Finding the right printer that can handle multiple tasks without taking up too much space can be a challenge for small business owners. You need a device that not only prints but also copies, scans, and faxes efficiently.
This type of printer is designed for professionals who want reliability and versatility without complexity. Many models provide wireless connectivity, quick print speeds, and affordable running costs, making everyday office tasks smoother.
This review will examine key features, performance, and value, helping you identify which printer matches your business needs.
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Brother DCP-L2640DW Wireless Compact Mon...
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HP OfficeJet Pro 8125e Wireless All-in-O...
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HP Color LaserJet Pro MFP 3301sdw Wirele...
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Discover Top Multifunction Devices Perfect for Boosting Your Small Business Efficiency
| Image | Product | Price |
|---|---|---|
Our Top Picks 1  | Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy | Buy Now |
Our Top Picks 2  | HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, | Buy Now |
Our Top Picks 3  | HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser | Buy Now |
1. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy
Discover the Brother DCP-L2640DW, a versatile monochrome laser printer tailored for small business needs. Designed to combine printing, scanning, and copying in a compact design, it delivers crisp black-and-white documents with speed and precision.
Perfect for offices seeking dependable performance, this 3-in-1 device supports dual-band wireless connections and Ethernet. Users appreciate the mobile app that streamlines managing printing tasks remotely.
Its combination of reliability and convenience makes daily document handling effortless.
A compact footprint hides powerful features including print speeds up to 36 pages per minute and scan speeds of 6 ipm for optimal productivity.
Print detail shines with up to 1200 x 1200 dpi resolution, ensuring legible texts and sharp images.
Connectivity options include USB, Ethernet, and built-in dual-band wireless, offering secure and flexible networking for multiple devices. The Brother Mobile Connect app enhances control, allowing printing and scanning from smartphones and tablets conveniently.
The machine’s sturdy construction promises durability for daily office use, while automatic duplex printing saves paper and time. User controls are intuitive, and software compatibility spans PCs to mobile devices.
This model suits small businesses and home offices seeking efficient all-in-one solutions without the added bulk or unnecessary fax function.
Pros
- Fast printing and scanning speeds with high-resolution output
- Flexible wireless and wired connectivity options for diverse environments
- Supports automated duplex printing and 50-page document feeder for multitasking
Cons
- Occasional paper jams when printing envelopes, requiring manual adjustment
The Brother DCP-L2640DW offers robust performance packed in a space-saving package, ideal for everyday document needs. Its combination of speed, quality, and versatile connectivity provides excellent value for small business settings. Reliability and smart features make it a strong contender among monochrome multifunction printers.
2. HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print,
Experience professional-quality printing from the comfort of your home or small office with the HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer. It blends advanced features and reliable performance into a compact design perfect for limited spaces. Streamline your workflows by printing, scanning, copying, and faxing with ease using a single device.
Designed with smart technology, this printer offers seamless wireless connectivity and compatibility with popular devices. Whether printing documents or vibrant photos, it delivers sharp, high-resolution results every time. The included HP Smart app turns your smartphone into a powerful printing hub for added convenience.
The included HP Smart app turns your smartphone into a powerful printing hub for added convenience.
The HP OfficeJet Pro 8125e supports multiple functions such as automatic duplex printing and a flatbed scanner with a 1-sided automatic document feeder. This versatile machine handles up to 225 input sheets, ideal for moderate print tasks.
It produces crisp text at up to 1200 x 1200 dpi and stunning color images at resolutions up to 4800 x 1200 optimized dpi on photo paper.
Setup is straightforward, with included ink cartridges and an easy app connection. Its compact footprint and lightweight frame fit perfectly in home offices without taking up much space.
The printer’s dependable technology ensures consistent output while reducing interruptions due to ink shortages or connectivity issues.
Equipped with Ethernet and USB ports, it supports a wide range of devices including laptops, smartphones, and PCs. This model also includes a 512 MB memory and supports up to 99 copies per run, making it convenient for tasks that require duplication.
Pros
- Reliable wireless connectivity with smartphone app support
- High-resolution color and black-and-white printing
- Automatic duplex printing and sizable input capacity
Cons
- Print speed may be modest for very high-volume tasks
This HP all-in-one printer skillfully combines essential features for modern home or small office use. Its ease of setup, strong connectivity options, and quality output make it a practical choice for users seeking dependable daily printing without added hassle.
3. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser
Experience professional-quality color printing with the HP Color LaserJet Pro MFP 3301sdw. Designed for small teams, this wireless all-in-one printer combines vibrant print output with scanning and copying capabilities. Delivering sharp results at speeds up to 26 pages per minute, it is built to keep up with fast-paced office demands.
