Managing daily office tasks often involves handling a steady stream of documents that need to be printed and scanned efficiently. Finding a device that combines both functions without slowing down your workflow can be challenging. The best business printer scanner options are designed to meet these demands with reliability and speed.
This type of equipment is ideal for small to medium-sized businesses or home offices where space and budget are important. These devices offer practical features such as quick scanning, crisp print quality, and user-friendly interfaces that help keep operations running smoothly.
In this review, we will explore key aspects such as performance, ease of use, and cost-effectiveness. The goal is to provide clear information so you can decide which business printer scanner fits your needs best.
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Top Picks to Boost Office Efficiency with Reliable Printing and Scanning Solutions
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 2  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Buy Now |
Our Top Picks 3  | Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and | Buy Now |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Deliver professional-quality black-and-white prints with remarkable speed and efficiency. The Brother DCP-L2640DW combines printing, scanning, and copying functions into a compact design that fits perfectly in small office spaces.
Wireless connectivity and mobile app support offer versatile usability across multiple devices, making it a smart choice for busy work environments. Its durable build and thoughtful features aim to simplify daily tasks and boost productivity.
The Brother DCP-L2640DW is a monochrome multi-function laser printer tailored for small businesses and home offices. It offers print speeds up to 36 pages per minute, swiftly handling black-and-white documents. Alongside fast printing, it delivers scanning speeds suitable for real-time workflows, enhancing overall efficiency.
Equipped with a 50-page automatic document feeder, this device excels at managing multi-page scanning and copying jobs without interruption. Its flexibility extends with dual-band wireless and Ethernet connectivity, ensuring secure and reliable network access for multiple users.
The mobile app further expands convenience by enabling print and scan operations from smartphones and tablets, eliminating dependence on desktops. Build quality is solid, with a heavy-duty feel that promises long-lasting use. Even challenging media like envelopes and labels are handled competently.
Setup is straightforward, especially when connecting wirelessly via the printer’s intuitive control panel. Adjustable print settings such as density and toner save modes allow customization based on task needs.
This model strikes a fine balance between value and high-performance features, well-suited to small teams prioritizing efficiency without excess functions.
Pros
- Compact 3-in-1 design with printing, copying, and scanning capabilities
- High-speed printing at up to 36 pages per minute and quick scanning
- Wireless dual-band and Ethernet connectivity with mobile app control
Cons
- May require patience when configuring network passwords via control panel
The Brother DCP-L2640DW stands as a reliable monochrome printer ideal for small businesses. Its blend of speed, connectivity options, and robust construction offers essential performance without unnecessary features.
2. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience vibrant, professional-quality color printing with the HP Color LaserJet Pro MFP 3301sdw. Designed for small teams, this all-in-one device seamlessly combines printing, scanning, and copying.
Reliable performance and efficient functionality make this printer a standout. Advanced laser technology ensures vivid colors and crisp text on every page.
The HP Color LaserJet Pro MFP 3301sdw offers impressive versatility with features like automatic two-sided printing and an auto document feeder. Its 250-sheet input tray supports uninterrupted workflow, while the flatbed scanner caters to various document types.
Print speed reaches up to 26 pages per minute for both black-and-white and color jobs, optimizing productivity. Utilizing Original HP 218A and 218X toner cartridges, it maintains consistent, professional output throughout its lifespan. The printer’s intuitive control panel and app compatibility facilitate user-friendly setup and management.
Constructed with durability in mind, this model provides dependable results page after page. Teams requiring high-quality color documents and reliable multifunction capabilities will find it well-suited to their needs. Compared to similar models, it combines advanced color reproduction with straightforward operation and business-ready functions.
Compared to similar models, it combines advanced color reproduction with straightforward operation and business-ready functions.
Pros
- Fast print speeds up to 26 ppm for both color and black-and-white
- Automatic duplex printing and 250-sheet input tray enhance efficiency
- Excellent color accuracy with next-generation TerraJet toner technology
Cons
- Toner cartridges can be costly compared to alternatives
With its strong print quality, efficient workflow features, and trusted brand reliability, the HP Color LaserJet Pro MFP 3301sdw is a valuable addition to any small office. It balances professional results with ease of use, supporting the business’s daily printing, scanning, and copying demands with confidence.
3. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Experience professional-grade printing and scanning with the Brother MFC-L3720CDW Wireless Color Laser Printer. Designed to support busy offices, it offers fast, vibrant color prints and seamless multifunction capabilities.
This all-in-one device elevates your business workflow with reliable efficiency and modern connectivity.
Its compact design fits neatly in any workspace while supporting large-volume tasks. Whether handling documents, copying tasks, or scanning, this model combines speed and quality perfectly.
