Running a small business means juggling many tasks, and having reliable office equipment can make a big difference. One common challenge is finding a color printer that delivers sharp prints without breaking the budget or taking up too much space. The best color printer for small business should offer a balance of quality, speed, and cost-efficiency to meet daily printing needs.
The best color printer for small business should offer a balance of quality, speed, and cost-efficiency to meet daily printing needs. In this review, we’ll explore models designed for small office environments and discuss what makes them stand out. Whether your business needs to print marketing materials, invoices, or presentations, choosing the right printer can improve productivity and professionalism.
This guide will cover key features, performance, and ongoing costs, helping you make an informed decision about which printer fits your specific demands. By the end, you’ll have a clearer picture of which color printer suits your small business requirements.
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Brother MFC-L3720CDW Wireless Color Lase...
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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Top Choices to Boost Your Office Efficiency with Vibrant Prints
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Our Top Picks 1  | Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and | Check Price |
Our Top Picks 2  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Check Price |
Our Top Picks 3  | Brother Color Laser Printer with Wireless Printing Fast 19 PPM | Check Price |
1. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Deliver professional-quality color printing designed for busy small businesses. The Brother MFC-L3720CDW combines speed and vibrant output to keep your office productive.
With a sharp 5 color touchscreen and customizable shortcuts, accessing cloud services and printing features happens at your fingertips.
This model supports diverse media types while maintaining reliable performance across all office needs.
Experience fast laser printing with speeds reaching 19 pages per minute, ideal for meeting tight deadlines. The built-in scanner, copier, and automatic duplex printing enhance your document workflow. A 250-sheet adjustable paper tray and 50-sheet auto document feeder keep interruptions minimal during busy sessions.
A 250-sheet adjustable paper tray and 50-sheet auto document feeder keep interruptions minimal during busy sessions.
Connectivity choices include dual-band wireless, Wi-Fi Direct, and USB 0, so multiple devices link effortlessly. It supports various paper sizes up to legal
It supports various paper sizes up to legal 5 x 14 inches and prints with detailed resolution up to 2400 x 600 dpi. The vibrant color depth makes business presentations stand out, while toner cartridges provide long-lasting reliability, helping keep costs manageable.
The compact design fits well in small office spaces without sacrificing functionality. Managing print jobs from smartphones or tablets is straightforward through the dedicated app, which also monitors toner levels remotely.
This combination of features delivers excellent value to professionals needing dependable, all-in-one performance.
Pros
- Fast print speeds with sharp, laser-quality output
- Multiple connectivity options including dual-band wireless
- Intuitive touchscreen with direct cloud service access
Cons
- Not designed for high-quality photo printing
Balancing speed, connectivity, and versatile functions, this Brother printer meets the demands of small business environments effectively. Its reliable performance and ease of use make managing office documents less complicated. For those prioritizing efficient color document printing with added scanning and copying features, this model provides a well-rounded solution.
For those prioritizing efficient color document printing with added scanning and copying features, this model provides a well-rounded solution.
2. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience exceptional color printing crafted for small business demands with the HP Color LaserJet Pro MFP 3301sdw. This all-in-one solution streamlines your workflow by combining printing, scanning, and copying in one compact device.
Designed to deliver professional-quality output swiftly, it supports high-volume tasks with ease, making it a reliable partner for any busy office environment.
The HP Color LaserJet Pro MFP 3301sdw impresses with fast print speeds up to 26 pages per minute, whether in black and white or color. It utilizes next-generation TerraJet toner to produce vivid, sharp documents that enhance your business’s image. Equipped with a 250-sheet input tray and automatic duplexing, it handles large workloads efficiently.
Equipped with a 250-sheet input tray and automatic duplexing, it handles large workloads efficiently.
Its user-friendly touchscreen display aids in a straightforward installation and operation, supported by apps like HP Easy Scan for macOS users. Scanning via the flatbed or the automatic document feeder adds versatility. Connectivity options including Ethernet and USB ports ensure it fits well within diverse office networks.
Connectivity options including Ethernet and USB ports ensure it fits well within diverse office networks.
The printer accepts Original HP 218A toner cartridges, including high-yield versions, which guarantee consistency and reliability. It maintains excellent print resolution of 600×600 dpi for both text and images, present in an award-winning format known for durability and dependable output. Ideal for small teams, it balances performance and ease of use without compromising quality.
Ideal for small teams, it balances performance and ease of use without compromising quality.