Delivering sharp results at speeds up to 26 pages per minute, it is built to keep up with fast-paced office demands.
With its user-friendly interface and robust features, this multifunction device supports duplex printing and comes equipped with a 250-sheet tray for uninterrupted productivity. Whether producing reports, marketing materials, or everyday documents, it offers consistency and reliability that businesses rely on every day.
The HP Color LaserJet Pro MFP 3301sdw impresses with next-generation TerraJet toner technology, providing vivid colors and sharp text that enhance document presentation. Its compact design fits comfortably on office desks without sacrificing functionality. The wireless connection and support for smartphone printing simplify workflow management.
The wireless connection and support for smartphone printing simplify workflow management.
Equipped with a flatbed scanner and automatic document feeder, the device handles multi-page scanning and copying tasks with ease. Setup is straightforward thanks to the clear color touchscreen and guided instructions.
This model supports automatic two-sided printing, helping reduce paper use. Its robust Ethernet and USB interfaces offer versatile connection options.
Pros
- High-quality color and black-print speeds up to 26 ppm
- Wireless connectivity with smartphone compatibility
- Automatic duplex printing and 250-sheet input tray for efficiency
Cons
- Toner cartridges have a relatively high replacement cost
Reliable color output and versatile features make the HP Color LaserJet Pro MFP 3301sdw ideal for small business environments. It stands out by combining sharp image quality and convenient wireless options in a compact, easy-to-use design.
4. HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print,
Discover the HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, designed to deliver professional-quality prints for small businesses and home offices alike. This printer combines impressive speed, sharp color output, and versatile functions to handle all your daily printing needs efficiently.
With its reliable wireless connectivity and user-friendly touchscreen, the OfficeJet Pro 9125e streamlines workflows while saving time. It’s an excellent option for users who demand crisp documents, fast operation, and enhanced security in a compact device.
Engineered for productivity, this printer produces vibrant color prints at up to 18 pages per minute and sharp black-and-white prints at 22 ppm. Its automatic two-sided printing and scanning features help reduce paper waste while adding convenience during busy workdays.
The large 7-inch touchscreen offers an intuitive, phone-like interface allowing quick access to print, scan, copy, and fax functions. Seamless dual-band Wi-Fi ensures stable and fast connections, while the HP Smart app enables remote management from smartphones, tablets, or PCs.
Seamless dual-band Wi-Fi ensures stable and fast connections, while the HP Smart app enables remote management from smartphones, tablets, or PCs.
Security is enhanced by built-in HP Wolf Pro tools, protecting sensitive data and networks from cyber threats. The sustainable design incorporates over 40% recycled plastic, responding to environmentally conscious users.
Ideal for small business environments, this printer handles diverse media sizes and offers a high duty cycle, catering to frequent color document requirements. Compared to typical home printers, the OfficeJet Pro 9125e excels with its speed, reliability, and professional-grade output.
Pros
- Fast color and black-and-white printing up to 22 ppm
- Automatic two-sided printing and scanning with a 250-sheet tray
- Wireless dual-band connectivity with HP Smart app support
Cons
- May require firmware updates that interrupt initial setup
The HP OfficeJet Pro 9125e offers an excellent blend of speed, quality, and convenience, making it a strong contender among all-in-one printers for small businesses. Its robust features and reliable performance make it a practical investment for users seeking professional output in a versatile, compact unit.
5. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with
The Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer offers a compact and efficient solution for home offices and small business needs. It combines printing, copying, and scanning capabilities into a single multifunction device, ideal for users seeking reliability and convenience in daily tasks.
Designed with productivity in mind, this printer emphasizes ease of use and connectivity. Its wireless setup and cloud app integration make handling documents and photos effortless from various devices.
Delivering sharp, vibrant prints, the Brother MFC-J1360DW supports automatic duplex printing and a 20-sheet single-sided Automatic Document Feeder. Users benefit from fast print speeds up to 16 pages per minute for black and white prints and 9 ppm for color, making it well suited for moderate workloads.
Its 150-sheet paper tray reduces frequent refills, while compatibility with popular cloud services like Google Drive and Dropbox enhances workflow flexibility. The 8-inch color display simplifies navigation through menu options, and the Brother Mobile Connect app adds mobile device convenience for printing and scanning remotely.
Setup proved to be straightforward, with clear guidance via desktop or mobile, and seamless wireless integration. This printer’s flatbed and sheetfed scanner quickly deliver clear, speckle-free scans. Overall, it offers a balanced mix of performance, build quality, and easy management, making it a practical choice for individuals and small teams working from home or office environments.