Advanced wireless options and smart controls keep your team connected and productive.
The Brother MFC-L3720CDW stands out for its rapid print speeds, reaching up to 19 pages per minute with laser-quality output that keeps your reports sharp and professional. Its 250-sheet adjustable tray and 50-sheet auto document feeder deliver smooth operation without constant reloading.
Automatic duplex printing saves paper by efficiently handling double-sided jobs.
Connectivity options include dual-band Wi-Fi (4GHz and 5GHz), Wi-Fi Direct, and USB 0, allowing multiple users to print conveniently from laptops, tablets, or smartphones.
0, allowing multiple users to print conveniently from laptops, tablets, or smartphones. The intuitive 5 color touchscreen offers 48 customizable shortcuts and seamless cloud service integration such as Google Drive and Dropbox.
The flatbed and sheetfed scanner combination supports varied scanning needs with crisp results.
Built with durability in mind, this color laser printer supports legal and letter-sized media, plus envelopes and labels. It’s ideal for small to medium business environments wanting a dependable, all-in-one device that balances speed, quality, and versatility. The included toner cartridges provide longevity, lowering running costs compared to inkjet alternatives.
Pros
- Fast printing speeds with high-resolution color output
- Robust connectivity options including dual-band Wi-Fi and USB
- Efficient workflow tools like auto document feeder and automatic duplex
Cons
- Not designed for high-quality photographic printing
Offering a rich feature set for its class, the Brother MFC-L3720CDW provides a smart, reliable solution for business printing and scanning needs. It impresses through its fast performance and strong connectivity.
4. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Designed to meet the needs of small teams, the HP Laserjet Pro MFP 3101fdw offers reliable black and white printing, scanning, copying, and faxing. It combines professional-quality output with a user-friendly experience in a compact, versatile package.
Fast print speeds and wireless connectivity ensure minimal downtime and flexible use across multiple devices. Security features keep sensitive information protected, making it a dependable choice for busy offices.
The HP Laserjet Pro MFP 3101fdw is a multifunction printer designed to simplify office tasks for small teams of up to seven people. It delivers crisp black and white prints at speeds of up to 35 pages per minute, boosting daily productivity. Auto duplex printing and an automatic document feeder help streamline scanning and copying jobs.
Connectivity options include intelligent Wi-Fi, Ethernet, and Bluetooth, granting seamless printing from laptops, smartphones, tablets, and desktops. The printer is compatible with various platforms like Microsoft, Mac, AirPrint, Android, and Chromebook, enhancing its versatility.
Equipped with HP Wolf Pro Security, it safeguards data and device settings, lowering risks of unauthorized access. The flatbed scanner accommodates different media sizes including labels and glossy paper, adding flexibility to print and scan work.
Setup is straightforward and user-friendly, making it suitable for non-technical users. The solid build quality and efficient toner usage provide consistent performance, supporting remote work and cloud-based workflows.
It’s an excellent option for office environments needing reliable, high-speed black and white document handling without complexity.
Pros
- Fast print speeds up to 35 ppm for improved productivity
- Reliable wireless and wired connectivity across multiple devices
- Strong security features with HP Wolf Pro Security included
Cons
- Scan duplexing requires manual reloading of pages
Combining speed, security, and versatile connectivity, the HP Laserjet Pro MFP 3101fdw stands out as a valuable asset for small offices. Its ability to handle high-volume black and white printing while maintaining ease of use makes it a smart choice for teams balancing efficiency and document security.
5. Brother Professional Laser Printer All-in-One with Scanner and Copier, High-Speed
Experience efficient printing and scanning with the Brother Professional Laser Printer All-in-One. Designed for busy offices, it delivers sharp, monochrome documents quickly and reliably.
Its modern features support high-volume tasks without compromising on quality.
Perfect for business environments, this multifunction device handles printing, scanning, and copying with ease. The robust build and user-friendly interface make demanding workflows more manageable. Stay productive with versatile connectivity options and intuitive controls.
The Brother MFC-L5915DW produces crisp black-and-white prints at speeds up to 50 pages per minute, making long print jobs faster. Its single-pass, two-sided scanner can handle up to 70 pages with speeds reaching 56 images per minute, enhancing office efficiency. The large document glass accommodates legal-sized originals for various tasks.
Designed to lower operational expenses, the printer supports ultra high-yield toner cartridges with an 18,000-page capacity. Included is a 3,000-page toner cartridge to get started quickly.
Connectivity is flexible, featuring Gigabit Ethernet and dual-band wireless networking for seamless sharing across devices.