Pros
- Professional-quality color prints with next-generation toner technology
- Fast printing speeds reaching up to 26 ppm for color and black & white
- Convenient automatic two-sided printing and 250-sheet capacity
Cons
- Toner cartridge costs can be higher compared to some alternatives
A solid choice for small business environments, the HP Color LaserJet Pro MFP 3301sdw combines quality, speed, and functionality. Its sharp color output and reliable performance make it a competitive option beside other printers in its class, ideal for users who value both efficiency and professional results.
3. Brother Color Laser Printer with Wireless Printing Fast 19 PPM
Bring professional-quality color printing to your small business with the Brother Color Laser Printer. Designed for speed and reliability, it produces sharp text and vibrant graphics at a brisk 19 pages per minute.
Wireless connectivity allows effortless printing from laptops, smartphones, or tablets, making it ideal for a busy work environment.
The printer’s high-volume capacity supports large print jobs without frequent paper refills. Its automatic duplexing feature doubles efficiency while reducing paper usage, contributing to cost savings and sustainability.
The Brother HL-L3220CDW is engineered for small business users who demand fast, high-quality color printing. The true laser technology delivers striking images and crisp text at resolutions up to 2400 x 600 dpi.
It can handle various media types, including cardstock and envelopes, making it versatile for different office needs. The sizable 250-sheet paper tray minimizes interruptions for replenishment during busy print sessions.
Connectivity options extend beyond traditional USB with advanced wireless capabilities that secure your documents while enabling mobile and cloud printing. Setup is straightforward, and it integrates well with Windows 11 and multiple device types. Users appreciate the quiet operation and smooth handling of different paper thicknesses, enhancing overall productivity.
Users appreciate the quiet operation and smooth handling of different paper thicknesses, enhancing overall productivity. Automatic duplex printing not only conserves paper but also speeds up two-sided printing jobs.
Compared to other printers in its class, this model balances speed, print quality, and connectivity without overwhelming features. It offers excellent value by combining advanced technology with user-friendly controls.
Pros
- Fast 19 pages per minute print speed with sharp color output
- Robust wireless and mobile printing support with secure connections
- Automatic duplex printing reduces paper consumption and saves time
Cons
- Single tray design may limit simultaneous use of multiple media types
This Brother color laser printer blends efficiency, quality, and connectivity for small business users who need reliable, professional output. Its speed, wireless versatility, and duplex feature make it a practical and economical choice to keep your office productive.
4. HP Color Laserjet Pro MFP 4301fdw Wireless All-in-One Color Laser
Experience vibrant, professional-quality prints with the HP Color LaserJet Pro MFP 4301fdw. Designed to meet small team demands, it combines printing, scanning, copying, and faxing in one efficient device. Its wireless capabilities keep your workspace clutter-free and highly productive.
This all-in-one printer delivers sharp color output up to 35 pages per minute to keep projects moving swiftly. Robust security features protect your data while smart connectivity options adapt to your preferred devices effortlessly.
Ideal for offices with up to 10 users, this multifunction printer covers all common business tasks. Its automatic two-sided printing and a 300-sheet input tray improve efficiency for busy work environments. The vivid print resolution ensures every document stands out clearly.
Equipped with intelligent Wi-Fi, it automatically connects to the strongest network, maintaining smooth operations. The HP Wolf Pro Security suite guards sensitive information against cyber threats with customizable security measures.
Compatibility extends across Windows, Mac, Android, and Chromebook devices, supporting wireless, Ethernet, and Bluetooth connections. The compact build fits comfortably in small offices without compromising on powerful functionality. It handles a variety of media types, from plain paper to glossy photo sheets, adding versatility to your print options.
It handles a variety of media types, from plain paper to glossy photo sheets, adding versatility to your print options.
Pros
- Fast color printing at up to 35 pages per minute with impressive detail
- Comprehensive security features protect sensitive data and device access
- Wide device compatibility with wireless, Ethernet, and Bluetooth connectivity
Cons
- Requires original HP toner cartridges with chips for operation
Combining speed, clarity, and security, the HP Color LaserJet Pro MFP 4301fdw stands out as a reliable solution for small business teams. Its advanced features and user-friendly design enhance productivity while safeguarding your workflows. This printer is a valuable addition for offices aiming for professional results and efficient performance.
5. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
Experience the perfect blend of efficiency and vibrant print quality with the Epson EcoTank ET-2800 Wireless Color All-in-One Supertank. Designed to meet the needs of busy workspaces, it delivers sharp documents and colorful images without the hassle of traditional cartridges.