Overall, it offers a balanced mix of performance, build quality, and easy management, making it a practical choice for individuals and small teams working from home or office environments.
Pros
- Automatic duplex printing saves paper and time
- Connectivity options include wireless networking and USB
- Efficient mobile app for remote device management
Cons
- Some users may experience wireless setup challenges depending on network conditions
Combining solid print quality with user-friendly features, the Brother Work Smart 1360 stands out as a reliable all-in-one device. Its thoughtful design and performance capabilities provide excellent value for home offices and light business use.
6. HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer, Print,
Discover how the HP OfficeJet Pro 9135e redefines productivity for small offices. Designed to handle professional-quality color prints, this wireless all-in-one printer blends efficiency with smart features.
Engineered to streamline daily tasks, it offers fast, clear printing alongside copying, faxing, and scanning capabilities. Whether you handle presentations or brochures, the results are sharp and consistent.
The HP OfficeJet Pro 9135e is tailored for busy office settings requiring rapid printing and multifunction convenience. Sporting a
3-inch touchscreen, users navigate through operations intuitively with a smartphone-like interface. Dual 250-sheet trays support seamless paper management, suited for various media including envelopes.
Its wireless dual-band Wi-Fi strengthens connection reliability and enables direct printing from laptops, smartphones, and tablets via the HP app. AI-powered print formatting intelligently adjusts content by removing unwanted elements for polished documents.
Auto two-sided printing and scanning speed up workflow while saving paper.
Built with lasting durability, the printer incorporates over 40% recycled plastics and advanced HP Wolf Pro Security to guard data against threats. High-resolution printing up to 4800 x 1200 dpi brings crisp colors to your marketing materials. This device balances swift output with precise detail and user-friendly operation for those managing growing workloads.
This device balances swift output with precise detail and user-friendly operation for those managing growing workloads.
Pros
- Fast print speeds up to 25 ppm black and 20 ppm color for efficiency
- Dual 250-sheet trays and automatic two-sided printing for versatile paper handling
- Robust security features with HP Wolf Pro Security to protect sensitive data
Cons
- Initial setup and firmware updates may require extra time and attention
Combining speed, quality, and advanced security, the HP OfficeJet Pro 9135e suits small business environments. Its flexible connectivity and intelligent print management stand out among similar models. For those seeking reliable performance and easy usability, it offers lasting value.
Upgrading to this printer means enhancing daily office productivity with a device built for professional demands.
7. HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer, Print,
The HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer combines efficiency and professional quality. Designed for home offices, it delivers crisp color documents, from reports to presentations, with reliable speed. Its sleek design and intuitive touchscreen make daily printing tasks seamless.
Equipped with enhanced wireless connectivity and smart features, this model simplifies printing from laptops, smartphones, or tablets. Sustainability is also a priority, with over 45% recycled plastic in its build, merging performance with eco-conscious design.
Compact yet powerful, the OfficeJet Pro 8139e fits comfortably in small workspaces. Printing up to 10 pages per minute in color and 20 in black-and-white, it ensures timely output for busy environments. The 225-sheet capacity minimizes interruptions while the automatic two-sided printing saves paper.
The 225-sheet capacity minimizes interruptions while the automatic two-sided printing saves paper.
Scan, copy, and fax functions deliver versatility for various office needs. The large 7-inch color touchscreen offers user-friendly navigation similar to a smartphone interface, reducing setup and operation time.
7-inch color touchscreen offers user-friendly navigation similar to a smartphone interface, reducing setup and operation time. Connectivity is supported through reliable dual-band Wi-Fi, USB, and Ethernet, maintaining consistent network access.
HP’s AI integration smartly formats web pages and emails for neat prints, eliminating unnecessary unwanted content. Security is enhanced with HP Wolf Essential Security, protecting data against cyber threats. A year of HP Instant Ink subscription ensures ink is conveniently delivered before supplies run out, adding to hassle-free maintenance.
Pros
- Efficient wireless printing with dual-band Wi-Fi and mobile app support
- Automatic duplex printing and 225-sheet input tray for high-volume tasks
- Enhanced security features safeguard sensitive data during operation
Cons
- Requires HP cartridges with chips; non-HP cartridges are blocked
Offering a strong balance of speed, quality, and smart features, the HP OfficeJet Pro 8139e suits small business environments well. Its reliability and ease of use make it a valuable addition for anyone needing a multifunction device that performs consistently. Compared to similar models, its AI printing and security enhancements provide distinct advantages for secure and precise document handling.
8. Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan
The Epson EcoTank ET-2800 redefines convenience and efficiency in printing with its cartridge-free Supertank design. It offers vibrant color output and quick print speeds, perfect for keeping small business tasks on track without frequent ink replacements.