With a 250-sheet input capacity and duplex printing capabilities, this device meets the needs of small to medium-sized businesses. Its compact dimensions and sturdy construction fit well into workspaces without sacrificing function. Users benefit from straightforward setup and smooth integration with laptops, tablets, and smartphones.
Pros
- Fast print and copy speeds up to 50 pages per minute
- Efficient, single-pass duplex scanning with a 70-page feeder
- Low operating costs using ultra high-yield toner cartridges
Cons
- Monochrome printing only, limiting color document needs
Combining speed, reliability, and cost-effectiveness, the Brother MFC-L5915DW is a dependable choice for businesses. Its comprehensive feature set covers essential office functions, helping teams stay productive and manage printing demands effortlessly.
6. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Experience the convenience and efficiency of the HP OfficeJet Pro 8125e Wireless All-in-One Printer designed for home and small office use. It offers seamless wireless printing, scanning, copying, and faxing with professional-quality results.
The compact design fits easily into any workspace while delivering reliable performance.
Connect effortlessly from laptops, smartphones, or tablets using the intuitive HP Smart app. This printer is built to handle everyday tasks quickly without compromising output quality, making it an ideal choice for busy environments that demand versatility and ease of use.
Equipped with advanced inkjet technology, this all-in-one printer produces sharp color and black-and-white prints up to 4800 x 1200 dpi. It supports automatic duplex printing, saving paper while maintaining productivity. The flatbed scanner with a one-sided automatic document feeder enables efficient copying and scanning of multiple pages.
Installation is straightforward, and the HP Smart app simplifies printing directly from mobile devices, eliminating cables and extra steps. Users will appreciate the reliable connectivity options, including Ethernet and USB, for seamless integration into any home or office network.
With a maximum input capacity of 225 sheets and a 60-sheet output tray, this printer supports high-volume jobs without constant interruptions. The included setup ink cartridges allow users to start printing immediately, while the option to extend warranty adds peace of mind.
Pros
- High-quality prints with up to 4800 x 1200 dpi resolution
- Convenient wireless printing via the HP Smart app
- Automatic duplex printing and efficient document scanning
Cons
- Initial page print time is relatively long at 18 seconds
Combining reliable technology with practical features, the HP OfficeJet Pro 8125e offers a balanced printing solution. It stands out among similar models by blending ease of use and quality output, making daily tasks smoother without sacrificing performance.
7. HP Color Laserjet Pro MFP 4301fdw Wireless All-in-One Color Laser
Deliver vibrant, professional-quality prints while streamlining office tasks with the HP Color Laserjet Pro MFP 4301fdw. Designed for small teams, it seamlessly handles printing, scanning, copying, and faxing with remarkable speed and clarity.
Connectivity is effortless thanks to intelligent Wi-Fi technology, Ethernet, and Bluetooth options. Enhanced security features protect your data, giving peace of mind in busy work environments. Whether printing from a PC, tablet, or smartphone, seamless integration keeps productivity flowing smoothly.
Whether printing from a PC, tablet, or smartphone, seamless integration keeps productivity flowing smoothly.
The HP Color Laserjet Pro MFP 4301fdw meets the diverse needs of small office teams by combining multiple functions in one compact device. It supports auto duplex printing and a 300-sheet input capacity, reducing manual work for frequent documents.
High-speed output of up to 35 color pages per minute ensures tasks complete without delay.
Build quality reflects HP’s commitment to reliability with a sturdy design and user-friendly Android controller. Whether printing brochures or detailed reports, the 607 x 600 dpi resolution produces crisp, vivid colors.
Setup is straightforward, and support for various operating systems broadens usability for multiple devices.
Security remains a priority through HP Wolf Pro Security, safeguarding sensitive information with customizable settings. This printer fits perfectly within team environments requiring efficient performance, professional output, and adaptable connectivity.
Its all-in-one functionality offers long-term value as a dependable office companion.
Pros
- Fast color printing at up to 35 pages per minute
- Automatic two-sided printing and 300-sheet feeder for efficiency
- Robust security features protecting your data
Cons
- Works exclusively with original HP cartridges for optimal performance
The HP Color Laserjet Pro MFP 4301fdw stands out as a reliable all-in-one printer tailored for small teams. Its combination of speed, quality, and security makes it a valuable investment for professional environments aiming to enhance workflow and print excellence.
8. Canon Color imageCLASS MF665Cdw – Wireless Duplex Laser Printer, All-in-One
Experience efficient and vibrant printing with the Canon Color imageCLASS MF665Cdw. This all-in-one laser printer combines color printing, scanning, copying, and faxing in a wireless, duplex design. Designed to handle busy office tasks, it offers fast print speeds and smart connectivity options.