This model provides seamless wireless connectivity and an innovative ink tank system, making it ideal for small businesses looking to control costs without sacrificing performance.
The Epson EcoTank ET-2800 features advanced Micro Piezo Heat-Free Technology for crisp and vivid prints up to 10 pages per minute. Its cartridge-free design includes refillable ink tanks that hold enough ink to replace approximately 80 cartridges, dramatically reducing ink replacement frequency and costs.
It supports various media types such as envelopes and glossy photo paper with resolutions up to 5760 x 1440 dpi for color prints and 5760 dpi for black and white. The scanner employs a flatbed system, making it simple to capture documents efficiently. The compact and lightweight build occupies little desk space but offers robust functionality with wireless and Ethernet options.
Setting up the printer is straightforward, and its included app enables easy control and monitoring. While the fastest print mode produces lighter outputs, the normal and photo-quality settings ensure richer colors and sharper detail ideal for professional presentations.
The EcoTank is a smart investment for small offices aiming to reduce waste and printing costs, with two years’ worth of ink included out of the box to minimize downtime and ongoing expenses.
Pros
- Cost-efficient cartridge-free printing system saving up to 90% on ink
- High resolution and sharp print quality for both documents and photos
- Compact design with wireless connectivity for flexible office placement
Cons
- No automatic duplex printing, requiring manual paper flipping
The Epson EcoTank ET-2800 balances affordability, quality, and ease of use, making it an excellent choice for small businesses. Its refillable ink system and versatile features deliver reliable performance while keeping operational costs low.
6. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Discover a reliable all-in-one solution designed to boost productivity at home or in a small office. The Brother Work Smart 1360 Wireless Color Inkjet Printer offers high-quality printing, copying, and scanning in a compact design. Its vibrant color output and wireless capabilities make it a versatile addition to your workspace.
Its vibrant color output and wireless capabilities make it a versatile addition to your workspace.
Engineered for efficiency, this multifunction printer balances speed and clarity while supporting cloud connectivity. Manage your documents effortlessly with its intuitive controls and mobile app support.
The Brother Work Smart 1360 stands out through its comprehensive features packed into a compact frame. It includes automatic duplex printing and a 20-sheet automatic document feeder, allowing quick handling of multi-page tasks.
With a 150-sheet capacity, it reduces the need for frequent paper refills.
Printing speeds reach up to 16 pages per minute in black and 9 pages per minute in color, suitable for daily workload demands. The printer supports direct printing and scanning to popular cloud services like Google Drive and OneDrive, accessed through an easy-to-use
8-inch color display. Wireless and USB connectivity options add flexibility for different setups.
Built to deliver clear text and vibrant images, it impresses with a maximum print resolution of 1200 x 6000 dpi in both color and black. Setup is straightforward and can be completed within minutes via a mobile app or desktop browser. Integrated scanning technology offers fast and sharp results, making it a practical choice for document handling without occupying much space.
Pros
- Automatic duplex printing to save paper and time.
- Seamless cloud app integration for convenient mobile printing.
- Fast scanning with consistently clear, detailed results.
Cons
- Color printing speed is slower compared to black and white output.
This printer delivers dependable performance tailored for everyday office tasks and home use. Its multiple connectivity options and user-friendly setup make managing documents straightforward. When compared to similar models, it offers competitive printing quality and functionality within a compact footprint, making it a smart choice for small business needs.
When compared to similar models, it offers competitive printing quality and functionality within a compact footprint, making it a smart choice for small business needs.
7. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
For small businesses demanding reliable and efficient printing solutions, the Brother DCP-L2640DW offers a seamless monochrome multifunction experience. It combines fast print speeds and versatile functionality, making it ideal for office environments in need of dependable performance.
This compact laser printer integrates printing, scanning, and copying features in a single device. Its wireless capability and robust connectivity options deliver convenience for daily document handling tasks.
The Brother DCP-L2640DW is designed to maximize productivity with print speeds reaching up to 36 pages per minute. It supports duplex printing and handles various media sizes, including envelopes and labels.
With its 50-page automatic document feeder, multi-page scanning and copying become effortless and time-saving.
Connecting multiple devices is simple thanks to built-in dual-band wireless support and Ethernet, while USB offers reliable local connections. The mobile app enhances management, allowing printing and scanning directly from smartphones and tablets without hassle.
