Running a small business often means balancing many tasks at once, and having reliable office equipment can make a big difference. Choosing the right printer is especially important when you need clear, professional colour prints without overspending. The best colour printer for small business combines efficiency, print quality, and cost-effectiveness to help you stay productive.
This type of printer is designed for entrepreneurs, freelancers, and small office teams who need vibrant documents, marketing materials, or client presentations. A well-matched colour printer can save both time and money, while supporting your business needs with consistent performance.
In this review, you will find an overview of some of the best models available, with details on print speed, image quality, running costs, and user-friendliness. By the end, you’ll have a clearer idea of which printer fits your small business requirements.
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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Brother Color Laser Printer with Wireles...
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Brother MFC-L3720CDW Wireless Color Lase...
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Top Picks to Elevate Your Office Printing Game with Vibrant Results
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Check Price |
Our Top Picks 2  | Brother Color Laser Printer with Wireless Printing Fast 19 PPM | Check Price |
Our Top Picks 3  | Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and | Check Price |
1. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience professional-quality color printing tailored for small business needs with the HP Color LaserJet Pro MFP 3301sdw. Designed for efficiency, it delivers sharp, vivid prints to elevate your daily documents and presentations.
Speed and reliability come together in a single machine that prints, scans, and copies with ease. Its wireless connectivity keeps your workspace organized and flexible.
The HP Color LaserJet Pro MFP 3301sdw combines solid build quality with advanced features ideal for office environments. Print speeds of up to 26 pages per minute ensure your team maintains productivity without delays.
Equipped with auto two-sided printing and a 250-sheet input tray, it handles high volumes with minimal intervention. The intuitive color touchscreen simplifies setup and operation, catering to all users.
Scanning options include a flatbed scanner paired with an automatic document feeder, making it easy to digitize multi-page documents swiftly. The printer supports wireless printing from smartphones and tablets, offering seamless integration with modern workflows.
Original HP 218A and 218X toner cartridges deliver consistent results, backed by HP’s commitment to reliability. This model suits small teams aiming for professionalism without the complexity of larger machines. While toner cost is higher compared to some alternatives, the precision and print clarity justify the investment for demanding office applications.
While toner cost is higher compared to some alternatives, the precision and print clarity justify the investment for demanding office applications.
Pros
- Fast printing speeds up to 26 pages per minute in color and black
- Vivid print quality thanks to next-generation TerraJet toner
- Convenient wireless connectivity and automatic duplex printing
Cons
- Toner cartridge prices are relatively high compared to similar devices
Combining speed, outstanding color accuracy, and multi-function capabilities, the HP Color LaserJet Pro MFP 3301sdw stands as a dependable choice for small business settings. Its balance of features and output quality makes it a valuable addition to any office environment focused on professional results.
2. Brother Color Laser Printer with Wireless Printing Fast 19 PPM
Deliver vibrant, professional-quality color prints with remarkable speed using the Brother Color Laser Printer. Designed to streamline your business tasks, this device combines efficiency and reliability to keep your workflow smooth and productive.
Its wireless printing capabilities allow effortless connections from various devices, making document management a breeze in any small office or home workspace. Experience high performance without compromising on print quality.
The Brother HL-L3220CDW stands out with its crisp text and vivid color graphics at a fast rate of 19 pages per minute, fitting the needs of busy work environments. It boasts a large 250-sheet paper tray which reduces the frequency of refills and supports a variety of media types through a manual feed slot.
Wireless connectivity supports printing from laptops, smartphones, or tablets, with built-in security that protects sensitive information. Automatic duplex printing enhances productivity by saving both time and paper during double-sided printing tasks.
Compatibility with major mobile and cloud platforms ensures easy access, regardless of the device used. The printer’s sturdy build and quiet operation accommodate small business demands while maintaining a professional appearance and output quality.
Pros
- Fast printing speed of 19 pages per minute for both black and color documents
- Advanced wireless connectivity with secure and seamless device integration
- Automatic duplex printing to reduce paper usage and enhance efficiency
Cons
- Heavier than comparable models, which may affect portability
Combining dependable performance with versatile features, this Brother color laser printer offers excellent value for small business environments. It balances speed, quality, and functionality, making it a solid choice for users needing dependable everyday color printing without complexity.
3. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Elevate your small business printing tasks with the Brother MFC-L3720CDW wireless color laser printer. Designed to deliver sharp, vibrant documents, this multifunction device combines printing, scanning, and copying capabilities effortlessly. Experience a blend of speed, clarity, and convenience tailored for professional use.