Built for convenience, it supports mobile device printing and features a user-friendly 5-inch color touchscreen. Whether for a home office or small business, this multifunction device promises reliable performance and impressive print quality.
The Canon imageCLASS MF665Cdw stands out with its fast printing at up to 26 pages per minute in both color and black-and-white. The first page prints in about
Equipped with a 50-sheet automatic document feeder, it simplifies handling two-sided originals with one-pass duplex scanning.
Wireless setup is straightforward, allowing easy printing from laptops, smartphones, or tablets through the Canon PRINT app, Apple AirPrint, or Mopria Print Service. Its generous 250-sheet paper capacity reduces the need for frequent refills. The 5-inch touchscreen enhances navigation, providing quick access to frequently used features and customization options.
High-capacity Canon Genuine Toner 075 cartridges deliver consistent, sharp output while minimizing replacements. Automatic two-sided printing helps save paper, aligning with energy-efficient design certified by ENERGY STAR and EPEAT Silver. With a durable build and a 3-year limited warranty, this printer suits users seeking dependable multifunction performance for everyday office needs.
With a durable build and a 3-year limited warranty, this printer suits users seeking dependable multifunction performance for everyday office needs.
Pros
- Fast print speeds up to 26 ppm with quick first-page output
- Wireless connectivity and mobile printing support for convenience
- Automatic duplex scanning and printing for efficient document handling
Cons
- Produces more noise compared to some competitors
Combining speed, wireless flexibility, and easy duplex scanning, the Canon imageCLASS MF665Cdw offers solid value for small offices and home workspaces. Its reliable features and practical design make it a smart choice for users seeking an efficient, all-in-one office printer and scanner.
9. Canon imageCLASS MF465dw II – Wireless Duplex Laser Printer with
The Canon imageCLASS MF465dw II is designed to enhance office productivity with its sleek and compact form. It combines multiple essential functions into one device, ideal for users who need reliable and efficient printing, scanning, copying, and faxing capabilities.
Offering fast print speeds and wireless connectivity, it fits well in busy workspaces that require seamless operation without compromising quality or convenience.
Equipped with a 5-inch color touchscreen, the printer simplifies access to frequently used functions through an intuitive application library. Its automatic duplex printing and one-pass two-sided document feeder help reduce paper waste, supporting eco-friendly office environments.
Print speeds reach up to 42 pages per minute, minimizing wait times during high-volume jobs.
Wireless setup is straightforward, supported by the Canon PRINT app, Apple AirPrint, and Mopria Print Service for easy mobile device compatibility. The device handles paper sizes up to Legal (
High-capacity Canon Genuine Toner 070 cartridges deliver consistent, sharp black-and-white prints with fewer replacements needed.
Build quality reflects Canon’s reliable engineering, providing peace of mind with a 3-year limited warranty. Its quiet operation and moderate size make it suitable for small to medium office spaces.
The built-in security features allow multiple user management, which is practical for shared environments where controlled access is necessary.
Pros
- High-speed printing with sharp monochrome output up to 42 ppm
- Efficient duplex scanning and automatic two-sided printing to save time and paper
- Easy wireless setup and mobile device printing via Canon PRINT app and AirPrint
Cons
- Limited to black-and-white printing only
The Canon imageCLASS MF465dw II combines speed, versatility, and simplicity, making it a solid choice for offices requiring reliable monochrome printing and multifunction capabilities. Compared to similar laser printers, it balances performance with useful features, fitting well in workspaces that demand fast turnaround and flexible connectivity.
10. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Meet the HP LaserJet Pro MFP 3101sdw, designed to meet the demands of busy small work teams. It delivers reliable, professional-quality black-and-white prints quickly and with sharp detail.
This versatile all-in-one laser printer enhances productivity with intuitive features such as automatic two-sided printing and a 50-sheet auto document feeder. Its strong connection capabilities ensure seamless wireless printing from multiple devices.
The HP LaserJet Pro MFP 3101sdw provides exceptional print speeds up to 35 pages per minute, helping teams stay efficient throughout the workday. Equipped with a 250-sheet input tray, it reduces the frequency of paper refills during heavy tasks.
The auto two-sided printing feature saves paper without sacrificing print quality.
Scanning and copying utilize both an automatic document feeder and a flatbed scanner, enabling versatile handling of documents. The device’s sharp print resolution reaches up to 1200 x 1200 dpi for crisp text output, ideal for contracts and reports.
Connectivity is seamless through Wi-Fi, Ethernet, USB, and app control, enabling easy access from laptops, PCs, and smartphones. The printer uses laser toner cartridges with chips to ensure consistent performance and protects against unauthorized cartridges. This MFP suits small to medium-sized businesses that require dependable, high-speed document management.