Durable construction ensures longevity in busy workspaces, complemented by high resolution and sharp output quality.
Managing toner levels is made easy with Brother’s genuine toner cartridges and the optional subscription service that prevents unexpected downtime. This printer is a solid choice for small businesses needing a space-saving unit that performs consistently across routine tasks without unnecessary extras.
Pros
- Fast print and scan speeds boost office efficiency
- Wireless dual-band connectivity plus Ethernet and USB options
- Compact, robust design ideal for small workspaces
Cons
- Some initial learning curve with irregular envelope sizes
Overall, the Brother DCP-L2640DW balances speed, quality, and connectivity to meet the needs of busy small businesses. Its practical features and reliable output make it a valuable tool for everyday document processing without overwhelming your workspace.
8. Canon Color imageCLASS MF665Cdw – Wireless Duplex Laser Printer, All-in-One
Experience efficient and vibrant printing with the Canon Color imageCLASS MF665Cdw, designed to meet the demands of small business environments. Combining multiple functions in one compact device, this wireless duplex laser printer simplifies workflow and enhances productivity.
Ideal for offices requiring reliable color output, it offers fast print speeds and smart features that cater to busy workspaces. With an intuitive touchscreen and mobile printing, managing documents has never been easier.
The Canon Color imageCLASS MF665Cdw delivers four key functions: printing, scanning, copying, and faxing. It produces crisp color and black-and-white documents at speeds up to 26 pages per minute, reducing wait times on high-volume tasks.
Equipped with a 5-inch color touchscreen, operation is straightforward and efficient. The customizable Application Library allows quick access to frequently used features, saving valuable time. Wireless setup is simple and compatible with various mobile printing solutions including the Canon PRINT app, Apple AirPrint, and Mopria Print Service.
Wireless setup is simple and compatible with various mobile printing solutions including the Canon PRINT app, Apple AirPrint, and Mopria Print Service.
A 250-sheet main tray paired with a one-sheet multipurpose slot supports diverse media sizes up to legal format. The 50-sheet automatic document feeder speeds up duplex scanning and copying, making multi-page tasks hassle-free. Automatic two-sided printing minimizes paper waste.
Automatic two-sided printing minimizes paper waste.
The printer uses high-capacity Canon Genuine Toner 075 cartridges ensuring high-quality output and sustained performance without frequent replacements. Its sturdy build and ENERGY STAR certification underline its commitment to energy efficiency and reliability.
Pros
- Fast printing speeds with sharp color and black-and-white output
- Easy wireless setup with mobile device printing support
- Automatic duplex printing and 50-sheet duplex document feeder
Cons
- Not the quietest printer during operation
The Canon Color imageCLASS MF665Cdw stands out as a versatile, dependable printer that balances speed, quality, and functionality. Its seamless integration with wireless and mobile platforms makes it a smart choice for small businesses looking to streamline their printing tasks without compromise.
9. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Deliver professional-quality color prints effortlessly with the HP OfficeJet Pro 9125e. Designed to meet the needs of small offices, it combines speed, precision, and versatility in one wireless all-in-one device. Whether it’s brochures, presentations, or flyers, print vibrant documents with ease.
Equipped with advanced features such as automatic two-sided printing and an intuitive touchscreen, this printer fits seamlessly into your busy work environment. Enjoy reliable connectivity and intuitive control directly from your mobile device or desktop for a smarter workflow.
HP’s OfficeJet Pro 9125e offers fast color printing up to 18 pages per minute and black-and-white prints at 22 ppm. The printer uses HP AI technology to ensure perfectly formatted prints by removing unwanted content like ads and navigation bars from web pages and emails. It features a large
7-inch color touchscreen that replicates a phone-like experience for easy setup and navigation.
Designed with sustainability in mind, this model contains over 40% recycled plastic. The 250-sheet input tray coupled with an automatic document feeder streamlines multi-page jobs.
The OfficeJet Pro 9125e also includes HP Wolf Pro Security to protect sensitive data from cyber threats. Its compatibility with the HP Smart app allows you to print, scan, copy, and fax from smartphones, tablets, or PCs. These features make it a practical choice for busy small businesses demanding efficiency without compromising quality.
These features make it a practical choice for busy small businesses demanding efficiency without compromising quality.
