes and photo paper, suitable for versatile printing jobs.
Cartridge-free printing lowers operating costs by up to 90%, while the included ink bottles enable printing up to 4,500 pages in black and 7,500 in color. Setup is straightforward, with detailed instructions and guided app support that make it user-friendly even for beginners. In addition, the printer offers simplex printing, a flatbed scanner, and wireless control via a mobile app.
Though it offers strong print quality and affordability, some users report occasional connectivity issues with the app-based control. However, the longevity of the ink tanks and the sharp output quality tend to outweigh these minor quirks. This model excels for small business owners and home office users seeking dependable daily use without frequent ink replacements.
Pros
- Cost-saving Cartridge-Free printing with high ink capacity
- Compact design ideal for limited desk space
- Wireless connectivity and convenient mobile app control
Cons
- Intermittent app connection and paper size warning issues
Combining affordability, reliable performance, and ease of use, the Epson EcoTank ET-2800 is a smart choice for small businesses needing a versatile all-in-one printer. Its high ink yield dramatically reduces running costs, while the included scanning capabilities add office essential functionality. Despite minor wireless app hiccups, it delivers excellent print quality and convenience in a compact footprint.
15. HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer, Print,
The HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer combines efficiency with professional-quality output. Designed for busy offices, it produces vibrant color documents rapidly, making it ideal for presentations, brochures, and flyers.
Equipped with advanced features, this printer streamlines various tasks such as printing, copying, scanning, and faxing. Robust wireless connectivity and an intuitive touchscreen ensure smooth operation. These qualities make it an excellent choice for small businesses seeking reliable performance.
Reliable and versatile, the OfficeJet Pro 9135e handles demanding print jobs with ease. It offers print speeds of up to 20 pages per minute in color and 25 pages per minute in black.
Dual 250-sheet trays allow ample paper capacity, reducing frequent refills during heavy workloads.
Its smart HP AI technology formats web pages and emails cleanly, eliminating unnecessary elements for polished prints every time. Automatic two-sided printing and a single-pass, double-sided scanner add convenience when multitasking. The dual-band Wi-Fi provides a stable connection with minimal disruptions.
The dual-band Wi-Fi provides a stable connection with minimal disruptions.
Built-in security features protect your data, supported by HP Wolf Pro Security tools that guard against cyber threats. The printer’s user interface features a
Sustainable construction uses over 40% recycled plastic, reflecting eco-friendly values. Overall, this printer offers excellent build quality, functional versatility, and intuitive control, tailored to meet small business needs efficiently.
Pros
- Fast color and black-and-white printing with high resolution
- Convenient dual paper trays and automatic duplex printing
- Strong security features to protect sensitive information
Cons
- Setup process can be time-consuming due to security and updates
Delivering speedy output and reliable connectivity, the HP OfficeJet Pro 9135e enhances daily office workflow. Its combination of smart features and dependable performance makes it a practical investment for small businesses looking to improve their printing capabilities.
Top Commercial Printers for Small Businesses: Buying Guide
Print volume and speed
When shopping for the best commercial printer for small business, it helps to evaluate your expected daily and monthly print volumes to choose a machine that can comfortably handle the workload without frequent breakdowns. Paying attention to pages per minute (PPM) ratings gives insight into how quickly a printer can complete tasks, which is especially beneficial during busy periods when time efficiency matters.
Balancing these factors will help in selecting a printer that matches both your current and future printing demands, making the investment worthwhile and keeping your business running smoothly.
Additional features and functionality
When choosing a commercial printer for a small business, it pays to evaluate multifunction capabilities since having a device that can scan, copy, and fax can streamline office tasks and reduce the need for multiple machines. Paper handling options also play a significant role; printers with larger tray sizes and duplex printing help manage larger workload volumes efficiently and cut down on paper use, which is both economical and environmentally friendly.
Security features deserve careful attention, especially when dealing with sensitive documents. Look for printers equipped with secure printing options, user authentication, and data encryption to protect confidential information and maintain privacy standards. Balancing these features according to your business needs helps in selecting a printer that boosts productivity while supporting secure operations.
Print quality and technology
Choosing the right printer for a small business involves understanding how different technologies impact print quality and suitability for various tasks. Laser printers are generally favored for their fast printing speeds and crisp text output, making them ideal for high-volume document printing.
Inkjet printers, on the other hand, excel at producing vibrant color images and photos, which can be beneficial for businesses requiring high-quality marketing materials or product visuals. Resolution, measured in dots per inch (DPI), plays a key role in determining print sharpness; a higher DPI means finer detail, which is especially important for color-rich prints. Considering whether the printer supports full-color output or is limited to black and white will help narrow down options aligned with specific business needs.
Understanding these aspects will help in selecting a printing solution that balances quality, cost, and functionality suitable for everyday business operations.
Cost efficiency and budget
When choosing the best commercial printer for small business, taking into account the initial purchase price helps balance upfront investment with long-term needs. Calculating the cost per page, including expenses for ink or toner, provides insight into daily operating costs and can prevent unexpected budget strains.