This MFP suits small to medium-sized businesses that require dependable, high-speed document management.
Pros
- Fast printing speed of up to 35 ppm for increased efficiency
- Automatic duplex printing and 50-sheet auto document feeder save time and paper
- Strong wireless connectivity that maintains a reliable connection
Cons
- Works exclusively with HP toner cartridges containing proprietary chips
The HP LaserJet Pro MFP 3101sdw is a dependable choice for offices needing fast, quality black-and-white printing coupled with versatile scanning and copying. Its combination of speed, reliability, and ease of use offers excellent value for small business environments seeking a solid multi-function printer.
11. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Meet the HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, designed to bring professional-quality color printing right into your office space. It delivers fast, sharp prints, making it ideal for presentations, brochures, and flyers. With wireless connectivity and smart features, it supports productivity without interrupting workflow.
With wireless connectivity and smart features, it supports productivity without interrupting workflow.
Equipped with HP’s AI technology, this printer formats web pages and emails precisely, avoiding wasted pages or odd layouts. It offers versatile functionality including print, copy, fax, and scanning with automatic two-sided handling and a large 250-sheet tray, perfect for busy office environments.
7-inch color touchscreen simplifies controls, while security features protect your data at every step.
The OfficeJet Pro 9125e stands out with reliable dual-band Wi-Fi that quickly resolves connection issues. Setting up is straightforward thanks to an intuitive interface and detailed documentation. Printing speeds reach up to 22 pages per minute for black and white and 18 ppm for color, balancing speed and quality efficiently.
Printing speeds reach up to 22 pages per minute for black and white and 18 ppm for color, balancing speed and quality efficiently.
Built sustainably using over 40% recycled plastic, it combines eco-conscious design with user convenience. The printer supports multiple paper sizes and includes four individual ink cartridges, enhancing efficiency and reducing waste.
Overall, this model suits small to medium-sized offices seeking a dependable, feature-rich printer that handles diverse tasks with ease. While maintaining affordable operation, it excels in producing vibrant, precise color documents and crisp black-and-white prints, making it a strong contender among all-in-one inkjet printers.
Pros
- Fast and high-quality color and black-and-white printing
- Wireless dual-band Wi-Fi with smart connectivity
- Automatic two-sided printing and scanning with a large input tray
Cons
- Paper tray adjustment can be somewhat tricky for some users
With strong performance and user-friendly features, the HP OfficeJet Pro 9125e offers excellent value for office use. Its blend of speed, quality, and versatility makes it a practical choice for anyone needing an efficient all-in-one printer and scanner solution.
12. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
Experience efficient home and office printing with the Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer. Combining printing, scanning, and copying, it brings convenience right to your workspace without taking up much room.
Its reliable color output makes every document and photo stand out with vibrant clarity.
Designed to keep productivity flowing, this printer supports both wired and wireless connections. Intuitive controls and smart app integration make managing prints and scans a breeze, whether you’re at your desk or on the move.
Equipped for multitasking, this all-in-one printer features automatic duplex printing and a 20-sheet Automatic Document Feeder to handle multiple pages quickly. The generous 150-sheet tray reduces frequent paper refilling and lets you tackle larger projects with ease. Print speeds reach up to 16 pages per minute in black and 9 in color, balancing performance and quality effectively.
The 8” color display offers straightforward navigation and integration with popular cloud services such as Google Drive and Dropbox.
Scanning is fast and sharp, producing crisp images that meet professional standards. Setup is smooth, with clear guidance for wireless connectivity supported by the Brother Mobile Connect app for added flexibility.
Its compact size fits well in limited spaces without compromising on functionality or build quality. The printer supports a range of media types and sizes, including legal documents and glossy photo paper.
While it excels for home offices and light color printing needs, it also offers useful features commonly found in higher-tier models, providing excellent value for everyday business tasks.
Pros
- Automatic duplex printing and 20-sheet Automatic Document Feeder for efficient multi-page handling.
- Seamless wireless connectivity and cloud app integration for versatile printing and scanning options.
- Fast print speeds with impressive color and black-and-white resolution for sharp documents.
Cons
- Starter ink cartridges may provide limited initial print volume, requiring early replacement.
The Brother Work Smart 1360 stands out as a practical and affordable choice for those needing reliable multifunction printing. Its combination of speed, quality, and connectivity delivers strong performance for home offices and light business use, making it a competitive option among similar models.
13. HP Laserjet Pro MFP 4101fdw Wireless Black & White All-in-One
Efficiently managing your office tasks is hassle-free with the HP LaserJet Pro MFP 4101fdw, a reliable wireless black and white all-in-one printer. Designed for small teams, it delivers fast printing while combining printing, scanning, copying, and faxing in one device.