Equipped with wireless connectivity and a flatbed scanner, the ET-2800 supports versatile office needs. Its Micro Piezo Heat-Free Technology delivers sharp, detailed prints while minimizing energy use.
Designed to eliminate costly cartridges, this printer uses refillable ink bottles that provide ink for thousands of pages. This feature alone offers significant savings compared to traditional ink cartridges. Its print speed of up to 10 pages per minute handles bulk tasks effortlessly, keeping business operations running smoothly.
The build quality is robust yet lightweight, allowing easy placement on your desk without sacrificing space. Setup is straightforward, with guided instructions through the Epson app, though some users report occasional wireless connectivity quirks. Still, it’s manageable and less frustrating than many competitors.
Still, it’s manageable and less frustrating than many competitors.
Print quality impresses with vibrant color accuracy and crisp text, making it suitable for business documents and photo printing. The included software enhances user control and customization.
Pros
- Cartridge-free design with high-volume ink capacity reduces ongoing costs
- High-resolution color printing with vivid, detailed results
- Compact size suits limited desk spaces without compromising functionality
Cons
- Intermittent connectivity issues and app integration can disrupt printing
With its combination of affordability, efficiency, and quality, the Epson EcoTank ET-2800 stands out as a strong choice for small businesses. While minor connectivity hiccups exist, its overall performance and ink-saving advantages make it a worthwhile investment compared to conventional inkjet models.
9. Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy,
For small office environments demanding reliable, high-quality black and white printing, the Brother MFC-L2820DW stands out. Combining compact design with efficient multifunction capabilities, it fits comfortably in limited spaces without compromising performance.
This all-in-one laser printer takes care of printing, copying, scanning, and faxing seamlessly. Its wireless connectivity and user-friendly touchscreen make everyday tasks straightforward and hassle-free.
The Brother MFC-L2820DW delivers fast monochrome prints at speeds up to 36 pages per minute. It handles scanning duties efficiently with an automatic document feeder capable of processing multiple pages swiftly. This ensures smooth workflows in busy offices where time is valuable.
This ensures smooth workflows in busy offices where time is valuable.
Designed with flexibility in mind, it offers dual-band wireless, Ethernet, and USB connections, catering to various network setups. The intuitive 7-inch color touchscreen simplifies access to cloud services like Google Drive and Dropbox, enabling easy print-from and scan-to options.
7-inch color touchscreen simplifies access to cloud services like Google Drive and Dropbox, enabling easy print-from and scan-to options.
Built for consistent performance, this model uses Brother’s genuine toner cartridges to maintain clear and crisp output quality. The automatic duplex printing feature helps save paper, supporting greener office practices without additional manual work.
Control and manage printing tasks easily via the Brother Mobile Connect app. It permits remote operations and toner orders, giving users control even when away from their desks.
The printer’s compact footprint and straightforward setup suit small businesses seeking versatile functionality and reliability in a single device.
Pros
- Fast monochrome printing and scanning with a 50-page auto document feeder
- Multiple connection options including dual-band wireless and Ethernet
- User-friendly 2.7″ touchscreen for easy cloud integration and navigation
Cons
- Operational sounds during processing may be noticeable but can be adjusted
The Brother MFC-L2820DW offers an excellent combination of speed, connectivity, and multifunction features tailored for small office needs. Its reliable performance and compact design make it a smart choice for businesses wanting an efficient all-in-one monochrome laser printer.
10. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office
Discover the HP LaserJet Pro MFP 3101sdw, an efficient all-in-one laser printer designed specifically for small business environments. It delivers professional-quality black-and-white documents quickly, helping teams keep productivity high without sacrificing print quality.
Equipped with wireless connectivity and reliable performance, this printer simplifies daily office tasks such as printing, scanning, and copying. Its compact design fits well into limited space while maintaining a robust feature set ideal for busy workgroups.
The HP LaserJet Pro MFP 3101sdw combines speed and precision with printing rates up to 35 pages per minute. The automatic two-sided printing reduces paper waste while the 250-sheet input tray and 50-sheet automatic document feeder support high-volume tasks effortlessly.
Scanning options include both flatbed and ADF, offering flexibility in handling diverse documents.
Engineered for small teams, it supports multiple device connections including laptops, smartphones, and PCs via wireless or USB and Ethernet interfaces. The printer’s user-friendly app control streamlines managing print jobs remotely and monitoring ink levels. It produces sharp printouts with up to 1200 x 1200 dpi resolution, ensuring crisp text and clear graphics.