Experience a blend of speed, clarity, and convenience tailored for professional use.
Whether handling daily office documents or managing cloud-based workflows, this printer ensures reliable performance with easy connectivity options. Its compact design fits neatly into any workspace, making it a dependable partner for growing businesses.
The Brother MFC-L3720CDW offers professional-grade laser quality with impressive print speeds up to 19 pages per minute. It handles color and black-and-white printing with crisp resolution, making reports and presentations visually striking. Robust paper handling includes a 250-sheet adjustable tray and a 50-sheet auto document feeder, minimizing interruptions during busy print jobs.
Connectivity is versatile with dual-band wireless, Wi-Fi Direct, and USB support, allowing multiple users to print easily from various devices. An intuitive
5-inch color touchscreen enhances control, offering 48 customizable shortcuts and direct cloud integrations such as Google Drive and Dropbox. Automatic duplex printing saves paper and streamlines double-sided projects.
Built for efficiency, the flatbed scanner and copier support quick document sharing and duplication. Toner cartridges provide cost-effective replacements, contributing to the machine’s long-term reliability. This color laser model suits small businesses aiming for productive, professional office equipment without compromising on quality or speed.
This color laser model suits small businesses aiming for productive, professional office equipment without compromising on quality or speed.
Pros
- Fast print speeds with sharp laser-quality output
- Flexible connectivity including dual-band wireless and USB
- Easy-to-use touchscreen with cloud service integration
Cons
- Not designed for high-quality photo printing
For small business owners seeking a dependable, feature-rich color laser printer, the Brother MFC-L3720CDW balances performance and convenience while maintaining professional output quality. Its multifunction design and user-friendly features make it a valuable addition to any office setting.
4. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Experience seamless printing with the Epson EcoTank ET-2800 Wireless Color All-in-One Printer designed for small businesses. Combining high quality with efficient cartridge-free technology, it delivers vibrant documents and images while cutting down on running costs.
Its compact frame fits comfortably in an office space without sacrificing performance. A reliable tool for those seeking productivity and ease of use in one device.
The Epson EcoTank ET-2800 operates using innovative cartridge-free printing, replacing traditional cartridges with refillable ink tanks. This design significantly reduces the frequency of ink replacements and lowers expenses on replacement supplies. It prints at a rate of up to 10 pages per minute, handling daily office workloads with ease while maintaining sharp and clear results.
It prints at a rate of up to 10 pages per minute, handling daily office workloads with ease while maintaining sharp and clear results.
Micro Piezo Heat-Free Technology provides crisp, detailed prints without excessive heat damage, preserving the quality of documents and photos. The printer supports various media types, including envelopes and glossy papers, making it versatile for different business needs.
Setup includes wireless connectivity, allowing wireless printing from multiple devices, although initial configuration may require attention at the printer panel.
With well over 4,500 black and 7,500 color pages achievable per ink set, this printer appeals to budget-conscious users who want sustainability and dependability. Its flatbed scanner adds multifunctionality while keeping the footprint small and manageable.
The EcoTank ET-2800 is a smart investment for small office environments prioritizing efficiency and cost effectiveness.
Pros
- Cartridge-free ink system delivers up to 2 years of ink in the box.
- High print resolution with vivid color output using pigment-based inks.
- Wireless connectivity enables easy printing from multiple devices.
Cons
- Initial setup and firmware updates require interaction via the printer control panel.
The Epson EcoTank ET-2800 provides excellent value by combining affordable ink refills with quality output. Its compact design and versatility make it a practical choice for small businesses seeking a reliable color printer that minimizes ongoing expenses while delivering consistent results.
5. HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer, Scanner, Copier,
Discover a versatile all-in-one solution that fits perfectly into small workspaces. The HP DeskJet 2855e offers reliable wireless printing, scanning, and copying with a compact design that won’t crowd your desk.
Equipped with AI-powered formatting, this printer ensures your web pages and emails come out cleanly, without waste. Its straightforward setup and user-friendly app support make managing tasks from your phone or computer simple and efficient.
The HP DeskJet 2855e combines vibrant color printing with solid copy and scan capabilities to support various daily printing needs. It features a 60-sheet input tray and prints up to 5 pages per minute in color, and
5 in black and white, striking a good balance between speed and quality. With print resolutions up to 4800 x 1200 dpi in color, output is sharp and detailed.
Connectivity is streamlined by wireless support with smart Wi-Fi that detects and resolves issues automatically. The HP Smart app enhances convenience, permitting printing and scanning directly from smartphones, tablets, or PCs. Compact dimensions and a lightweight design make it ideal for small offices or home setups.