Maintenance costs and the price of replacement parts also influence overall affordability, especially for printers expected to endure heavy usage or produce large volumes. Selecting a printer that offers reliable performance with manageable supply costs ensures that the investment remains practical over time, supporting business operations without frequent interruptions or excessive spending. Understanding how these financial aspects fit together assists in making a choice that aligns with both current requirements and financial goals.
Connectivity and compatibility
When choosing the best commercial printer for small business, considering a variety of connectivity options can greatly enhance usability and efficiency. Having both wired and wireless connection options allows for flexible placement and easy sharing among multiple users without the hassle of cables or limited access.
It is also helpful to verify that the printer is compatible with the devices and software already in use in your office environment to avoid any disruptions or additional costs. Many modern commercial printers offer mobile and cloud printing capabilities, enabling printing directly from smartphones, tablets, or remote locations, which adds convenience and supports a more dynamic workflow. Paying attention to these connectivity and compatibility features will help ensure the printer integrates smoothly into daily operations and meets the unique needs of a small business setting.
Brand reputation and customer support
When selecting a commercial printer for a small business, it helps to pay close attention to how reliable the brand is by reading customer reviews and feedback. This can give insight into whether the printer performs consistently and meets expectations over time.
Access to local service centers and availability of replacement parts can save you from prolonged downtime, so confirming these logistics beforehand can be very beneficial. Choosing a printer from a brand known for responsive and helpful customer support will make troubleshooting and maintenance much easier, helping your business maintain productivity with minimal disruption.
Frquently Asked Questions
What Features Should A Small Business Look For In A Commercial Printer?
A small business should prioritize reliability and print quality in a commercial printer to ensure professional-looking documents and consistent performance. Easy-to-use interfaces and affordable maintenance are also crucial, helping minimize downtime and operational costs. Additionally, the printer should support various media types and sizes to accommodate diverse printing needs. Connectivity options such as Wi-Fi and mobile printing enhance flexibility, allowing multiple users to access the printer easily. Compact design and energy efficiency are also valuable features, fitting well in limited office space while reducing power consumption and expenses.
What Are The Top Reliable Commercial Printer Brands For Small Businesses In 202
In 2024, top reliable commercial printer brands for small businesses include HP, Epson, Brother, and Canon. HP is renowned for its high-quality laser and inkjet printers that offer excellent speed and durability, ideal for various business needs. Epson stands out with its precision and eco-friendly ink technologies, perfect for detailed color printing and cost efficiency. Brother provides affordable and reliable multifunction printers that combine printing, scanning, and copying, making them versatile for small office environments. Canon is also popular for its consistent print quality and robust customer support, catering well to small businesses requiring both photo and document printing.
How Do Inkjet And Laser Commercial Printers Compare For Small Business Use?
Inkjet and laser commercial printers each offer distinct advantages for small business use. Inkjet printers are generally more affordable upfront and excel at producing high-quality color prints and photos, making them ideal for businesses that require vivid marketing materials. However, they tend to have slower print speeds and higher ink costs over time. Laser printers, on the other hand, provide faster printing speeds and lower cost per page, especially for high-volume black-and-white documents. They are typically more durable and efficient for everyday office tasks. Small businesses should choose based on their printing volume, budget, and color needs.
How Can A Commercial Printer Improve Productivity And Efficiency In A Small Business?
A commercial printer can improve productivity in a small business by enabling faster and higher-quality printing, reducing time spent on manual tasks. With advanced features like automated workflows and multi-function capabilities, employees can complete printing, scanning, and copying tasks more efficiently, allowing them to focus on core business activities. Additionally, using a reliable commercial printer minimizes downtime and maintenance issues, ensuring smooth operations. Cost-effective printing solutions and better resource management also contribute to overall efficiency, helping small businesses save money while maintaining professional output.
Which Commercial Printers Offer The Best Value For Small Businesses On A Budget?
For small businesses on a budget, Epson EcoTank and Brother INKvestment series offer the best value. Epson EcoTank printers feature refillable ink tanks, significantly reducing running costs over time. They provide high-quality prints and are ideal for moderate volume needs, making them cost-effective for small businesses. Brother INKvestment printers also deliver great value with affordable ink cartridges and reliable performance. Their efficient ink usage and solid build quality ensure long-term savings without compromising print quality, making them another excellent choice for budget-conscious businesses.
Conclusion
Choosing the best commercial printer for small business involves balancing print quality, speed, cost efficiency, and durability. While some models may have higher upfront costs or larger footprints, their reliable performance and lower operating expenses make them worthwhile investments for businesses with moderate to high printing demands. Smaller enterprises that require consistent output without compromising on professional presentation will find these printers particularly beneficial.
Smaller enterprises that require consistent output without compromising on professional presentation will find these printers particularly beneficial. Potential buyers should evaluate factors such as print volume, connectivity options, and maintenance requirements to match their unique needs. Ultimately, selecting a printer that aligns with workflow demands and budget ensures smooth operations and enhances productivity, making it a practical and valuable addition to any small business environment.