With built-in reliability and a robust one-year warranty, this model meets the demands of daily office use. Its toner cartridges offer long-lasting yields that can significantly reduce the cost per page compared to ink-based printers. The sturdy construction and streamlined operation make it a solid investment for offices seeking flawless functionality and consistent output quality.
The sturdy construction and streamlined operation make it a solid investment for offices seeking flawless functionality and consistent output quality.
Pros
- High-speed printing up to 35 ppm with sharp black-and-white output
- Automatic duplex printing and large input capacity for efficient workflow
- Reliable wireless connectivity with app-based control for convenience
Cons
- Restricted to using HP toner cartridges with embedded chips
This HP LaserJet Pro model combines fast performance and reliable features to keep small business operations smooth. Its balance of functionality, quality, and connectivity makes it a practical choice for teams that value efficiency and professional results. Compared to typical inkjet competitors, it offers longer-lasting supplies and lower ongoing costs, positioning it as a smart addition to office technology.
Compared to typical inkjet competitors, it offers longer-lasting supplies and lower ongoing costs, positioning it as a smart addition to office technology.
11. Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer with Laser Quality
The Brother MFC-L3780CDW Wireless Digital Color All-in-One Printer offers small businesses a powerful combination of printing, copying, scanning, and faxing in one device. Designed to deliver laser-quality color output, it balances speed and precision to support professional document needs efficiently.
With its wireless connectivity and robust build, this multi-function printer fits perfectly in home offices and small workplaces. It streamlines daily tasks and ensures reliable results, making it a versatile solution for business environments demanding consistent performance.
Engineered to maintain high-quality laser print standards, the MFC-L3780CDW produces crisp, vivid documents with a resolution up to 2400 x 600 dpi. It prints up to 31 pages per minute, which significantly reduces waiting times for busy offices.
The single-pass duplex scanning feature doubles productivity by scanning both sides in one go.
Its flexibility extends through multiple connection options including dual-band Wi-Fi, Gigabit Ethernet, Wi-Fi Direct, and USB port for local setups. The printer accommodates various media types such as card stock, envelopes, labels, and photo paper, supporting different business needs.
Operation is straightforward with an Android controller interface and voice control compatibility, easing the everyday user experience.
Brother’s Genuine toner ensures consistent print results and supports a subscription option for automatic replenishment, removing the hassle of running low on supplies. The compact design and three-tray system maximize paper handling while the quiet, fast performance provides an advantage over traditional inkjet devices.
Pros
- Fast laser-quality color printing up to 31 ppm with vibrant results
- Single-pass duplex scanning and copying improve efficiency
- Flexible wireless, Ethernet, and USB connectivity options
Cons
- Color printing is suitable for documents but not intended for photo-quality output
Combining speed, functionality, and dependable output, the Brother MFC-L3780CDW is an excellent all-around choice for small businesses seeking a compact all-in-one printer. While it doesn’t replace a dedicated photo printer, it excels at delivering professional quality documents with ease and reliability, enhancing everyday office productivity.
12. Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner,
Deliver high-quality prints with the Epson EcoTank ET-4800, a wireless all-in-one printer designed for smooth cartridge-free operation. Its large ink tanks and smart design eliminate frequent cartridge replacements, saving time and money for small businesses and home offices.
Experience sharp text and vibrant color output on different paper types, backed by advanced Micro Piezo heat-free technology. The scanner and copier add versatility, while wireless and Ethernet connectivity offers seamless integration with multiple devices.
The Epson EcoTank ET-4800 stands out with its refillable ink tanks, allowing users to print thousands of pages without interruptions. This reduces the environmental impact and cuts down on overall printing costs compared to standard cartridge printers. Its sturdy build comes with a flatbed scanner and a color display for straightforward document handling.
Its sturdy build comes with a flatbed scanner and a color display for straightforward document handling.
Setup is straightforward, with wireless connectivity options supporting Android and other devices. Print resolution delivers crisp blacks and vivid colors, ideal for professional documents and photos.
Functionality is enhanced with a 100-sheet input capacity and two paper trays, handling a variety of media sizes including legal documents. Though the paper catching tray feels a bit delicate, careful handling ensures durability.
Pros
- Cartridge-free printing with high-capacity refillable ink tanks
- Sharp print quality using Micro Piezo heat-free technology
- Wireless and Ethernet connectivity with easy mobile app control
Cons
- Front paper catching tray feels somewhat flimsy
The Epson EcoTank ET-4800 delivers reliable performance and cost-efficient printing, making it well-suited for small businesses or home offices. Its blend of high-capacity ink tanks, quality output, and easy connectivity offer impressive value without the hassle of constant cartridge changes.
13. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and
Experience professional-quality printing tailored for small businesses with the Brother MFC-L3720CDW wireless color laser printer. Combining high-speed performance and vibrant color output, this device streamlines everyday office tasks. Its versatility covers printing, scanning, and copying to keep your workflow efficient.
Its versatility covers printing, scanning, and copying to keep your workflow efficient.
Designed to connect seamlessly with multiple devices, it supports dual-band Wi-Fi, USB, and mobile app control. The intuitive touchscreen and automatic duplexing save time and reduce paper waste. It’s a well-rounded solution for busy office environments.
Built to handle demanding workloads, the Brother MFC-L3720CDW boasts print speeds reaching up to 19 pages per minute. The sharp 2400 x 600 dpi resolution ensures crisp text and clear graphics suitable for professional documents.
Connecting to various devices is effortless through dual-band wireless networking and Wi-Fi Direct, enabling team members to print from laptops, tablets, or smartphones without hassle. The
With automatic duplex printing, users can easily produce double-sided documents while minimizing paper usage. The four separate toner cartridges deliver lasting color quality, making this printer an excellent choice for text-heavy reports and business graphics. Maintenance is simplified through the companion app, which allows remote monitoring of toner levels and printer status.
Pros
- Fast print speeds with high-resolution laser quality output
- Flexible connectivity options including dual-band Wi-Fi and mobile printing
- Efficient document handling with auto document feeder and duplex printing
Cons
- Not optimized for photo-quality color images
For small business environments seeking a reliable and multifunctional printer, the Brother MFC-L3720CDW offers a strong balance of speed, connectivity, and ease of use. It delivers excellent document quality and practical features that support busy office workflows. Compared to other color laser printers in its class, it stands out for its user-friendly interface and consistent performance.
Compared to other color laser printers in its class, it stands out for its user-friendly interface and consistent performance.
14. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One
Discover a dependable printing solution tailored for small teams and busy offices. The HP Laserjet Pro MFP 3101fdw delivers quick, professional black and white prints while supporting scanning, copying, and faxing tasks seamlessly.
Designed to enhance productivity for groups up to seven people, this all-in-one printer integrates smart connectivity and robust security features. It offers a solid balance between speed and functionality, catering to everyday office demands with ease.
HP’s Laserjet Pro MFP 3101fdw stands out with its remarkable print speed of up to 35 pages per minute. The automatic two-sided printing and document feeder streamline multi-page jobs, although it requires manual input for two-sided scanning. It supports a broad range of devices, including laptops, smartphones, and tablets, making wireless printing effortless from nearly any platform.
The printer’s intelligent Wi-Fi automatically selects the optimal network to maintain a stable connection. With HP Wolf Pro Security integrated, it offers customizable protections to keep sensitive data safe, an important feature for small business environments. Built to handle up to 250 sheets and 5,000 copies per run, it easily accommodates frequent use without interruption.
The wide compatibility spanning Windows, Mac, Android, and Chromebook allows flexible usage without restrictions. Users benefit from straightforward setup and a smooth touchscreen interface for control. Its compact footprint and solid build quality make it a perfect fit for office desks where space and reliability matter most.
Its compact footprint and solid build quality make it a perfect fit for office desks where space and reliability matter most.
Pros
- Fast black-and-white printing at up to 35 pages per minute
- Comprehensive all-in-one functionality including fax, scan, and copy
- Secure printing with HP Wolf Pro Security and customizable settings
Cons
- Does not support automatic duplex scanning; manual intervention needed
The HP Laserjet Pro MFP 3101fdw offers an excellent blend of speed, security, and convenience for small business environments. Its wireless flexibility and strong print performance make it a reliable choice for teams seeking efficient document management. Compared with similar models, it provides a balanced feature set ideal for everyday office use.
15. Canon Color imageCLASS MF665Cdw – Wireless Duplex Laser Printer, All-in-One
The Canon Color imageCLASS MF665Cdw combines versatility with efficiency, designed to meet busy office demands. This reliable wireless duplex laser printer handles color printing, scanning, copying, and faxing with ease.
Offering a user-friendly interface and fast print speeds, it perfectly fits small business workflows. Wireless connectivity and mobile printing support add convenience to everyday tasks.
The device’s compact design makes it suitable for limited spaces without compromising on features.
Built to deliver sharp and vibrant prints, the MF665Cdw reaches speeds up to 26 pages per minute. Its automatic duplex printing saves paper and effort by handling two-sided documents seamlessly. The 5-inch color touchscreen offers quick access to frequently used functions, simplifying multi-tasking in hectic environments.
The 5-inch color touchscreen offers quick access to frequently used functions, simplifying multi-tasking in hectic environments.