Pros
- Fast print speeds with professional-quality color output
- Convenient wireless connectivity and mobile app controls
- Eco-friendly design using recycled materials and energy-efficient operation
Cons
- Requires use of HP cartridges with embedded chips only
Overall, the HP OfficeJet Pro 9125e is a dependable and feature-rich printer tailored for small business environments. Its balance of speed, quality, and security makes it a strong contender among color inkjet printers in its class.
10. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Discover superior printing quality and seamless wireless convenience with the HP OfficeJet Pro 8125e. Designed for home offices and small business environments, it offers reliable color printing and efficient multifunction features. Say goodbye to complicated setups and enjoy smooth operations straight away.
Say goodbye to complicated setups and enjoy smooth operations straight away.
Experience the freedom to print from your smartphone or laptop effortlessly using the HP Smart app. Its compact size fits comfortably in limited spaces without compromising functionality.
This printer ensures you stay productive with fast print speeds and crisp color output.
The HP OfficeJet Pro 8125e combines versatility with user-friendly design to streamline your printing tasks. Its wireless capability lets you print from multiple devices without the hassle of cables.
Thanks to automatic duplex printing, it saves paper and reduces waste during double-sided document printing.
Equipped with a flatbed scanner and 1-sided automatic document feeder, it handles varied scanning and copying needs efficiently. The print resolution reaches up to 4800 x 1200 optimized dpi on photo paper, delivering sharp and vibrant prints every time.
Setup is simple, and the included HP 923 ink cartridges ensure you’re ready to print immediately. With a maximum sheet input of 225 pages, bulk printing becomes more manageable without frequent reloading.
The app’s intuitive control method makes managing print jobs straightforward, enhancing everyday ease and reliability.
Pros
- Convenient wireless printing from smartphones and laptops via HP Smart app
- Automatic duplex printing saves paper and supports efficient document handling
- High-resolution color printing delivers crisp, professional-quality images and text
Cons
- Initial setup ink cartridges have limited page yields compared to standard cartridges
Balancing quality, versatility, and ease of use, the HP OfficeJet Pro 8125e is a practical choice for small businesses and home offices. It offers strong wireless performance and professional-level printing without unnecessary complexity.
11. HP Color LaserJet Pro MFP 3301fdw Wireless All-in-One Color Laser
Experience efficiency and vibrant color output with the HP Color LaserJet Pro MFP 3301fdw. Designed specifically to support small businesses, it combines multiple office functions into a single compact device. Seamless wireless connectivity and professional-quality prints keep your team productive and connected.
This model strikes a balance between speed and color accuracy, making everyday document tasks straightforward. Whether printing invoices or scanning contracts, it simplifies office workflows with thoughtful automation and reliable performance.
Equipped with next-generation TerraJet toner, this all-in-one printer delivers vivid colors that enhance presentation quality. Print speeds reach up to 26 pages per minute for both black and color pages, helping to meet demanding workloads efficiently. The device supports automatic two-sided printing and two-sided single-pass scanning, reducing manual effort.
The device supports automatic two-sided printing and two-sided single-pass scanning, reducing manual effort.
The 250-sheet input tray minimizes paper refills, while an auto document feeder speeds up multi-page scanning and faxing. Compact in size, it fits nicely into small office spaces without sacrificing functionality.
Reliability is a key strength, backed by HP’s reputation and firmware designed to maintain cartridge integrity. Wireless dual-band Wi-Fi with self-reset ensures steady connections and hassle-free network printing.
While scanning performance is adequate for standard needs, those requiring high-resolution scans may prefer a dedicated scanner device. Overall, this printer suits small teams seeking a versatile machine for daily color printing, copying, and faxing.
Pros
- Fast, professional-quality color printing with vivid toner technology
- Automatic duplex printing and two-sided scanning streamline tasks
- Reliable wireless connection with dual-band Wi-Fi and self-reset feature
Cons
- Integrated scanner adequate but not ideal for high-performance scanning needs
Offering a compact footprint combined with all-in-one capabilities, the HP Color LaserJet Pro MFP 3301fdw provides small businesses with an efficient and dependable solution. It balances high-quality color outputs with ease of use, making it a practical choice for daily office demands.
12. Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer with Laser Quality
Experience vibrant, laser-quality color printing tailored for busy small businesses. The Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer combines high-speed output with advanced multi-functionality.
Designed to keep your workflow smooth, it handles printing, copying, scanning, and faxing effortlessly.
Its reliable performance delivers sharp, professional documents every time. Whether printing detailed reports or colorful flyers, it meets demanding office needs with ease and precision.