With manual duplex capability and compatibility with a broad range of paper sizes, this printer adapts well to everyday tasks. It supports common media such as envelopes and glossy photo paper while delivering crisp text and vivid color. The bundled cartridges and easy maintenance contribute to its excellent value, especially for users who need a dependable printer without complexity.
The bundled cartridges and easy maintenance contribute to its excellent value, especially for users who need a dependable printer without complexity.
Pros
- Compact all-in-one design ideal for limited spaces
- Wireless printing with reliable Wi-Fi and smart app control
- High-quality color and black-and-white printing with AI formatting
Cons
- Manual duplex printing requires user intervention
Overall, the HP DeskJet 2855e is a dependable choice offering balanced features for everyday printing needs. It stands out for small businesses or home offices seeking clear text, vibrant color, and easy wireless operation without extra bulk.
6. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality printing from the comfort of your home or small office with the HP OfficeJet Pro 8125e Wireless All-in-One Printer. Designed to handle everyday printing, scanning, copying, and faxing needs, it combines convenience and efficiency in one sleek device.
Enjoy smooth wireless connectivity and vibrant color output that enhances business documents and marketing materials alike. This versatile printer helps elevate productivity without complicating daily tasks.
The HP OfficeJet Pro 8125e offers a robust feature set ideal for busy home offices and small businesses. It delivers sharp print resolutions up to 4800 x 1200 optimized dpi, making color prints vivid and text crisp.
The automatic duplex printing saves time and paper by handling double-sided documents effortlessly.
Built with user convenience in mind, setup is straightforward, and the intuitive HP Smart app allows printing directly from smartphones and laptops. Its 225-sheet paper capacity reduces the need for frequent refills, perfect for managing moderate workloads. The flatbed scanner with a single-sided automatic document feeder adds versatility to capture multi-page documents quickly.
With a compact design measuring just over 18 inches wide, it fits well in small spaces without sacrificing feature depth. Supported by HP’s reliable ink system, the printer maintains consistent output while reducing downtime.
A one-year limited hardware warranty offers peace of mind, and additional coverage is available for extended protection.
Pros
- High-resolution color printing with professional-quality output
- Seamless wireless printing through HP Smart app for mobile convenience
- Automatic duplexing and a large paper capacity streamline workflow
Cons
- Print speeds may be moderate for larger volume printing tasks
The HP OfficeJet Pro 8125e stands out as a reliable all-in-one solution offering excellent print quality and smart features tailored for small business environments. Its balance of performance, ease of use, and wireless flexibility makes it a strong choice for those seeking dependable color printing without complexity. Compared to similar models in its category, it strikes a middle ground between affordability and functionality, delivering dependable results every day.
Compared to similar models in its category, it strikes a middle ground between affordability and functionality, delivering dependable results every day.
7. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Elevate your small business printing experience with the HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer. Designed for professional-grade color documents, it delivers sharp, vibrant prints ideal for presentations, brochures, and flyers. A blend of speed and quality supports your busy office needs effortlessly.
A blend of speed and quality supports your busy office needs effortlessly.
Its versatile functionality includes printing, copying, scanning, and faxing, all housed in a compact design. The intuitive touchscreen and wireless connectivity make everyday use straightforward, while built-in security keeps your data protected.
This printer is a reliable choice for boosting productivity with high-quality output.
The OfficeJet Pro 9125e offers fast printing speeds, reaching up to 18 pages per minute in color and 22 in black and white. It uses advanced HP technology to produce clear, detailed prints with resolutions up to 4800 x 1200 optimized dpi. Auto two-sided printing and a 250-sheet input tray support high-volume tasks without frequent refills.
Operating this printer is simple thanks to the 7-inch color touchscreen, which features an easy-to-use interface similar to a smartphone.
Wireless dual-band Wi-Fi ensures a stable connection, with automatic issue detection and resolution to keep you online. The HP Smart app enables printing and scanning from mobile devices, giving flexibility to on-the-go work.
Durability is enhanced by a sustainable design, made with over 40% recycled plastic. Security is prioritized with HP Wolf Pro Security, protecting sensitive information against cyber threats.
This all-in-one printer fits well within small offices or home workspaces needing professional-quality prints without bulk.
Pros
- High-quality color and black-and-white prints with sharp detail
- Wireless connectivity with reliable dual-band Wi-Fi and easy app controls
- Automatic two-sided printing and 250-sheet input tray for efficient workflow
Cons
- Firmware updates may block use of non-HP ink cartridges
The HP OfficeJet Pro 9125e balances performance, ease of use, and security in a compact printer perfect for small businesses. Its fast print speeds and smart features streamline daily tasks while maintaining professional print quality. For those focused on productivity and dependable wireless printing, it offers excellent value compared to other all-in-one inkjet models.