The inclusion of a 50-sheet duplex automatic document feeder assists in managing bulky scanning and copying jobs efficiently. Wireless setup is straightforward, enabling swift network integration for wireless and mobile printing. It supports popular platforms like Canon PRINT, Apple AirPrint, and Mopria Print Service for device versatility.
Equipped with Canon’s Genuine Toner 075 high-capacity cartridges, this model ensures sustained high-quality output and reduced toner replacements. Its robust build quality and thoughtful design make it ideal for small businesses or home offices requiring dependable all-in-one functionality. Compatibility extends to Chromebooks, further expanding its usability in various office setups.
Compatibility extends to Chromebooks, further expanding its usability in various office setups.
Pros
- Fast print speeds of up to 26 pages per minute in color and black-and-white
- Easy wireless setup and comprehensive mobile printing options
- Automatic duplex printing and 50-sheet duplex ADF enhance productivity and save resources
Cons
- Not the quietest operation during heavy print jobs
The Canon Color imageCLASS MF665Cdw delivers consistent performance and essential features without unnecessary complexity. It stands out as a dependable choice for small business users seeking an efficient and multifunctional printer that fits well in limited spaces.
Top Best All-in-One Printers for Small Business 2024
Print quality and speed
When choosing the best all in one printer small business options, print quality and speed play a significant role in meeting everyday office needs. For most business documents, the resolution requirements tend to focus more on clear, legible text rather than high photographic detail, so printers that offer sharp black and white output typically suffice. However, if a company frequently prints marketing materials or color-coded charts, considering color printing capabilities becomes valuable to convey professional and vibrant visuals.
Efficient workflow depends largely on the pages per minute (PPM) rating—a higher PPM ensures faster completion of printing tasks, reducing wait times and improving productivity. Balancing resolution needs with speed means selecting a printer that can handle the volume without sacrificing output quality.
In addition, the cost of color cartridges versus black and white ink might influence the decision, especially when color printing is infrequent. Evaluating these factors helps in finding a machine that aligns with daily requirements, providing smooth and reliable performance for diverse business purposes.
Cost and consumables
When choosing a printing device suitable for small business needs, the financial aspect plays a significant role beyond the initial purchase price. While some models may come with a relatively low upfront cost, ongoing expenses related to ink or toner cartridges can quickly add up and impact overall budget management. It is helpful to consider the availability and cost of replacement cartridges since some brands offer affordable, widely accessible options, whereas others might have pricier or harder-to-find consumables.
Understanding the cost per page is another practical factor, which depends on ink efficiency and how much ink or toner the device uses for each print job. Devices designed to maximize ink usage often deliver more economical printing over extended periods, even if their starting cost is higher.
Balancing these factors carefully can lead to a more sustainable and cost-effective printing solution tailored to business demands.
Functionality and features
When choosing the best all in one printer small business options, functionality and features play a significant role in meeting daily office demands. Many models combine scanning, copying, and fax capabilities, allowing users to manage document workflows efficiently without needing separate machines. Duplex printing options that support double-sided output can save both paper and time, which is especially useful for creating professional reports and reducing waste.
Duplex printing options that support double-sided output can save both paper and time, which is especially useful for creating professional reports and reducing waste. Wireless and mobile connectivity features enable seamless printing from various devices, whether from desktops, laptops, or smartphones, helping teams stay productive regardless of location. Considering these aspects helps in selecting a device that supports versatile use cases, whether for printing contracts, digitizing paperwork, or sending faxes directly from the office.
Prioritizing these features ensures that the printer aligns well with small business needs while enhancing overall workflow efficiency.
Compatibility and integration
When choosing the best all in one printer small business options, compatibility and integration play a significant role in ensuring smooth operations. Printers that support multiple operating systems such as Windows, Mac, and Linux offer flexibility to accommodate different work environments and user preferences. Compatibility with widely used business software and various devices further enhances productivity by allowing seamless printing, scanning, and copying tasks directly from computers, tablets, or smartphones.
Compatibility with widely used business software and various devices further enhances productivity by allowing seamless printing, scanning, and copying tasks directly from computers, tablets, or smartphones. Many models also provide cloud printing capabilities, making it easy to print documents from remote locations or multiple users without complicated setups. Network integration features help connect the printer to office networks either through Ethernet or Wi-Fi, facilitating shared access and improving workflow efficiency across teams.
Selecting a printer with these attributes makes it easier to adapt to existing technology infrastructures and supports growing business needs without frequent upgrades or compatibility issues.
Printer size and design
When selecting a printer, especially for a small business setting, the physical dimensions and design play a significant role in fitting seamlessly into your workspace. A compact model can greatly benefit environments where space is limited, allowing for a tidy and efficient setup without sacrificing functionality. The noise level produced during printing tasks is another factor that influences overall office comfort; quieter machines help maintain a calm atmosphere conducive to productivity.