This printer is an excellent solution for businesses focusing on productivity and quality.
The Brother MFC-L3780CDW offers a balanced mix of speed and quality, producing up to 31 pages per minute in black and color. Its single-pass duplex scanning and copying save valuable time by handling double-sided documents in one go. Connectivity options are versatile, including dual-band wireless, Gigabit Ethernet, Wi-Fi Direct, and USB support, ensuring compatibility with laptops, smartphones, and tablets.
The device supports multiple media types like cardstock, envelopes, and glossy photo paper, handling up to 250 sheets per tray. Equipped with Brother Genuine TN229 toner cartridges, it guarantees consistent print quality and durability. The scanner features flatbed and sheetfed modes, accommodating a variety of document formats easily.
The scanner features flatbed and sheetfed modes, accommodating a variety of document formats easily.
Set up is straightforward and user-friendly, with Android controller compatibility and voice control features enhancing convenience. This all-in-one printer suits home offices and small business environments looking for dependable color printing without the hassle. Its quiet operation and fast output make it stand out against similar color laser printers in its class.
Its quiet operation and fast output make it stand out against similar color laser printers in its class.
Pros
- High-speed laser-quality color printing with 31 ppm output
- Multi-functionality with copy, scan, and fax capabilities
- Flexible connectivity including wireless dual-band, Ethernet, and USB
Cons
- Color tone is suitable for documents but not designed for photo-quality prints
Combining speed, reliability, and ease of use, the Brother MFC-L3780CDW is a standout choice for small businesses. Its efficient all-in-one features and robust connectivity support business workflows smoothly.
This printer is ideal for offices seeking laser-quality color without sacrificing versatility or speed.
13. Brother HL-L3280CDW Wireless Compact Digital Color Printer with Laser Quality
Discover the Brother HL-L3280CDW, a wireless compact digital color printer designed for small offices and home workspaces. It delivers crisp, laser-quality prints that elevate the professionalism of your documents.
Reliable performance and vibrant color printing make this printer a smart choice for businesses needing consistent and efficient output. Whether printing client proposals or marketing materials, it meets everyday business demands with ease.
The Brother HL-L3280CDW excels with laser-quality digital color prints at speeds up to 27 pages per minute. Its automatic duplex printing saves paper and time by handling double-sided jobs effortlessly.
7 touchscreen provides direct access to popular cloud services like Google Drive, Dropbox, and EverNote for streamlined printing.
Designed for efficiency, it supports various media types including card stock, glossy photo paper, labels, and envelopes. The large 250-sheet capacity reduces frequent paper refills, ideal for busy environments. Setup is straightforward, with quick Wi-Fi connection enabling easy mobile printing from laptops, smartphones, or tablets.
Though it lacks scanning and copying functions, the print-only model focuses on delivering sharp color output with a maximum resolution of 2400 x 600 dpi. The toner cartridges offer long-lasting yield, making it cost-effective over time.
This printer suits small businesses or home offices requiring high-quality and dependable color printing.
Pros
- Fast print speeds of up to 27 ppm with automatic duplexing
- Sharp, vibrant color output with laser-quality resolution
- Convenient cloud printing from an easy-to-use touchscreen
Cons
- Print-only unit without scanning or copying capabilities
Offering reliable, professional color printing in a compact design, the Brother HL-L3280CDW serves small business needs effectively. Its combination of speed, print quality, and cloud connectivity supports efficient workflows and sharp documents time after time.
14. Brother HL-L8430CDW Business Color Laser Printer with Low-Cost Printing and
Experience reliable and vibrant printing with the Brother HL-L8430CDW Business Color Laser Printer. Designed to support busy offices, this laser printer combines impressive speed and color clarity to keep your business running smoothly.
Offering low-cost printing without sacrificing quality, this printer helps your business save on toner consumption. Its user-friendly touchscreen and versatile connectivity options allow seamless integration with cloud services and mobile devices, ensuring convenience at your fingertips.
The Brother HL-L8430CDW delivers professional-quality prints at speeds up to 33 pages per minute. It produces vibrant colors and sharp black text, making documents and photos stand out with clarity.
This model features a sturdy design built to handle heavy workloads in a small business environment.
Included toner cartridges provide a generous initial supply, while the option to use super high yield replacements helps extend printing capacity and reduce operational costs. The printer offers expandable paper support, starting with a 300-sheet capacity and scaling up to 1,340 sheets with optional trays for added flexibility.