For those focused on productivity and dependable wireless printing, it offers excellent value compared to other all-in-one inkjet models.
8. Canon PIXMA TS4320 Wireless Color Inkjet Printer for Duplex Printing,
Deliver vibrant color and sharp black text effortlessly with the Canon PIXMA TS4320. Its compact design fits nicely in small offices and homes, offering versatile functionality for printing, scanning, and copying.
Wireless connectivity makes it easy to output documents and photos from multiple devices seamlessly.
The printer supports two-sided printing automatically, saving time and reducing paper waste. Whether producing professional reports or vivid photo prints, its hybrid ink system ensures consistent quality with every use.
Canon’s PIXMA TS4320 stands out as a reliable wireless color inkjet printer designed for small business and home office use. It delivers sharp text and vibrant colors with its 2-cartridge hybrid ink system, ideal for both documents and photos.
Automatic duplex printing allows users to conserve paper and speed up workflows.
Setup is straightforward via smartphones or computers, compatible with popular printing apps like Canon PRINT, Apple AirPrint, and Mopria Print Service. Dual-band Wi-Fi supports stable connections on 4GHz or 5GHz networks, enabling smooth print jobs throughout the workspace.
4GHz or 5GHz networks, enabling smooth print jobs throughout the workspace.
The integrated flatbed scanner facilitates quick scanning and copying, enhancing everyday productivity. Its compact size and elegant appearance make it a seamless addition to any workstation without occupying excess space.
Environmentally conscious users will appreciate its ENERGY STAR and EPEAT Silver certifications.
Pros
- Automatic two-sided printing reduces paper use and increases efficiency.
- Hybrid ink system produces sharp texts and vibrant photos consistently.
- Supports wireless printing via smartphone apps and dual-band Wi-Fi.
Cons
- Setup with Mac devices may require additional steps.
Offering a strong balance of performance, ease of use, and compact design, the Canon PIXMA TS4320 is an excellent choice for small businesses and home offices. Its reliable print quality combined with eco-friendly features makes it a practical and efficient printing solution.
9. Brother INKvestment 1365 Wireless Color Inkjet All-in-One Printer with Automatic
Discover reliable, vibrant printing made simple with the Brother INKvestment 1365 Wireless Color Inkjet All-in-One Printer. Designed to handle home or small office needs, it combines cordless convenience and multifunction capabilities in a compact size. This printer efficiently manages everyday tasks, from printing sharp documents to high-quality color images.
This printer efficiently manages everyday tasks, from printing sharp documents to high-quality color images.
Equipped with large ink supplies and multiple connectivity options, it supports seamless workflow from virtually any device. Whether you print business proposals, scanned copies, or colorful presentations, this model offers a practical solution that keeps your productivity on track.
The Brother INKvestment 1365 is a versatile printer that delivers reliable performance with ease. It comes loaded with high-yield ink cartridges capable of printing thousands of pages, minimizing the need for frequent replacements. The automatic duplex printing and a 150-sheet paper tray support multitasking without interruptions.
Connectivity choices include wireless networking, USB, and Wi-Fi Direct, allowing direct device pairing even without internet. A user-friendly
8” color display streamlines navigation and operation. The printer’s 20-page automatic document feeder boosts efficiency when handling multiple pages.
Supporting popular cloud services such as Google Drive and Dropbox, it simplifies cloud printing and scanning. Its compact design fits well in confined workspaces while maintaining fast speeds of up to 16 pages per minute in black and 9 pages per minute in color.
This model caters well to small businesses and home offices needing dependable color printing combined with copy and scan functions.
Pros
- Includes high-yield cartridges for extended ink supply and low replacement frequency.
- Supports wireless, USB, and Wi-Fi Direct connectivity for versatile device pairing.
- Automatic duplex printing and a 20-page automatic document feeder enhance productivity.
Cons
- Color printing speed is slower compared to black and white output.
With its robust features and ease of use, the Brother INKvestment 1365 stands out as a practical choice for small businesses seeking efficient and cost-effective color printing. It balances performance and convenience, making everyday printing tasks straightforward and well-supported.
10. Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing,
Experience reliable and high-quality monochrome printing with the Brother HL-L2405W Wireless Compact Laser Printer. Designed to deliver sharp black and white documents efficiently, it is an excellent choice for home offices and small workspace environments. Its compact size and wireless capabilities ensure it fits seamlessly into various setups without sacrificing performance.