The noise level produced during printing tasks is another factor that influences overall office comfort; quieter machines help maintain a calm atmosphere conducive to productivity. Additionally, the ease of setup and the intuitiveness of the user interface contribute to a smooth transition into daily use. Devices that offer straightforward connections and clear controls minimize downtime and reduce the learning curve for employees, enabling faster integration into work processes.
Reliability and support
When choosing a device for your small business that combines printing, scanning, copying, and sometimes faxing, paying attention to brand reputation and user reviews can provide valuable insights into how well the product performs in everyday use. Trusted brands with positive feedback often offer reliability that helps minimize disruptions. Checking the warranty terms and availability of customer service can make a significant difference, especially if technical issues arise, since prompt and effective support can keep your operations running smoothly.
Additionally, understanding the maintenance needs of the device, such as how often ink or toner requires replacement and how easily troubleshooting can be done, will contribute to a hassle-free experience. Prioritizing these factors helps in selecting a multifunctional machine that not only fits your immediate requirements but also delivers consistent performance and support over time.
Frquently Asked Questions
How Do All-In-One Printers For Small Businesses Compare In Terms Of Printing Speed And Quality?
All-in-one printers for small businesses generally offer a good balance between printing speed and quality. Most models can print anywhere from 15 to 30 pages per minute, making them efficient enough for typical office tasks without long waits. The speed may vary depending on whether you’re printing in color or black and white, with black and white usually being faster. In terms of quality, these printers deliver sharp text and vibrant images suitable for professional documents and marketing materials. While they might not match the output of high-end commercial printers, all-in-one devices provide reliable print quality that meets the needs of small business environments.
Which All-In-One Printers Are Most Reliable For Small Business Use?
For small business use, reliable all-in-one printers include the Brother MFC-L2750DW, HP OfficeJet Pro 9025e, and Canon imageCLASS MF445dw. These models offer a good balance of print quality, speed, and multifunction features such as scanning, copying, and faxing, essential for daily business tasks. Additionally, they support wireless connectivity and have efficient ink or toner usage, helping to reduce operational costs. Their robust build and positive user reviews highlight their durability and consistent performance, making them ideal choices to meet small business needs.
What Is The Average Cost Of The Best All-In-One Printers Suitable For Small Business Needs?
The average cost of the best all-in-one printers suitable for small business needs typically ranges between $150 and $400. Models in this price range often offer a balanced mix of functionality, including printing, scanning, copying, and faxing, along with connectivity options like Wi-Fi and mobile printing. Higher-end all-in-one printers with advanced features such as faster print speeds, higher print quality, and larger paper capacities can cost upwards of $400. Small businesses should consider their specific needs and budget to choose the most cost-effective printer that meets their daily operational demands.
Are There Any All-In-One Printers Designed Specifically To Handle High-Volume Printing For Small Businesses?
Yes, there are all-in-one printers specifically designed for high-volume printing to meet the needs of small businesses. These printers combine functions like printing, scanning, copying, and faxing while offering high-speed output and large paper capacities. Models from brands like HP, Brother, and Epson often feature durable components and advanced toner or ink systems that reduce the frequency of replacements, making them cost-effective for heavy use. Additionally, many of these printers support network connectivity and mobile printing, allowing multiple users to efficiently share the device. Some also include enhanced security features to protect sensitive business data, making them ideal for small businesses that require reliable, fast, and secure printing solutions in one compact machine.
What Features Should I Look For In The Best All-In-One Printer For A Small Business?
When choosing the best all-in-one printer for a small business, prioritize features like printing speed and quality to ensure professional results. Look for multifunction capabilities such as scanning, copying, and faxing to handle diverse tasks efficiently. Wireless connectivity options, including Wi-Fi and mobile printing support, are essential for easy sharing among multiple users. Additionally, consider the printer’s duty cycle and paper capacity to match your business volume. Cost-effectiveness is also important—check for affordable ink or toner replacements and energy-saving modes to reduce operating expenses while maintaining productivity.
Conclusion
Choosing the best all in one printer small business requires balancing functionality, speed, and cost-efficiency. These printers combine printing, scanning, copying, and sometimes faxing to streamline office tasks.
Ideal for small business owners who need reliable performance without investing in multiple devices, these printers support everyday workflows and help maintain productivity. Considering paper handling options and connectivity features can address remaining concerns related to specific business needs.
Overall, selecting the best all in one printer small business involves matching the device’s capabilities with your office demands, ensuring an effective tool that enhances daily operations without unnecessary complexity.