Navigation is streamlined through a 7-inch color touchscreen, enabling straightforward access to menus and direct printing from popular cloud-based services.
Connectivity includes Ethernet and USB interfaces, and the default duplex function conserves paper while lowering expenses. The built-in NFC card reader adds a layer of security by simplifying user authentication.
Environmental considerations are addressed with energy-efficient certifications and recyclable packaging materials. Settings for advanced security safeguard sensitive data during transmission and protect network integrity.
Suitable for small to medium-sized offices, this printer balances performance, cost-efficiency, and security in a compact footprint.
Pros
- High-speed printing with vibrant color and sharp black output
- Cost-effective toner options with super high yield cartridges
- Expandable paper capacity and user-friendly touchscreen interface
Cons
- Relatively heavy, which may require stable placement
The Brother HL-L8430CDW offers an excellent balance of speed, color quality, and cost savings for small business environments. Its robust design, efficient toner usage, and secure connectivity make it a valuable asset for busy offices seeking a reliable color laser printer.
15. HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality color printing tailored for small business needs with the HP OfficeJet Pro 9135e. Designed to produce sharp presentations, brochures, and flyers, it brings efficiency and clarity to your office workflow.
This all-in-one device combines printing, scanning, copying, and faxing into a seamless, wireless solution. Its compact design and durable build complement any workspace, making daily tasks more productive and straightforward.
The HP OfficeJet Pro 9135e offers speedy color printing at up to 20 pages per minute, keeping up with demanding schedules without compromising quality. It delivers detailed prints with resolutions reaching 4800 x 1200 optimized dpi, essential for vibrant documents.
Features such as automatic two-sided printing and a dual 250-sheet input tray simplify complex print jobs. An easy-to-use
Wireless connectivity with dual-band Wi-Fi ensures steady network performance and smooth printing from smartphones, tablets, or PCs via the HP app. The built-in document feeder supports scanning and copying double-sided pages effortlessly.
Security remains a priority, with HP Wolf Pro Security protecting data and network integrity. Plus, the subscription-based Instant Ink service helps avoid unexpected ink shortages by delivering cartridges automatically.
Constructed with over 40% recycled plastic, this printer aligns with environmentally conscious practices. It’s well-suited for small offices or entrepreneurs who require reliable, high-speed color printing without excessive maintenance.
Pros
- Fast, high-quality color and black-and-white printing up to 20 ppm
- Comprehensive all-in-one capabilities including scanning, copying, and faxing
- Reliable dual-band Wi-Fi with easy smartphone and PC integration
Cons
- Setup can be time-consuming due to security updates and configuration
Combining speed, multi-functionality, and advanced security, the HP OfficeJet Pro 9135e is a dependable color printer tailored for busy small business environments. Its robust feature set and eco-friendly design deliver excellent value for everyday office tasks.
Top Picks and Expert Tips for Choosing the Best Color Printer for Your Small Business
Size and design
Choosing the best color printer for small business calls for attention to how much physical space the printer will occupy, ensuring it fits comfortably within the available workspace without causing clutter. Many printers are designed with compactness in mind, making them suitable for desks or shared office areas, while some models offer flexible placement options that accommodate various configurations.
For businesses that require occasional relocation of printing equipment, selecting a lightweight and easily movable device can enhance convenience and efficiency. Additionally, the visual appeal of the printer can contribute positively to the office environment, with sleek, modern designs that blend well with professional decor helping maintain a tidy and welcoming atmosphere. Balancing these aspects with the printer’s functional features can lead to a more organized and pleasant workspace tailored to business needs.
Print quality and speed
Choosing a color printer for a small business involves paying attention to resolution and color accuracy since these determine how sharp and true-to-life your prints will appear, which is particularly important for marketing materials and presentations. The speed at which a printer produces pages, often measured in pages per minute (PPM), affects overall productivity, especially when handling bulk printing tasks or tight deadlines.
Additionally, having duplex printing capabilities can save both time and paper by enabling automatic double-sided printing, which is convenient for creating professional-looking documents while reducing resource waste. Balancing these features with your typical print volume and budget will help in selecting a machine that meets everyday business demands efficiently.
Printer type and technology
Choosing the right printer involves understanding how different technologies affect print quality and operating costs. Inkjet printers produce vibrant colors with smooth gradients, making them suitable for businesses that prioritize high-quality graphics and photo printing.