Equipped with user-friendly mobile printing and versatile paper handling, the printer simplifies everyday tasks while maintaining professional results. The Brother HL-L2405W balances functionality and convenience for those who need straightforward and consistent print output.
The Brother HL-L2405W offers dependable monochrome printing at speeds up to 30 pages per minute. Its wireless dual-band connectivity supports both
The built-in USB port also accommodates direct connection to a PC for added flexibility.
Handling a variety of paper types is made simple with a 250-sheet paper tray and a manual feed slot for envelopes or specialty media. Restarting work after toner replacement is hassle-free by choosing genuine Brother TN830 or TN830XL toner cartridges, which are made for consistent quality and longevity.
Mobile users benefit from the Brother Mobile Connect app, enabling remote printer management and print-from-device convenience. The app also helps track toner levels and offers subscription options to avoid supply shortages.
2 x 14 x 2 inches and weighs
1 pounds, making it an easy fit in limited spaces.
Pros
- Fast print speed up to 30 pages per minute for efficient output
- Flexible connection options including dual-band wireless and USB
- Mobile app support for on-the-go printing and toner monitoring
Cons
- Monochrome only, no color printing capability
This Brother model is a practical and cost-effective laser printer tailored for users who prioritize clear black and white prints. It stands out with its wireless convenience and straightforward handling, making it ideal for small offices or home professionals. Its performance compares favorably to similar monochrome printers, with added comfort through mobile integration and subscription services for toner supply management.
Its performance compares favorably to similar monochrome printers, with added comfort through mobile integration and subscription services for toner supply management.
11. MUNBYN Bluetooth Thermal Label Printer, 130B Wireless 4×6 Shipping Label
The MUNBYN Bluetooth Thermal Label Printer, 130B Wireless 4×6 Shipping Label offers an efficient, cost-effective solution for printing high-quality shipping labels. It eliminates the need for ink or toner, making label production fast and budget-friendly. Its sleek design and ease of use suit small businesses and busy work environments.
Its sleek design and ease of use suit small businesses and busy work environments.
Designed for speed and clarity, this thermal printer can print up to 72 labels per minute with sharp 203dpi resolution. Setting up involves just three simple steps—connect via Bluetooth or USB, design using an intuitive app or web editor, then print. With compatibility across major platforms like FedEx, UPS, Amazon, and Shopify, handling shipping labels becomes seamless.
With compatibility across major platforms like FedEx, UPS, Amazon, and Shopify, handling shipping labels becomes seamless.
The Realwriter series stands out for its extensive customization options. Users gain access to over 3,500 graphics, 2,000+ templates, and 80+ fonts, allowing unique labels for various needs. Its compact form factor keeps your workspace tidy, while genuine Munbyn thermal labels ensure smudge-proof and durable prints.
Its compact form factor keeps your workspace tidy, while genuine Munbyn thermal labels ensure smudge-proof and durable prints. Ideal for small businesses seeking reliability without complexity, it supports multiple label sizes too.
In comparison to other label printers, the MUNBYN 130B excels by avoiding the hassles of ink replacement and software installation. The Bluetooth connectivity and mobile app enhance convenience, especially for on-the-go entrepreneurs.
Pros
- Fast printing speed of up to 72 pages per minute with clear resolution
- Easy 3-step setup via Bluetooth or USB without software installation
- Wide customization with thousands of templates, graphics, and fonts
Cons
- Does not support duplex (double-sided) printing
Offering powerful features bundled in a compact, user-friendly design, the MUNBYN Bluetooth Thermal Label Printer is a dependable choice for small businesses. Its blend of speed, customization, and compatibility delivers excellent value for those needing efficient label printing solutions.
12. Canon Color imageCLASS MF665Cdw – Wireless Duplex Laser Printer, All-in-One
Experience reliable and efficient printing with the Canon Color imageCLASS MF665Cdw, designed to meet the demands of busy small businesses. This versatile all-in-one laser printer combines color precision and wireless convenience to streamline daily office tasks.
Its fast print speeds and easy setup make it a practical choice for those requiring consistent quality without complications. Stay productive with its user-friendly touchscreen and mobile printing capabilities.
The Canon imageCLASS MF665Cdw offers a complete four-in-one functionality: print, scan, copy, and fax, supporting a range of office needs. High-quality output is ensured by Canon Genuine Toner cartridges, delivering sharp text and vibrant color at resolutions up to 600 x 600 dpi.