Its professional-quality results ensure every document looks sharp and clear.
Equipped with automatic two-sided printing and a high-capacity document feeder, this machine handles bulk jobs with ease. It supports wireless connections to multiple devices, keeping teams productive and connected without interruptions. Security features protect sensitive information to keep your workflow safe and seamless.
Security features protect sensitive information to keep your workflow safe and seamless.
Performance meets convenience with print speeds reaching up to 42 pages per minute, ensuring rapid document turnaround. The 350-sheet input tray supports various paper sizes, enhancing flexibility for diverse business needs.
It produces sharp black-and-white prints at a resolution of 1200 x 1200 dpi, maintaining clarity in text and graphics.
Setup is straightforward, with intelligent Wi-Fi selecting the best signal automatically and compatibility across multiple platforms including Windows, Mac, Android, and Chromebook. The integrated scanner supports both flatbed and sheet-fed scanning, simplifying digitization of documents. Automatic duplex printing reduces paper use and saves time by eliminating manual flipping.
Build quality is robust and stable, designed to stay quiet during heavy-duty use. The large memory capacity and remote control options improve efficiency for office workflows. Ideal for teams of up to ten people, this model offers an excellent balance between performance and multifunction versatility without overwhelming workspace constraints.
Pros
- High-speed printing of up to 42 pages per minute for efficient productivity
- Automatic duplex scanning and printing to save time and resources
- Secure connectivity with HP Wolf Pro Security to protect sensitive data
Cons
- Relatively bulky footprint requiring dedicated desk or shelf space
The HP LaserJet Pro MFP 4101fdw is an excellent solution for small offices needing fast, reliable, and versatile black-and-white printing. Its blend of speed, security, and multifunction capabilities ensures a smooth workflow while maintaining high-quality output.
For businesses that prioritize efficiency and ease of use, this model stands out as a dependable choice.
14. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
The Epson EcoTank ET-2800 effortlessly combines printing, scanning, and copying in a compact, user-friendly design. It eliminates the hassle of frequent ink cartridge replacements by featuring a cartridge-free Supertank system, boosting efficiency for busy office and home environments.
With sharp, vivid color output and reliable performance, this all-in-one printer supports a variety of print media. It brings a cost-effective and eco-conscious approach to everyday paper handling, making it a strong contender for anyone seeking dependable multifunction capabilities.
The EcoTank ET-2800 stands out with its innovative cartridge-free system that delivers high page yields from refillable ink bottles. This design saves users up to 90% on ink costs compared to standard cartridge printers.
Vivid printing comes from Epson’s Micro Piezo Heat-Free Technology which produces sharp, detailed images with impressive color accuracy.
Setup and daily use are simple and hassle-free. The step-by-step instructions and printer app guide users through installation, while the ink tanks are easy to refill without mess or confusion.
While connectivity occasionally poses some challenges depending on network conditions, the printer’s overall output speed of up to 10 pages per minute keeps work flowing efficiently. Its compact footprint fits well in tighter spaces, making it ideal for home offices or small businesses focused on reducing plastic waste and operational costs.
Pros
- High-volume printing with up to 4,500 black and 7,500 color pages per ink set
- Eco-friendly cartridge-free ink system reduces plastic waste significantly
- Sharp print quality supported by Micro Piezo Heat-Free Technology
Cons
- Occasional wireless app connectivity and paper setting mismatch issues
Overall, the Epson EcoTank ET-2800 is a practical choice for users needing reliable, cost-effective printing and scanning. It balances quality output with long-lasting ink supplies, helping reduce both expenses and environmental impact. Despite minor connectivity hiccups, it remains a standout option in its class for home and small office use.
Despite minor connectivity hiccups, it remains a standout option in its class for home and small office use.
15. Canon Color imageCLASS MF753Cdw II – Wireless Duplex Laser Printer,
Canon Color imageCLASS MF753Cdw II is a versatile 4-in-1 wireless duplex laser printer designed for busy offices. It combines printing, scanning, copying, and faxing capabilities with fast performance to streamline everyday tasks.
Delivering vibrant color prints and sharp monochrome documents, this all-in-one machine supports wireless connectivity and mobile printing. Its user-friendly touchscreen enhances workflow efficiency, making office management smoother.
Experience rapid print speeds of up to 35 pages per minute in both color and black-and-white, alongside a quick first print time around 7 seconds. The large 5-inch color touchscreen offers easy access to a customizable Application Library for frequent functions. Wireless setup can be completed in just a few steps, allowing hassle-free integration into any workspace.