They tend to have a lower upfront cost but the ink cartridges may require frequent replacement, which can increase expenses over time. Laser printers, on the other hand, excel in speed and deliver sharp text documents with a lower cost per page, making them ideal for heavy document printing needs. Although the initial investment is typically higher, the toner cartridges last longer and reduce long-term costs.
Consider the volume and type of printing your business requires; if high-quality color images are a priority, inkjet technology can be a good match, whereas for faster black-and-white or mixed printing tasks, laser technology often proves more efficient. Evaluating these aspects helps in finding a solution tailored to your workload and budget preferences.
Connectivity and compatibility
Choosing the best color printer for small business involves paying close attention to wireless and mobile printing options, which allow seamless printing from smartphones, tablets, and laptops without the constraint of cables. Compatibility with various devices and operating systems plays a significant role, as printers supporting popular platforms such as Windows, macOS, Android, and iOS provide greater flexibility for diverse office environments.
Opting for a printer that easily connects to existing Wi-Fi networks or supports Ethernet connections can help create a smooth workflow and accommodate future growth within the business. Taking these features into account contributes to a hassle-free printing experience and supports productivity in a busy small business setting.
Operating costs and consumables
When choosing a color printer suitable for small business needs, understanding the operating costs and consumables plays a significant role in managing ongoing expenses. The cost of ink or toner cartridges can vary widely depending on the model and brand, so it helps to compare prices before making a purchase. Some printers use individual color cartridges which might reduce waste and expense, while others combine colors into a single cartridge that could require complete replacement even if only one color runs out.
Page yield and replacement frequency are also critical since a cartridge that prints more pages before needing replacement tends to be more economical over time. Many models offer cartridges designed for high yield, which although more expensive upfront, usually provide better value if your printing volume is high.
Availability of refill or third-party options is another factor to weigh, as these alternatives frequently reduce costs and add flexibility but can sometimes affect print quality or void manufacturer warranties. Evaluating these aspects carefully helps balance initial investment with long-term affordability and ensures that the printer remains a practical and cost-effective tool for daily business tasks.
Additional features and support
When selecting a color printer for a small business, it’s helpful to explore models that offer scanning, copying, and fax capabilities, as these functions can streamline various office tasks and reduce the need for multiple devices. A user interface designed for ease of use will save time and minimize frustration, especially for employees who handle printing duties alongside other responsibilities.
Choosing a printer backed by a responsive support team and a solid warranty protects your investment and helps maintain smooth business operations.
FAQ’s
Which Color Printers Offer The Best Value For Small Business Use?
Color laser printers typically offer the best value for small business use due to their fast printing speeds and lower cost per page compared to inkjet printers. Models from brands like HP, Brother, and Canon are popular for reliability and affordable maintenance.
Are There Color Printers Designed Specifically For High-Volume Printing In Small Businesses?
Yes, there are color printers specifically designed for high-volume printing in small businesses, often referred to as business or professional-grade color printers. These models typically offer faster print speeds, higher monthly duty cycles, and lower cost-per-page to accommodate heavy usage efficiently.
What Features Should I Look For In The Best Color Printer For A Small Business?
Look for a color printer with fast print speeds, high-quality output, and low cost per page to keep operations efficient and affordable. Additionally, consider features like wireless connectivity, duplex printing, and reliable customer support to enhance convenience and productivity.
What Is The Average Cost Of Operating A Color Printer For A Small Business?
The average cost of operating a color printer for a small business typically ranges from $0.10 to $0.25 per page, depending on ink or toner prices and print volume. Additional expenses like maintenance and paper can also affect overall costs.
How Do Inkjet And Laser Color Printers Compare For Small Business Needs?
Inkjet printers offer vibrant color quality and are ideal for low-volume, detailed printing, making them suitable for small businesses with occasional color needs. Laser color printers provide faster printing speeds and lower cost per page, better fitting small businesses requiring high-volume, efficient output.
Conclusion
Choosing the best color printer for small business involves balancing print quality, speed, and cost-effectiveness. Many models deliver vibrant prints ideal for marketing materials and client presentations, yet some may have higher ink expenses or slower output speeds that could affect productivity. This printer suits small businesses needing reliable color printing without excessive upfront investment or complex maintenance.
While it may not match larger office equipment in volume capacity, it handles typical daily printing tasks efficiently. Buyers seeking a compact, user-friendly device that supports versatile media types will find it a practical option.
Overall, this printer offers a solid combination of performance and affordability, making it a wise choice for small business owners prioritizing dependable color printing.