Wireless setup is straightforward, allowing connection to laptops, smartphones, or tablets with ease via the Canon PRINT app or AirPrint. The 5-inch color touchscreen presents an intuitive interface for quick access to features, including a customizable application library for frequent jobs.
Built with small business workflows in mind, this printer balances performance with simplicity. Its compatibility with Chromebook and ENERGY STAR certification highlights energy efficiency, while the three-year limited warranty offers added peace of mind. Ideal for offices seeking dependable color printing and multifunction capabilities without unnecessary complexity.
Ideal for offices seeking dependable color printing and multifunction capabilities without unnecessary complexity.
Pros
- Wireless connectivity with mobile device printing options
- Fast duplex printing speeds up to 26 ppm in both color and black
- Easy-to-use 5-inch color touchscreen with customizable shortcut apps
Cons
- Printer noise can be noticeable during operation
The Canon Color imageCLASS MF665Cdw stands out as a solid investment for small businesses needing reliable color printing and multifunction performance. Its combination of speed, ease of use, and wireless flexibility makes it a well-rounded solution in its category.
13. Brother MFC-L8730CDW Business Color Laser All-in-One Printer with Duplex Print,
The Brother MFC-L8730CDW Business Color Laser All-in-One Printer offers vibrant color output and sharp black text, designed for high-demand office environments. Its compact design is 25% smaller than the previous model, making it a practical choice for small businesses seeking efficiency without sacrificing space.
With fast printing and copying speeds of up to 33 pages per minute, this multifunction device supports duplex printing and high-speed two-sided scanning. Its advanced connectivity options and security features help maintain smooth workflows and protect sensitive data.
The printer delivers professional-quality prints with resolutions up to 2400 x 600 dpi, ensuring crisp documents and vivid colors. The built-in duplex feature reduces paper usage, which can help lower operating costs over time. The initial toner set includes cartridges with an impressive capacity, and replacement high-yield cartridges extend the pages you can print between changes.
The initial toner set includes cartridges with an impressive capacity, and replacement high-yield cartridges extend the pages you can print between changes.
Robust scanning capabilities include an 80-page auto document feeder and the ability to scan to cloud services, email, and SharePoint directly from the intuitive 5” color touchscreen.
Connectivity flexibility is another strength, featuring dual-band wireless, Gigabit Ethernet, and USB interfaces that accommodate varied network environments. The device’s security measures include triple-layer protection and an integrated NFC card reader, helping safeguard both devices and documents.
Pros
- High-quality color and black printing with sharp detail
- Fast duplex printing and scanning that increases office productivity
- Advanced connectivity and security options suited for small business networks
Cons
- Relatively large and heavy, requiring multiple people to move safely
Overall, the Brother MFC-L8730CDW provides a reliable, feature-rich solution for small office environments needing efficient color printing and scanning. Its combination of performance, security, and user-friendly features offers significant value for businesses aiming to improve document workflows while managing costs.
14. Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner,
High-quality printing combined with cost efficiency is vital for small businesses. The Epson EcoTank ET-4800 offers a smart solution with its cartridge-free design and wireless capabilities. Its compact size fits neatly into home or office setups without taking up much space.
Its compact size fits neatly into home or office setups without taking up much space.
Reliable performance goes beyond printing as this all-in-one device includes a scanner and copier. Users benefit from sharp text and vivid colors without the hassle of frequent ink replacements. It’s designed with ease of use and productivity in mind.
The EcoTank ET-4800 touts high-capacity ink tanks that reduce interruptions for refills. Epson’s exclusive EcoFit ink bottles simplify filling, avoiding messes and wasted ink.
Printing sharp documents and vibrant images is possible on diverse paper types thanks to Micro Piezo Heat-Free Technology.
Built-in scanning and copying features come with a high-resolution flatbed scanner and a user-friendly color display. Duplex printing and multi-page copy support enhance workflow efficiency.
Wireless, Ethernet, and USB connectivity options cater to varied setup preferences.
Paper handling accommodates up to 100 sheets with adjustable guides for precise alignment. The device supports legal-sized media and has a compact footprint. The included Epson Smart Panel app extends functionality by allowing remote control and monitoring via smartphone.
Users praise the machine for its reliable color clarity and large ink capacity, leading to reduced long-term ink expenses. Though the front pull-out paper tray feels less sturdy, careful handling maintains its integrity.