Equipped with a 50-sheet duplex automatic document feeder, the printer handles two-sided scanning and copying in a single pass. Paper capacity starts at 300 sheets but expands up to 850 sheets with an optional cassette, reducing reload frequency. It uses Canon Genuine Toner 069 cartridges for consistent, high-quality results and impressive page yields.
It uses Canon Genuine Toner 069 cartridges for consistent, high-quality results and impressive page yields.
The hardwearing design supports printing on media as large as Legal size (5 x 14 inches). The device is compatible with smartphones, laptops, PCs, and Chromebook, with multiple mobile printing options including Apple AirPrint and Mopria Print Service.
The device is compatible with smartphones, laptops, PCs, and Chromebook, with multiple mobile printing options including Apple AirPrint and Mopria Print Service. It holds ENERGY STAR and EPEAT Silver ratings, reflecting its efficiency and eco-conscious design.
Pros
- Fast duplex printing and scanning with 35 ppm speed.
- Intuitive 5-inch touchscreen with customizable shortcuts.
- Supports multiple mobile printing platforms for convenience.
Cons
- Some units may be gray-market models lacking U.S. warranty support.
Canon imageCLASS MF753Cdw II offers a reliable and efficient solution for office printing needs. Its blend of speed, wireless features, and multifunctional capabilities make it an excellent choice for small to medium-sized businesses seeking quality results and productivity.
Top Business Printer Scanner Buying Guide 2024
Print and scan quality
When searching for a business printer scanner, paying attention to resolution and color accuracy will greatly impact the clarity and vibrancy of your documents and images. Devices that offer higher resolution deliver sharper prints and more precise scans, making them well suited for professional presentations and detailed work. Speed plays an important role as well; selecting a model capable of fast printing and scanning can help maintain productivity in a busy office environment by reducing wait times.
Speed plays an important role as well; selecting a model capable of fast printing and scanning can help maintain productivity in a busy office environment by reducing wait times. Many machines also provide duplex capabilities, allowing for automatic double-sided printing and scanning, which not only saves paper but also streamlines tasks like creating booklets or managing multi-page documents. Understanding these features in relation to your typical use cases, such as volume of printing, the nature of tasks, and need for efficiency, will guide you toward a machine that supports your business goals while fitting your budget and workspace requirements.
Paper handling and capacity
Choosing the right business printer scanner involves understanding how it handles paper and what capacity it offers, as these directly impact productivity and ease of use. Models that support a wide range of paper sizes, from standard letter to legal or even larger formats, provide flexibility for different business needs.
Compatibility with various paper types enhances versatility, allowing printing on plain paper, cardstock, or specialty materials like labels and envelopes. Sufficient input and output tray capacity helps reduce the frequency of refills, which is especially helpful in busy office environments. Additionally, printers that accommodate specialty media without frequent jams or manual feed adjustments save time and improve workflow.
Considering these features will help you select a device that not only meets your current demands but also adapts to diverse printing tasks smoothly.
Connectivity options
Choosing a best business printer scanner involves understanding the various connectivity options available to streamline your workflow. Many models support wireless connections, allowing you to print or scan directly from mobile devices or computers without the hassle of cables. Ethernet connectivity is another popular choice, especially in office environments where stable, high-speed networking is required for multiple users.
Ethernet connectivity is another popular choice, especially in office environments where stable, high-speed networking is required for multiple users. Along with these, physical connections such as USB ports remain important for direct, reliable linking to individual devices. Compatibility with mobile platforms and cloud services is a valuable feature because it enables easy access to documents from anywhere, supporting seamless integration with productivity apps.
When selecting a machine, considering which connection types suit your daily operations and the devices your team uses can help you maintain efficiency and flexibility in handling printing and scanning tasks.
Cost considerations
When selecting the best business printer scanner, paying attention to features that match daily office demands is helpful. Multifunction devices that combine printing and scanning capabilities without sacrificing speed or quality tend to be valuable in busy environments. Devices offering high print resolution and reliable scan accuracy can handle a variety of documents, including contracts, invoices, and presentations, making them versatile for different professional tasks.
Devices offering high print resolution and reliable scan accuracy can handle a variety of documents, including contracts, invoices, and presentations, making them versatile for different professional tasks. It is practical to consider the initial purchase price alongside overall costs related to consumables such as ink or toner, since these can greatly affect long-term expenses. Energy efficiency plays a role as well, since models designed to reduce power consumption help lower utility bills and support a greener workspace.
Regular maintenance requirements and the ease of accessing replacement parts should also influence the choice, as these factors contribute to minimizing downtime and preserving productivity. By focusing on these aspects, one can find a business printer scanner that balances performance with affordability and suits the unique needs of any office setting.