Pros
- Cartridge-free system with easy-to-refill, high-capacity ink tanks
- Sharp print quality for both text and color images on various paper types
- Versatile connectivity including wireless, Ethernet, and USB interfaces
Cons
- Front paper tray feels somewhat flimsy and requires gentle handling
Balancing cost efficiency with excellent print quality, the Epson EcoTank ET-4800 is a solid choice for small businesses. Its reliable performance and user-friendly features make it an attractive option compared to traditional cartridge-based printers. This model offers a practical blend of versatility and value for daily office tasks.
This model offers a practical blend of versatility and value for daily office tasks.
15. Brother INKvestment 4555 Wireless Color Inkjet All-in-One Printer with 2.7”
Experience seamless printing with the Brother INKvestment 4555 Wireless Color Inkjet All-in-One Printer. Designed for small offices and businesses, it combines printing, copying, scanning, and faxing in a compact unit that fits any workspace. High-yield cartridges keep your workflow uninterrupted.
Its advanced connectivity options make sharing easy and efficient. Whether connected via Wi-Fi, Ethernet, or USB, send documents effortlessly from various devices.
A vibrant 7” touchscreen simplifies operation and cloud app integration expands functionality.
The Brother INKvestment 4555 stands out with versatile features perfect for daily business needs. It includes high-capacity ink cartridges that reduce the frequency of replacements.
Automatic duplex printing and a 400-sheet paper capacity across two trays support larger tasks without constant refills. The 20-page automatic document feeder streamlines multi-page scanning, copying, or faxing. Wirelessly print using Wi-Fi Direct even without an internet connection, providing convenience when on the go.
Built for reliability, this printer works compatibly with laptops, smartphones, and tablets. Use the Brother Mobile Connect app to manage print jobs from a mobile device seamlessly. The inclusion of genuine Brother LC506 ink cartridges ensures consistent print quality and prevents issues related to third-party inks.
Pros
- High-yield ink cartridges reduce replacements and lower running costs
- Versatile connectivity: Wi-Fi, Ethernet, USB, and Wi-Fi Direct support
- User-friendly 2.7” color touchscreen with cloud app printing and scanning
Cons
- Print speed is moderate for very large volume requirements
This Brother model blends essential features and dependable performance for small business environments. Its connectivity range and ink efficiency outmatch many printers in the category, offering value and convenience for everyday office tasks.
Top Picks and Tips for Choosing the Best Colour Printer for Your Small Business
Cost efficiency and consumables
When evaluating a colour printer for small business use, balancing the initial purchase price against longterm expenses is a key factor that can influence overall value. While some models might be affordable upfront, their ink or toner cartridges could require frequent replacement or come at a higher cost, which adds up over time.
Considering the ink or toner yield helps determine how many pages can be printed before needing new cartridges, impacting how often you will need to buy supplies. Additionally, the availability and price of replacement parts such as print heads or maintenance kits should be taken into account, since easy access to these can reduce downtime and unexpected repair costs. Choosing a printer with widely available consumables and parts often leads to smoother operations and better budget management in the long run.
Additional features and functionality
When selecting the best colour printer for small business use, additional features and functionality can greatly enhance productivity and convenience. Printers that offer duplex printing capabilities allow you to save paper by printing on both sides automatically, which is a practical feature for everyday office tasks. Many models also incorporate scanning, copying, and fax functions, turning the device into an all-in-one solution that can handle various document management needs without requiring separate machines.
Many models also incorporate scanning, copying, and fax functions, turning the device into an all-in-one solution that can handle various document management needs without requiring separate machines. The user interface plays a significant role in ease of operation; printers with intuitive touchscreens or straightforward controls help reduce the learning curve and minimize errors, especially for businesses where multiple employees may share the device. Choosing a printer with these extra features ensures that small businesses can streamline their workflow, manage documents efficiently, and handle different office tasks with a single, versatile machine.
Printing speed and volume
When choosing the best colour printer for small business, paying attention to how quickly the device can produce pages and handle volume is essential. The pages per minute (PPM) rating helps gauge how fast a printer outputs prints, which is particularly useful for businesses that require frequent document production.
Some models may offer faster speeds for black and white prints compared to color, so understanding the difference can help manage expectations depending on the types of documents you print regularly. Additionally, considering the monthly duty cycle indicates how many pages a printer can handle without wear or damage, matching that to your business’s printing demands helps avoid frequent maintenance or replacement. Printers designed for lower monthly volumes might suffice for small offices with occasional printing needs, while higher volume models are better suited for busier environments where both speed and durability matter.
Balancing these factors ensures the selected printer supports daily tasks efficiently while maintaining quality and reliability over time.