Functionality and features
Choosing the right device for your office often means finding a unit that can handle multiple tasks efficiently, such as copying, faxing, and scanning. A multifunction machine simplifies workflows by combining these modes into one, saving space and enhancing productivity.
The software that comes with these machines plays a significant role in overall user experience—intuitive interfaces and seamless integration with operating systems or cloud services allow for faster task completion and easier document management. When evaluating options, consider how well the device’s software adapts to your business tools, whether it supports direct scanning to email or popular productivity suites, and how straightforward the setup and daily operation are.
These factors together make the process of managing office documents more fluid, helping users focus on their core responsibilities without technology-related interruptions.
Reliability and support
Choosing the best business printer scanner involves considering how well the brand is regarded by other users. Brands that have earned positive customer reviews often provide a smoother experience and more dependable products.
Warranty coverage and the availability of technical support play a significant role in maintaining productivity, as they offer peace of mind and assistance when issues arise. Accessibility to troubleshooting resources and convenient repair options can save valuable time and reduce downtime, making it easier to keep your devices running efficiently. Paying attention to these aspects helps ensure that your investment will be supported effectively throughout its usage.
Frquently Asked Questions
How Does The Scanning Speed Impact Productivity In Business Printers?
Scanning speed directly affects productivity in business printers by determining how quickly documents can be digitized. Faster scanning speeds mean that large volumes of paperwork are processed more efficiently, reducing wait times and allowing employees to focus on other tasks. This is particularly important in environments where time-sensitive document handling is crucial. Moreover, a high scanning speed contributes to smoother workflow and quicker access to digital files. By minimizing bottlenecks, businesses can enhance overall operational efficiency, improve customer service, and support faster decision-making processes.
What Is The Average Cost Of A High-Quality Business Printer Scanner?
The average cost of a high-quality business printer scanner typically ranges from $300 to $800, depending on features such as print speed, resolution, connectivity options, and multifunction capabilities. Advanced models with faster printing, automatic document feeders, and better durability tend to be on the higher end of this range. Investing in a reliable business printer scanner is important for efficiency and professional output. While basic models may be cheaper, paying a bit more ensures better performance, longer lifespan, and enhanced features that can support business needs effectively.
What Features Should I Look For In The Best Business Printer Scanner?
When choosing the best business printer scanner, look for features such as high print and scan speed to keep up with busy office demands. Ensure it supports a variety of paper sizes and types, and offers excellent print and scan resolution for clear documents. Connectivity options like Wi-Fi, Ethernet, and mobile device compatibility are also important for easy access and sharing. Additionally, consider multifunction capabilities including copying and faxing, as well as automatic document feeders (ADF) for efficient batch scanning. Security features, user-friendly interface, and cost-effective ink or toner usage are also key factors to enhance productivity and reduce operating costs.
Are All-In-One Printer Scanners Better For Small Businesses?
All-in-one printer scanners can be highly beneficial for small businesses due to their multifunctionality and space-saving design. By combining printing, scanning, copying, and sometimes faxing capabilities into one device, businesses can reduce equipment costs and minimize clutter. This versatility streamlines office tasks, making operations more efficient. However, the suitability depends on specific business needs. If high-volume printing or specialized scanning is required, dedicated devices might perform better. For most small businesses with moderate printing and scanning demands, an all-in-one printer scanner offers a practical and cost-effective solution.
Which Brand Offers The Most Reliable Business Printer Scanner?
When it comes to reliable business printer scanners, **Brother** is widely recognized for its dependable performance and robust features. Brother models are known for their durability, high-speed scanning, and user-friendly interfaces, making them ideal for busy office environments. Their machines often come with excellent software compatibility and affordable maintenance costs, ensuring smooth day-to-day operations. Another top contender is **Canon**, which offers high-quality imaging and advanced scanning capabilities. Canon’s business printer scanners deliver consistent results with sharp text and color accuracy, along with efficient document handling. Both Brother and Canon provide excellent customer support, making them the preferred choices for businesses seeking reliability and efficiency.
Conclusion
Choosing the best business printer scanner involves balancing performance, reliability, and cost to meet your specific office needs. While some models offer exceptional scanning speed and image quality, they might come with a higher price tag or a steeper learning curve for first-time users. On the other hand, more affordable options may lack advanced features but still provide adequate functionality for smaller teams.
On the other hand, more affordable options may lack advanced features but still provide adequate functionality for smaller teams. The best business printer scanner is ideal for professionals seeking dependable multitasking capabilities without sacrificing efficiency or print quality. Buyers concerned about maintenance and network compatibility should review product specifications carefully to find a suitable match.
Overall, selecting the right device hinges on your office size, workload, and budget, making informed research a key step before purchase.