Connectivity and compatibility
When choosing the best colour printer for small business needs, it helps to understand how different connectivity options affect everyday use. Some models offer wired printing that connects directly to a computer via USB or Ethernet cables, which can provide reliable and consistent speeds without interference. Others focus on wireless printing capabilities, allowing multiple devices to send documents to the printer without physical connections, which is convenient for office environments with several users.
Others focus on wireless printing capabilities, allowing multiple devices to send documents to the printer without physical connections, which is convenient for office environments with several users. Mobile and cloud printing features allow employees to print documents directly from smartphones, tablets, or cloud storage platforms, enhancing flexibility and productivity especially when working remotely or on the go. Compatibility with various operating systems such as Windows, macOS, and even Linux is another factor to keep in mind, as the printer should work seamlessly with the software already in use while offering driver support and easy setup.
Considering how these elements fit together will help find a printer that matches the workflow and devices typically found in a small business setting.
Print quality and resolution
When exploring print quality and resolution, understanding DPI and color accuracy plays a significant role in how vibrant and sharp your prints turn out. DPI, or dots per inch, measures the printer’s ability to produce fine detail, with higher values generally leading to more precise images and text.
The distinction between printing photos and documents also influences purchasing choices since photo printing demands finer detail and richer color reproduction, whereas document printing prioritizes clear text and quick output. Choosing between inkjet and laser printer technology further affects results; inkjet printers offer superior color range and smooth gradients ideal for images and photos, while laser printers tend to excel in sharp text rendering and faster printing speeds, making them suitable for high-volume document use.
Balancing these factors based on intended use will guide toward a machine that meets both performance and budget needs effectively.
Size, design, and space requirements
When choosing the best colour printer for small business use, the size, design, and space requirements play an important role in making a seamless addition to your workspace. Printers with a compact footprint are ideal for smaller offices where desk space is limited, allowing you to position the device conveniently without crowding your work area. The design should blend well with the office environment, offering both functionality and a professional appearance.
The design should blend well with the office environment, offering both functionality and a professional appearance. Noise levels during operation vary between models, so selecting a printer that operates quietly can help maintain a calm and productive atmosphere. Additionally, build quality and durability need to be taken into account, as printers intended for busy office environments must withstand frequent use and occasional handling, guaranteeing reliability over time.
Balancing these factors will help you find a printer that not only fits physically but also supports your daily business needs effectively.
FAQ’s
What Features Should I Look For In The Best Colour Printer For A Small Business?
Look for a colour printer with high-quality print resolution, fast printing speeds, and reliable wireless connectivity for ease of use. Additionally, consider features like low-cost ink cartridges, duplex printing, and a compact design suited for a small workspace.
Which Colour Printer Offers The Best Value For Money For Small Business Use?
For small business use, an inkjet printer like the Epson EcoTank series offers the best value for money due to its low cost per page and high-quality color printing. Additionally, its refillable ink tanks reduce ongoing expenses compared to traditional cartridge-based printers.
How Can I Reduce Operating Costs With A Colour Printer In A Small Business Setting?
To reduce operating costs with a colour printer in a small business, use draft mode for non-essential prints and opt for high-yield ink cartridges or compatible refills. Additionally, print only necessary colour pages and regularly maintain the printer to avoid costly repairs.
How Do Inkjet And Laser Colour Printers Compare For Small Business Needs?
Inkjet printers offer high-quality color prints at a lower upfront cost, making them ideal for businesses with occasional printing needs, while laser color printers provide faster, more cost-effective printing for higher volumes and sharper text, better suited for frequent, professional use. Choosing between them depends on balancing print volume, quality, and budget.
What Are The Top Reliable And Efficient Colour Printers Suitable For Small Offices?
Top reliable and efficient colour printers for small offices include the HP Color LaserJet Pro MFP M479fdw and the Canon imageCLASS MF644Cdw, both known for their high-quality prints, fast speeds, and user-friendly features. These models offer excellent connectivity options and cost-effective printing ideal for small office needs.
Conclusion
Choosing the best colour printer for small business involves balancing print quality, speed, and running costs with your specific needs. While many models excel in vibrant output and efficiency, some may have higher upfront prices or larger footprints.
This type of printer is ideal for businesses requiring frequent, professional-looking documents without the expense of outsourcing printing. Consider your typical print volume and whether features like wireless connectivity or duplex printing are priorities. Overall, selecting a colour printer designed for small business use can enhance productivity and presentation, making daily tasks smoother.
By weighing the trade-offs between cost, functionality, and print quality, you can confidently pick a printer that supports your business’s growth without unnecessary compromises.
